Chadwick-Milledgeville Community Unit School District 399 Board of Education met Aug. 20.
Here is the minutes provided by the Board:
The Regular Meeting of the Chadwick-Milledgeville Community Unit School District #399 Board of Education was held at the Milledgeville School on Monday, August 20, 2018 at 7:00 p.m.
MEMBERS PRESENT: P. Eubanks, S. Kappes, B. Smith, M. Urish, and D. Wagenknecht. S. Alexander arrived at 7:05 p.m. S. Baylor-Schmidt was absent.
ADMINISTRATORS PRESENT: T. Schurman, Superintendent, B. Maloy, Milledgeville Principal.
OTHERS PRESENT: Scott Johnson, Austin Caravia, Terry Carbaugh, Justin Parks, Lisa Noggle, Amanda Kent, Brianna Doyle, Melissa Daehler, Lisa Martin
CALL TO ORDER: The meeting was called to order by Board Vice-President Brad Smith. A motion was made by D. Wagenknecht and seconded by S. Kappes to approve the agenda. Voice vote showed 5 ayes, no nays. Motion carried.
CONSENT ITEMS: A motion was made by M. Urish and seconded by S. Alexander to approve the following consent items as presented.
a. Minutes of the July 16, 2018 Regular Board Meeting and Closed Session Meeting b. Payment of bills for August, 2018
c. Treasurer’s report for July, 2018
d. Student Activity Fund Account for July, 2018.
Roll call vote showed S. Alexander, P. Eubanks, S. Kappes, B. Smith, M. Urish, and D. Wagenknecht voting aye. No nays. Motion carried.
COMMENT FROM THE PUBLIC:
A. Thank you to Elkay Employees for the donation of school supplies. B. Introduction of new teachers in the district.
OLD BUSINESS:
Approved Waiving of Holiday: A motion was made by P. Eubanks and seconded by S. Kappes to approve waiving the following holidays this coming school year:
a. Waived President Lincoln’s Birthday Tuesday, February 12, 2019-regular student attendance day.
b. Waived Casimir Pulaski Day Monday, March 4, 2019-regular student attendance day.
Voice vote showed 6 ayes, no nays. Motion carried.
Approved Life Safety Amendment: A motion was made by P. Eubanks and seconded by S. Alexander to approve Life Safety Amendment to complete work in the Custodian’s Office this August. Voice vote showed 6 ayes, no nays. Motion carried.
Work includes removal of old hot water tank, removal of wall, removal of window to get the tank out, and replacement of the floor.
Approved Final Scope of work of the Proposed Life Safety Work: A motion was made by M. Urish and seconded by D. Wagenknecht to approve the final scope of work of the proposed Life Safety work to be completed in the summer of 2019. Roll call vote showed S. Alexander, P. Eubanks, S. Kappes, B. Smith, M. Urish, and D. Wagenknecht voting aye. No nays. Motion carried.
The project is estimated to cost $6,661,760 and will include the following: replacing the HVAC system with a geothermal heating and air conditioning system in Milledgeville, window replacement, electrical upgrade, classroom renovations, lighting upgrade, phone, clock, intercom, and bell system upgrade.
NEW BUSINESS:
Proposed 2018-19 Budget on Display: The proposed fiscal 2018-19 budget is on display. The proposed budget has been available since Wednesday, August 15, 2018 for public review in the Chadwick and Milledgeville building offices between 8:00 A.M. and 4:00 P.M. Monday through Friday for public review for the next 30 days.
Report on Opening Day Institute: Opening Day Institutes were held Thursday, August 16 & Friday, August 17, 2018. Teachers received training on curriculum, school safety, and technology. In addition, they had the opportunity to work in grade level and department teams on completing scope and sequence curriculum documents.
Projected Enrollments: The Board heard a report on 2018-19 projected enrollments for the coming year. Superintendent Schurman reported that enrollment is up 17 students over last year.
Draft Audit State Financial Report: A motion was made by P. Eubanks and seconded by S. Kappes to approve resolution to appoint Superintendent Tim J. Schurman to review and accept the draft audit and state financial report. Voice vote showed 6 ayes and no nays. Motion carried.
RESOLUTION: We hereby appoint Superintendent Tim J. Schurman to review, approve, and accept the draft audit state financial report for the current fiscal year, and to sign the transmittal letter to our auditors, Benning Group, CPA within a five day period.
Approved Application for Recognition of Schools: A motion was made by S. Alexander and seconded by D. Wagenknecht to approve the application for Recognition of Schools with the Illinois State Board of Education for the 2018-19 School Year. Voice vote showed 6 ayes and no nays. Motion carried.
Superintendent Schurman reported that this is required each year to reaffirm that we are in compliance with state and federal regulations/laws.
CLOSED SESSION
A motion was made by P. Eubanks and seconded by S. Kappes to convene in closed session at 8:50 p.m. in order to consider information regarding the appointment, employment, or dismissal of an employee or officer. Roll call vote showed S. Alexander, P. Eubanks, S. Kappes, B. Smith, M. Urish, and D. Wagenknecht voting aye. No nays. Motion carried.
