City of Galena Council met Jan. 28.
Here is the minutes provided by the council
19C-0024 – CALL TO ORDER
Mayor Renner called the regular meeting to order at 6:30 p.m. in the Board Chambers at 101
Green Street on 28 January 2019.
19C-0025 – ROLL CALL
Upon roll call, the following members were present: Allendorf, Bernstein, Fach, Kieffer,
Westemeier, Renner
Absent: Hahn
19C-0026 – ESTABLISHMENT OF QUORUM
Mayor Renner announced a quorum of Board members present to conduct City business.
19C-0027 – PLEDGE OF ALLEGIANCE
The Pledge was recited.
19C-0028 - REPORTS OF STANDING COMMITTEE
None.
19C-0029 – CITIZENS COMMENTS
Kent Parry, 910 Park Avenue – Parry stated he was speaking on behalf of those present in support of the proposed dog park. The proposed City of Galena dog park would be located at Rec Park adjacent to the pool. Parry feels a dog park will not only enhance the quality of life for our residents, it also gives tourists traveling with their dogs a place to exercise them off leash in a controlled environment. It will also decrease the number of unleashed dogs in other areas. Perry advised he would be present for any questions the council might have.
Beth Baranski, 1015 S. Bench Street – Baranski stated she wanted to follow up on her presentation on implementing projects in the water shed plan. Baranski stated she highlighted two detention basins and the possibility of applying for EPA funding. She noted another alternative rather than the 2 dams is a series of check valves down the valley. She feels it would be much more cost effective. She urged the Council to support staff working on the project to get it priced out and see how it might work as a grant application. The application will be due back between June 1 and August 1. It is her hopes to have the project defined and the budget figured out for the upcoming budget process. The project can get up to 60 percent funding. The match can be cash or in kind. It could be the city’s money, subcontractor contributions or a subcontractor. This is a reimbursement grant. The City would be required to pay and be reimbursed. Baranski stated she has ideas on ways to make this a competitive application and is willing to work with the city if they are interested in pursuing.
CONSENT AGENDA CA19-2
19C-0030 – APPROVAL OF THE MINUTES OF THE REGULAR CITY COUNCIL MEETING OF JANUARY 14, 2019
19C-0031 – ACCEPTANCE OF DECEMBER 2018 FINANCIAL REPORT
19C-0032 – APPROVAL OF THE PURCHASE OF A TRAFFIC LIGHT CONTROL UNIT FOR $9,944 FROM TRAFFIC CONTROL CORPORATION
19C-0033 – APPROVAL OF 2019 POOL SCHEDULE, FEES AND WAGES
Motion: Kieffer moved, seconded by Allendorf, to approve Consent Agenda, CA19-2 as presented. Discussion: None. Roll Call:
AYES: Bernstein, Fach, Kieffer, Westemeier, Allendorf, Renner
NAYS: None
ABSENT: Hahn
The motion carried.
UNFINISHED BUSINESS
19C-0015 – SECOND READING AND POSSIBLE ACTION ON AN ORDINANCE TO ACCEPT OWNERSHIP BY DEDICATION OF THE PUBLIC STREETS, WATER DISTRIBUTION SYSTEM, AND STORM WATER SYSTEM IN THE GATEWAY PARK SUBDIVISION IN THE CITY OF GALENA
Motion: Fach moved, seconded by Bernstein, to approve the second reading of an ordinance to accept ownership by dedication of the public streets, water distribution system, and storm water system in the Gateway Park Subdivision in the City of Galena.
Discussion: None. Roll Call:
AYES: Fach, Kieffer, Westemeier, Allendorf, Bernstein, Renner
NAYS: None
ABSENT: Hahn
The motion carried.
NEW BUSINESS
19C-0034 – DISCUSSION AND POSSIBLE ACTION ON PROPOSAL FOR DOG PARK AT RECREATION PARK
Motion: Westemeier moved, seconded by Kieffer, to postpone this item to the next meeting. 19C-0035 – WATER AND WASTEWATER OPERATIONS AND MAINTENANCE REPORT FROM VEOLIA
Trotter announced Andrew Schuler has passed his Class 1 certification. They will transition him over to be the operator of record for the wastewater operations. There will be some overlap with Jeff Saylor to help coach him as he enters his new role.
Trotter advised last week they were able to use a piece of equipment that is part of Veolia’s “tool crib”. The machine uses a microphone and speaker which shoots sound waves through the sanitary main to assess blockage. This will save time by only having to jet and camera the lines in need of it. It is his long-term plan to try to get the machine on certain intervals and work through all the pipes in the city. The information from this machine is compatible with the GIS mapping system and can be transferred to the maps.
Trotter has been spending time working on updating the asset registry making sure all assets are covered. He is working on increasing the level of detail on those for forecasting budget and general maintenance.
19C-0036 – DISCUSSION AND POSSIBLE ACTION ON AN INGRESS AND EGRESS EASEMENT FOR THE JO DAVIESS CONSERVATION FOUNDATION
Motion: Bernstein moved, seconded by Fach, to postpone item 19C-0036 to the next meeting.
19C-0037 – DISCUSSION AND POSSIBLE ACTION ON AN AGREEMENT, INCLUDING TWO RESOLUTIONS, WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION FOR THE IMPROVEMENT OF US ROUTE 20 FROM PARK AVENUE TO POWDER HOUSE HILL ROAD
Motion: Fach moved, seconded by, Westemeier, to approve an agreement, including two resolutions, with the Illinois Department of Transportation for the improvement of US Route 20 from Park Avenue to Powder House Hill Road, 19C-0037.
