Village of Lena Village Board met May 13.
Here is the minutes provided by the board:
CALL TO ORDER
1) The regular meeting on May 13, 2019 was called to order by President Dennis Bergman at 6:00 pm.
Board present: Dennis Bergman, Lynn Polhill, Henry Saavedra, Ed Reifsteck, Steve Buss, Chelsea White, Ron Buchenau, Jeff Durling and Helene Trebian. Also present: Attorney Tom Green, Brian Nott, Andrea Karnatz, Gary Buss, Lindsay Buss, Chad White, Jim Moscato, Abbie Schlichting, Parker Havens, Denny Luke, Helen Cather, Louise Workinger, Barb Daul, Jim McCabe (6:30), Kip Streckwald (6:45), Jeff Zeal (6:45), and Paul Fox (6:50).
PLEDGE OF ALLEGIANCE
OFFICIAL OATH
2) President Bergman gave the Official Oath to the Trustees: Steve Buss, Ed Reifsteck and Chelsea White.
APPROVAL OF STANDING COMMITTEE CHAIRPERSON
3) On a motion by Buss second by Saavedra to approve the Standing Committee Chairperson. ALL AYE.
APPROVAL OF MINUTES – April 8, 2019
4) On a motion by Durling second by Reifsteck to approve the minutes from the April 8, 2019 Board Meeting. ALL AYE.
APPROVAL OF BILLS PAYABLE REPORT
5) On a motion by Buchenau second by Durling to approve the Bills Payable Report for May in the amount of 171,752.33. ALL AYE. Questions were asked regarding lawyer fees with regards to the Hummert property.
TREASURER’S REPORT ACCEPTANCE
6) Trebian presented the Treasurer’s Report for the month of April. Trebian stated a CD was due at the Community Bank to which $100,000 was added to the amount at 2% interest for 12 months for a total of $664,983.26 and the Lena State Bank CD which is the Water Tower Fund also had $100,000 added for 18 months at 2.5% for a total of $403,908.08. On a motion by Durling second by Buss to accept the Treasurer’s Report as presented. ALL AYE.
PUBLIC PARTICIPATION COMMITTEE REPORTS
FINANCE & ADMINISTRATION
(A) Buss stated just started the new fiscal year budget.
VILLAGE ATTORNEY
(A) Green stated Bergman contacted him regarding the Villages’ options in dealing with Hummert’s home, 427 W. Lena St., which was burned and abandoned by the family. Green explained the options and discussion was held. It was decided to attempt to contact a family member to gain access to the home and have it inspected.
VILLAGE ENGINEER
(A) Brian Nott reported the following: 1) striping for the ITEP project is scheduled to be done on the 14th, will be meeting with Durling and Reifsteck on the 16th and creating a punch list, 2) water main design plan completed for Fremont St, it will be going out for bids to start the project as soon as possible so it can be finished before school starts in the Fall, 3).working on design plans for the Main St. project. The goal is to get the designs finished by the end of May and meet with Durling and Reifsteck, 4) Durling stated he wanted these projects to have already been started.
HEALTH & ENVIRONMENT
(A) Buss stated that a Community Group List was added to the dropbox so agendas can be sent between different groups in the community.
PUBLIC SAFETY
(A) Saavedra reported the following: 1) presented the police stats for April, 2) the new officer needs more training, and the timetable for him to be released to be on his own is mid-June, 3) Durling asked if Schaible has signed up for the government program to receive equipment. Saavedra stated he will ask Schaible tomorrow.
TRANSPORTATION & PUBLIC IMPROVEMENTS
(A) Durling reported the following: 1) will be purchasing a mower and a wing for one of the plows, 2) Curb/gutter repairs are needed due to the garbage trucks along with some major pot holes that will be saw cut and filled in with hot mix, 3) Doc’s gave a quote of $24,348.38 to pave Division St. and the grate on Pepin St. will be approximately $5,900.
WATER & SEWER
(A) Buchenau reported the following: 1) will no longer be replacing main on Oak St. but instead invitation for bids to replace 50’ of main in front of the Elementary School will be going out soon, 2) getting estimate from Seyler on repairing crack on the west side of the old water tower, 3) new water/sewer locator equipment is at the tower and Kory Polhill has had some training on it, 4) Power Trac has been fixed and is running good, 5) there is an approximately 8 foot section of the force main that is exposed in an easement near Wolf Hollow and will be looking into fixing and strengthening that area, 6) waiting on a time frame from the people that are going to look at the bottom of the old water tower to see if it needs fixing before it gets taken out of service.
