City of Dixon City Council met December 17.
Here is the minutes as provided by the council:
Call to Order
The meeting was called to order by Mayor Arellano at 5:30pm.
Roll Call
Councilman Venier, Considine, Marshall, Marx, and Mayor Arellano answered Roll Call. The Pledge of Allegiance was cited, invocation was given by Deacon Mary Ann Rhoades from St. Luke’s Episcopal Church.
Fire Department
Retirement and Oath of Offices
Chief Shipman gave a brief history of retiring officer, Lieutenant Andrew Brooks, and thanked him for his service. He presented him with a plaque from the City. Union President Aaron Brown presented Lt. Brooks with a gold engraved ax from the Union and thanked him for his service. Lt. Brooks was given several standing ovations and a rounds of applause.
Chief Shipman gave a brief background on Firefighter Adam Arnould, and the promotional process, and presented him with a promotional plaque. Mayor Arellano gave the Lieutenant Oath of Office. Lieutenant Arnould was given a round of applause. A pinning ceremony was performed.
Chief Shipman gave a brief background on newly hired firefighter Tyler Hansel. Mayor Arellano gave the firefighter Oath of Office. Firefighter Hansel was given a round of applause. A pinning ceremony was performed.
Brief Recess
Mayor gave a brief recess for the audience and family members to exit the meeting.
Work Session
None
Approval of Minutes
Councilman Marshall moved that the minutes of the Regular Session and Executive Session Council Meeting of Monday, December 3, 2018, be accepted and placed on file. Seconded by Councilman Marx. Voting Yea: Councilman Venier, Considine, Marshall, Marx, and Mayor Arellano. Motion Carried.
Approval of Total Labor and Outside Claims
Councilman Marx moved that the total labor and outside claims in the amount of $466,538.13 be approved and ordered paid. Seconded by Councilman Marshall. Voting Yea: Councilman Venier, Considine, Marshall, Marx, and Mayor Arellano. Motion Carried.
Approval of Year-To-Date Financial Summary
Councilman Considine moved that the year-to-date Financial Summary through November 2018 be accepted. Seconded by Councilman Venier. Voting Yea: Councilman Venier, Considine, Marshall, Marx, and Mayor Arellano. Motion Carried.
Department Reports
None
City Manager Report
City Manager Langloss noted that the year-to-date financial report for December will look significantly different on the amount in the recovery fund than this report. After some research it was found that the report reflects the money that was allocated from the recovery money to the Galena water main was already journaled over to the water account, and also in the recovery fund. Discussion ensued.
During this budget time, he would like the council to think about special projects, goals, or presentations from boards for the new year.
Council Reports
Mayor Arellano – Historic Preservation Board is moving forward, will have a meeting soon.
He has done some research on the I 88 signage before the Dixon exit. There is a contract with the tollway and the oasis that limits signage for exits. Working with Representative Demmer to work towards a pilot program, getting letters of support from local government entities.
Chamber of Commerce had their first meeting regarding the revolving loan.
At his IML meeting there were discussion of combined cities interacting with the incoming governor for our lost revenues and new taxes. He was appointed to the Legislative Committee on the IML Board. He also has a 2019 IML Zoning handbook if anyone would like to review.
Office manager Miller has been working on the census prep, federal and state aid is based on population.
He is also going to be looking at our boundary lines to see what can be done.
Dixon Theatre board paperwork has been submitted and will hopefully be able to assemble the board next month.
Councilman Considine – Wished everyone a Happy and prosperous Christmas and New Year.
Councilman Marshall – Congratulated Lt. Brooks on his retirement, and Lt. Arnould on his promotion and welcomed FF Hansel to the department. Merry Christmas to all.
Councilman Marx – None. But was concerned about other Christmas suits Councilman Marshall may have.
Councilman Venier – Congratulated Mayor Arellano on his appointment to the IML board. Downtown parking issues, there is an ordinance already in place, which he read, that has some still penalties. There have been some results with the specific offenders since they were informed of the penalties.
He is disappointed that the Dixon Chamber Main Street cancelled the West End Fest. Discussion ensued.
Board & Commissions Reports
Building and Zoning November 2018 Report
Visitors/Public Comment
None
ORDINANCE #3120 – AMENDING THE LIQUOR CODE
IN CONNECTION WITH THE SHAMROCK SHUFFLE
PURSUANT TO THE REQUEST FROM THE DIXON FAMILY YMCA
Councilman Venier moved to approve the Ordinance amending the Liquor Code in connection with the Shamrock Shuffle pursuant to the request of the Dixon Family YMCA. Seconded by Councilman Considine. This is the 5th year of the YMCA 5K event, Andy McFarlane from the YMCA spoke about the event. The race will start and end at the Bean Blossom, the event will end before the parade. Attorney LeSage stated that the provisions in this ordinance are similar to what is done for the Petunia Fest for the parking lot. Voting Yea: Councilman Venier, Considine, Marx, and Mayor Arellano. Abstained: Councilman Marshall. Motion Carried.