Discussion: Bernstein recommended improving signage for Powder House Hill Road. The current signage is difficult to see.
Moran advised pedestrian crosswalks will be upgraded to current ADA standards.
Kieffer recommended having a study done on the rock walls going up the highway to make sure they are stable.
Roll Call: AYES: Westemeier, Allendorf, Bernstein, Fach, Kieffer, Renner
NAYS: None
ABSENT: Hahn
The motion carried.
19C-0038 – DISCUSSION AND POSSIBLE ACTION ON A CONTRACT FOR SPRINKLER SYSTEM REPAIRS AND UPDATES AT TURNER HALL
The following bids were received:
S.J. Carlson Fire Protection Inc. $25,310 Traco Fire Protection $28,935
Motion: Kieffer moved, seconded by Bernstein, to approve a contract for sprinkler system repairs and updates at Turner Hall with S. J. Carlson Fire Protection Inc. in the amount of $25,310.
Discussion: None. Roll Call:
AYES: Allendorf, Bernstein, Fach, Kieffer, Westemeier
NAYS: None
ABSENT: Hahn
The motion carried.
19C-0039 – DISCUSSION AND POSSIBLE ACTION ON A CONTRACT FOR DRAIN COVER REPLACEMENT AT THE SWIMMING POOL
The following bids were received:
ACCO Unlimited Corporation $28,645.00
Neuman Pools Inc. Spear Corporation $15,684.00 $12,514.82
Motion: Allendorf moved, seconded by Fach, to approve a contract for drain cover replacement at the swimming pool with Spear Corporation in the amount of $12,514.82.
Discussion: None.
Roll Call: AYES: Bernstein, Fach, Kieffer, Allendorf, Westemeier
NAYS: None
ABSENT: Hahn
The motion carried.
19C-0040 – DISCUSSION AND POSSIBLE ACTION ON CORRECTIONS TO BOND ABATEMENT ORDINANCES APPROVED DECEMBER 26, 2018
Motion: Kieffer moved, seconded by Allendorf, to approve corrections to Bond Abatement Ordinances approved December 26, 2018 as follows:
1. In the 2010 Sewer Bond Ordinance change the amount to be abated from $563,745 to $568,245.
2. In the 2012A Bond Ordinance change the amount to be abated from $307,000 to $304,050.
3. In the 2012B Bond Ordinance change the amount to be abated from $111,450 to $109,700.
Discussion: None. Roll Call:
AYES: Fach, Kieffer, Allendorf, Bernstein, Westemeier
NAYS: None
ABSENT: Hahn
The motion carried.
19C-0041 – WARRANTS
Motion: Kieffer moved, seconded by Fach, to approve the Warrants as presented with the addition of a Warrant to WEX Bank in the amount of $2,722.72, 19C-0041.
Discussion: None.
Roll Call: AYES: Kieffer, Westemeier, Allendorf, Bernstein, Fach, Renner
NAYS: None
ABSENT: Hahn
The motion carried.
19C-0042 – ALDERPERSONS’ COMMENTS
Dog Park – Allendorf asked that everyone keep an open mind about the dog park. He had a chance to meet with two of the folks and they have done their homework. Once they can make their presentation, he feels the council will see the amount of work they have done and that the location they are proposing at Rec Park is mitigated.
Public Works Crew – Westemeier thanked the Public Works crew for being out there in the bad weather with snow removal. Kieffer agreed.
Dog Park – Westemeier stated he would prefer they pick another location rather than right next to the pool. Kieffer agreed.
Detention Basins – Bernstein stated she would like to see the city move ahead with looking for grants for the detention basins. She would hate to see it go another year without moving forward.
Dog Park – Fach stated he has felt all along that the area suggested is a workable area and the City should cooperate with them.
Retention Ponds – Fach recommended a written policy regarding retention ponds that would require them to be mowed on a regular basis to avoid undergrowth which can become an obstacle in the retention pond. Moran advised the city has a detailed ordinance and he will review it.
19C-0043 – CITY ADMINISTRATOR’S REPORT
Passenger Rail Meeting – Moran invited Council to a meeting to be held on February 11, 2019 at Big Bills Sandwich Shop, 301 N. Main Street at 12:00 (noon) to discuss the return of passenger rail initiatives.
Deer Hunting – Moran advised the first season ended on January 20th. He will be preparing a year end summary for the next meeting.
Aerial Count – Moran advised staff is in the process of doing the 2nd aerial count. It was planned to fly two weeks ago, however, there was too much snow. This week the cold temperatures kept us grounded. They plan to do the count next Monday or Tuesday.
Gateway Park Subdivision – Moran advised they now have everything in place, including the new letter of credit from the developer, to get started on the sewer installation. The original plan was approved with a septic system, however, now they are planning to connect to public sanitary sewer. They have all permits from the EPA and are ready for construction which should begin in the spring.
19C-0044 – MAYOR’S REPORT
Thank you – Mayor Renner thanked the Public Works Crew for their hard work with all the snow.
Interview Panel – Mayor Renner advised he is looking or two council members to sit on an interview panel for the new water/wastewater contracts. Those interested should contact Mark Moran.
19C-0045 - ADJOURNMENT
Motion: Allendorf moved, seconded by Kieffer to adjourn.
Discussion: None.
Roll Call: AYES: Kieffer, Westemeier, Allendorf, Bernstein, Fach, Renner
NAYS: None
ABSENT: Hahn
The motion carried. The meeting adjourned at 6:59 p.m.
http://www.cityofgalena.org/documents/filelibrary/side_tabs/agendas__minutes/city_council_minutes/2019/cc012819_8701DD582803E.pdf
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