ZONING & PLANNING
(A) Reifsteck reported the following permits were approved: Dani Bonebright, 204 Sherwood Ln.-deck; Kathy Diaz, 652 N. Quail Dr.-house addition; Jeff Durling, 104 Ida St.-solar panels; Gary Erickson, 105 Hickory Ter.-house addition; Dillon Etheridge, 909 Virginia Ave.-fence; Angelia Flodeen, 420 W. Lena St.-fence; Frank Reed, 219 E. Palm Dr.-porch; Dean Rood, Shippee Rd.-garage; Joyce Small, 109 E. Lena St.-porch; Tom Smith, 803 S. Logan St.-fence and Stateline Solar, 310 W. Main St.-sign.
NEW BUSINESS
APPROVAL OF ZBA APPOINTMENT RESOLUTION #19-283
7) On a motion by Buss second by White to approve ZBA Appointment Resolution #19-283. ALL AYE. APPROVAL OF GRANT APPLICATION DONATIONS-Lena Lions, Le-Win School, Laser, American Legion
8) On a motion by Saavedra second by White to approve the grant application donations. Buss inquired if this is a complete list of all those who have applied for a grant and if $500 was to be held for Winterfest until LASER has set a date. Bergman stated “yes” to both questions. Buss also raised question regarding one taxing body donating to another taxing body and if it was legal. The legality will be addressed before this Fall. Saavedra-Aye, Reifsteck-Aye, Buss-Aye, White-Aye, Buchenau-Aye, Durling-Nay. Motion carried.
APPROVAL OF LBPA WEEKLY GATHER/FARMERS MARKET
9) On a motion by Buchenau second by Buss to approve the Farmers Market on Wednesdays, in the downtown parking lot 4:00-8:00pm May through October. ALL AYE.
APPROVAL OF LASER TASTE OF LENA – JUNE 2ND
10) On a motion by Saavedra second by Buss to approve the Taste of Lena to be held on June 2, 2019. ALL AYE.
APPROVAL OF PLOW WING PURCHASE – BONNELL EQUIPMENT $12,645
11) On a motion by Durling second by Reifsteck to approve the plow wing purchase from Bonnell Equipment for $12,645.00. ALL AYE.
APPROVAL OF HAZARD PAY RATE
12) On a motion by Buchenau second by Durling to approve the hazard pay rate to be an additional $10.00 per hour. After discussion was held it was decided a description of job duties would be written and discussed at the next Committee of the Whole meeting. Buchenau-Aye, Durling-Aye, Saavedra-Nay, Reifsteck-Aye, Buss-Aye, White-Aye. Motion carried.
UPDATE F4 FIGHTER JET
13) Bergman stated the following: 1) F4 Committee is looking into insurance for the Jet, 2) next meeting will be Monday, May 20th, 3) fund raising continues. Buss asked if F4 can ever be transferred from the Village to the F4 Committee. Bergman stated that it cannot. It also cannot be insured through the Village.
UPDATE NORTH ARROW DEVELOPMENT PROJECT
14) Bergman stated he hasn’t spoken or heard from North Arrow Development. Discussion was held regarding the following: 1) the square footage of the lots and the square footage of the proposed buildings, 2) water run-off and infrastructure, 3) the developer being able to move forward with project if they meet the Villages’ zoning ordinance and being able to continue without the Villages’ approval, 4) the possibility of updating the Villages’ zoning ordinance requiring storage/maintenance buildings with newly constructed apartment buildings.
WELFARE OF THE VILLAGE
15) Bergman reported the following: 1) congratulations to all Le-Win graduates this year, Commencement will be held Sunday, May 19 at 2:00pm, 2) Memorial Day Services will be held at 10:00am at the Veterans Memorial in the Lena Cemetery on Monday, May 27, 3) next Committee of the Whole meeting will be Tuesday, May 28 at 6:00pm.
ADJOURNMENT
16) On a motion by Durling second by Buchenau to adjourn the meeting at 7:14pm. ALL AYE.
https://villageoflena.com/__media/resources/Minutes/05-13-19%20May%20Board%20Minutes.pdf
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