-Moved Up in the Meeting-
RES# 2647-18 – TEMPORARY CLOSURE OF PORTIONS OF ILLINOIS ROUTE 2
IN CONNECTION WITH THE DIXON FAMILY YMCA SHAMROCK SHUFFLE
Councilman Marshall moved to approve the Resolution for the temporary road closure of Illinois Route 2 in connection with the Dixon Family YMCA Shamrock Shuffle. Seconded by Councilman Marx. Attorney LeSage made note this was passed last meeting, but after being submitted to IDOT the insurance requirements have changed, so we need to pass an updated resolution reflecting those changes. Voting Yea: Councilman Venier, Considine, Marshall, Marx, and Mayor Arellano. Motion Carried.
RES# 2648-18 – AMENDING THE FY19 WASTEWATER BUDGET
Finance Director Fredericks explained the reasons for the amendment. Public Works Director/Asst. City Manager was asked to explain the adjustment and to explain item #16B – approval of independent contract agreement with CJL&M, LLC. The department will have a retirement on December 31, 2018, and need for this agreement. Councilman Marx moved to approve the budget resolution amending the FY19 Wastewater Budget. Seconded by Councilman Marshall. Voting Yea: Councilman Venier, Considine, Marshall, Marx, and Mayor Arellano. Motion Carried.
-Moved Up in the Meeting-
Approval of Independent Contract Agreement with CJL&M, LLC.
Councilman Considine moved to enter into an Independent Contractor Agreement to provide consultative, advisory and training services to the City’s Wastewater Department. Seconded by Councilman Venier. Voting Yea: Councilman Venier, Considine, Marshall, Marx, and Mayor Arellano. Motion Carried.
RES# 2649-18 – AMENDING THE FY19 CITY HALL REMODEL BUDGET
City Manager Langloss gave an overview of the project and explained where the reallocation for this project is coming from and why. Discussion ensued. Councilman Venier moved to approve the budget resolution amending the FY19 Capital Budget with respect to the City Hall project.
Seconded by Councilman Marshall. Voting Yea: Councilman Venier, Considine, Marshall, Marx, and Mayor Arellano. Motion Carried.
RES# 2650 – AMENDING THE CONFISCATED PROPERTY FUND BUDGET
Finance Director Fredericks and City Manager Langloss went over the reasons for the change, and how the fund is funded and what it is used for. Discussion ensued. Councilman Marshall moved to approve the budget resolution amending the FY19 Confiscated Property Budget. Seconded by Councilman Venier. Voting Yea: Councilman Venier, Considine, Marshall, Marx, and Mayor Arellano. Motion Carried.
Re-Appointment and Appointment to the
KSB Hospital Board
Mayor Arellano spoke about the appointment process. Councilman Venier moved to re-appoint Ray Neisewander, III and Joseph Welty, MD for a term to commence January 1, 2019 and to end December 31, 2021, and appoint Richard Boysen and Patrick King for a term to commence January 1, 2019 and to end December 31, 2021, or until their respective successors are duly appointed and qualified. Seconded by Councilman Marshall. Voting Yea: Councilman Venier, Considine, Marshall, Marx, and Mayor Arellano. Motion Carried.
Councilman Marx thanked the council for their timely action on these appointments, the first board meeting is this Wednesday.
Approval of an Agreement with
Strand and Associates
Public Works Director/Asst. City Manager Heckman relayed the reasons and the background for this agreement. There may be some savings bundling these agreements together with previous agreement. Discussion ensued. Councilman Marx motioned to enter into an engineering agreement with Strand and Associates for design and bidding of Wastewater Treatment Plant improvements in the amount of $76,200.00. Seconded by Councilman Marshall. Voting Yea: Councilman Venier, Considine, Marshall, Marx, and Mayor Arellano. Motion Carried.
Executive Session
Councilman Considine moved that the Regular Council Meeting of December 17, 2018 meet in Executive Session to consider the appointment, employment, compensation, discipline, performance or dismissal of specific employees pursuant to Section 2(c)(1) of the Open Meetings Act. Seconded by Councilman Marshall. Voting Yea: Councilman Venier, Considine, Marshall, Marx, and Mayor Arellano. Motion Carried.
Reconvene Meeting
Councilman Marx moved that the Regular Council Meeting of Monday, December 17, 2018 reconvene into Open Session. Seconded by Councilman Marshall. Voting Yea: Councilman Venier, Considine, Marshall, Marx, and Mayor Arellano. Motion Carried.
Additional Comments
Councilman Venier brought up more concerns about the concerns of the community with events just being cancelled without notice. Discussion ensued.
Adjournment
Councilman Marshall moved that the Regular Council Meeting of Monday, December 17, 2018, be adjourned to meet in Regular Session on Monday, January 7, 2019 at 5:30 pm in the Council Chambers at City Hall. Seconded by Councilman Marx. Voting Yea: Councilman Venier, Considine, Marshall, Marx, and Mayor Arellano. Motion Carried.
The meeting adjourned at 7:49pm
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