A motion was made by S. Kappes and seconded by S. Alexander to reconvene into regular open session at 8:59 p.m. Voice vote showed 6 ayes and no nays. Motion carried.
MOTIONS OUT OF CLOSED SESSION
Approved Retirement Incentive for Shevawn Yochem: A motion was made by P. Eubanks and seconded by S. Alexander to approve a retirement incentive for Fourth Grade Teacher Mrs. Shevawn Yochem of a 6% raise her final three years starting in the fall of 2019. Roll call vote showed S. Alexander, P. Eubanks, S. Kappes, B. Smith, M. Urish, and D. Wagenknecht voting aye. No nays. Motion carried.
Approved Retirement Incentive for Tom Digmann: A motion was made by D. Wagenknecht and seconded by M. Urish to approve a retirement incentive for JH Social Studies Teacher Mr. Tom Digmann of a 6% raise his final three years starting in the fall of 2018. Roll call vote showed S. Alexander, P. Eubanks, S. Kappes, B. Smith, M. Urish, and D. Wagenknecht voting aye. No nays. Motion carried.
Approved Hiring Part Time Custodian: A motion was made by S. Kappes and seconded by M. Urish to hire Mr. Geoffery Woods as the part time Custodian at the Milledgeville School. Roll call vote showed S. Alexander, P. Eubanks, S. Kappes, B. Smith, M. Urish, and D. Wagenknecht voting aye. No nays. Motion carried.
Accepted Resignation of JH Boys and Girls Basketball Coach: A motion was made by P. Eubanks and seconded by B. Smith to accept the resignation of Mr. Dillion Eich as Chadwick Junior High Boys and Girls Basketball Coach. Voice vote showed 6 ayes and no nays. Motion carried.
Approved Hiring Regular Route/Shuttle Bus Driver: A motion was made by S. Alexander and seconded by D. Wagenknecht to hire Mr. Dillion Eich as Regular Route/Shuttle Bus Driver. Roll call vote showed S. Alexander, P. Eubanks, S. Kappes, B. Smith, M. Urish, and D. Wagenknecht voting aye. No nays. Motion carried.
Approved Hiring JH 8th Grade Boys Basketball Coach: A motion was made by M. Urish and seconded by P. Eubanks to hire Mr. Austin Caravia as Junior High 8th Grade Boys Basketball Coach for the 2018 season. Roll call vote showed S. Alexander, P. Eubanks, S. Kappes, B. Smith, M. Urish, and D. Wagenknecht voting aye. No nays. Motion carried.
Approved Volunteer Assistant Football Coach: A motion was made by D. Wagenknecht and seconded by S. Kappes to approve Mr. Kameron DawTyne as volunteer High School Football Coach for the 2018 season. Roll call vote showed S. Alexander, P. Eubanks, S. Kappes, B. Smith, M. Urish, and D. Wagenknecht voting aye. No nays. Motion carried.
Approved Hiring Pre-K Bus Route Driver: A motion was made by P. Eubanks and seconded by S. Kappes to hire Mrs. Amber Meier as Pre-K Bus Route Driver. Roll call vote showed S. Alexander, P. Eubanks, S. Kappes, B. Smith, M. Urish, and D. Wagenknecht voting aye. No nays. Motion carried.
Accepted Resignation of Milledgeville Elementary Special Education Instructor: A motion was made by D. Wagenknecht and seconded by S. Alexander to accept the resignation of Mrs. Julie Merdian as Milledgeville Elementary Special Education Instructor. Voice vote showed 6 ayes and no nays. Motion carried.
Accepted Resignation of Junior High Track Coach: A motion was made by M. Urish and seconded by S. Alexander to accept the resignation of Mr. Kurt Folk as Junior High Head Track Coach. Voice vote showed 6 ayes and no nays. Motion carried.
Approved Hiring Junior High Head Track Coach: A motion was made by P. Eubanks and seconded by B. Smith to hire Mrs. Lisa Martin as Chadwick Junior High Head Track Coach for the 2019 season. Roll call vote showed S. Alexander, P. Eubanks, S. Kappes, B. Smith, M. Urish, and D. Wagenknecht voting aye. No nays. Motion carried.
Approved Hiring Junior High Assistant Track Coach: A motion was made by S. Kappes and seconded by S. Alexander to hire Mrs. Kris McGuire as Chadwick Junior High Assistant Track Coach for the 2019 season. Roll call vote showed S. Alexander, P. Eubanks, S. Kappes, B. Smith, M. Urish, and D. Wagenknecht voting aye. No nays.
Motion carried.
ADMINISTRATIVE BUSINESS
A. School District Audit was Thursday, August 2, 2018
B. Early Step Pre-K Report
C. Report on Educational and Legislative Issues
D. Principal’s Report
E. Superintendent's Report
a. Registration was held July 24-26, 2018 and went very well and was well attended.
b. Fall sports started the week of August 6, 2018.
c. Bus Driver Meeting August 10, 2018.
ADJOURNMENT: A motion was made by P. Eubanks and seconded by S. Kappes to adjourn at 9:10 p.m. Voice vote showed 6 ayes. No nays. Motion carried.
http://www.dist399.net/vimages/shared/vnews/stories/55b65e2729e21/Minutes%208-20-18.pdf
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