Village of Stockton Board of Trustees met Nov. 12.
Here is the minutes provided by the board:
Call To Order:
President Brandt called the meeting to order on November 12, 2019 at 7:00 p.m. and asked the clerk to call the roll.
Members in Attendance:
Trustees: Billie Jo Eisfeller, Linda Gonnerman, David Julius, Dan Kunz, Jackie Lickes. Absent: Matt Timpe. Staff present: Steve Rice, Aaron Sullivan, Amy Haas, Cheryl Bourland, Kevin Stewart, Rena Eden, & Susanne Young.
Approval of Agenda:
A motion was made by Gonnerman and seconded by Julius to approve the agenda. All members present voting aye. Motion carried.
Approval of Minutes:
President Brandt asked if there were any additions or corrections to the minutes of the regular meeting of October 8, 2019. Kunz moved and Eisfeller seconded to approve the minutes for the meeting as presented. All members present voting aye. Motion carried.
Treasurers Report:
President Brandt asked for approval of the Treasurers Report as submitted by Treasurer Rena Eden. A motion was made by Gonnerman and seconded by Julius to approve the monthly Treasurer report as presented. Voting aye: Eisfeller, Gonnerman, Julius, Kunz, Lickes. Absent: Timpe. Motion carried.
Accounts Payable:
President Brandt asked for approval to authorize payment of claims and List B as submitted. Clerk Young asked for permission to add invoices from Stalker Radar for 1,257.00 and Barkau Automotive - $1,779.88. Gonnerman moved and Eisfeller seconded to authorize the payment of accounts payable claims, list B and two additional invoices. Voting aye: Gonnerman, Julius, Kunz, Lickes, Eisfeller. Absent: Timpe. Motion carried.
Police:
A motion was made by Kunz and seconded by Lickes to approve the Police Report for the month. All members present voting aye. Motion carried.
Water & Sewer:
A motion was made by Lickes and seconded by Gonnerman to approve the Water & Sewer Reports as submitted. All members present voting aye. Motion carried.
Street:
A motion was made by Kunz and seconded by Lickes to approve the Street Department Activity Report for the month as submitted by Steve Rice. All members present voting aye. Motion carried.
Public Comments:
Colleen Fox, Stockton School District Superintendent, Elementary Principal, stated she would like to develop a collaboration effort in some capacity with the Village of Stockton and other organizations within our community to create the best opportunities for families and students. A meeting will be scheduled to begin the discussion and brainstorm.
Audit:
Steve Jordan of WIFPLI presented the 2018/2019 Fiscal Year Audit. Jordan went through the General Communication which summarizes the audit process which reported that no difficulties were encountered performing and completing the audit requirements. Jordan next called attention to the financial report provided and explained various items and recommended the board take the time to review it.
Lickes moved and Gonnerman seconded to approve the Audit as presented. All members present voting aye. Motion carried.
Committee Reports:
Police:
Chief Stewart reported he contacted Attorney Paja after the UTV draft ordinance was discussed at the last committee meeting but has not heard back.
Clothing allowance
Chief Stewart stated that we currently have no clothing policy for uniform replacement for the assistant chief who is not under union contract. Following discussion Gonnerman moved and Julius seconded that beginning in FY 20/21 a $400 reimbursement for clothing/equipment will be paid on the first paycheck of the fiscal year. Voting aye: Kunz, Lickes, Eisfeller, Gonnerman, Julius. Absent: Timpe. Motion carried.
Water, Sewer & Garbage:
Trustee Gonnerman reported on the committee meeting held October 22, 2019.
2019 Water System Improvements
Construction nears completion. A final walkthrough and punch list remain.
Well Updates
Well # 4 is back in operation. Well #5 has been been down since late October. Lyons Well Drilling determined that the column piping, check valves and well pump are in need of replacement. A proposal has been received by Lyons Well Drilling to repair for $78,118. It was noted that a second estimate was also received from another company which was similar in cost. Gonnerman moved Kunz seconded to accept the proposal from Lyons Well Drilling to repair Well # 5 for $78,118. Voting aye: Lickes, Eisfeller, Gonnerman, Julius, Kunz. Absent: Timpe. Motion carried. Steve Rice noted that we are working with MSA to get the permits required to do this work.
Wastewater Treatment Facility Project
Trustee Gonnerman reported MSA’s recommendation is to reconfigure the design to locate the new sewer pipes through Mapes’ field within the existing easement where two existing gravity sewers are currently located. This will incur additional estimated costs. By avoiding the two areas identified in the survey, a deed covenant would not be required on Mapes’ field. MSA will plan to have archeological monitoring while the contractor is installing sewer in the easement when near the sites in question.
Economic Development:
Sand Prairie I-Fiber Internet
Trustee Julius reported Sand Prairie is looking to install fiber internet in Stockton if there in enough interest for the service. If there is enough interest in an area they would move forward to design the routes, size the cables and come up with a cost of construction to build the area. The next task is to work with the Chamber and other groups to see if there is enough interest.
TIF Assistance Request from Stockton Ace Hardware & Stockton Bowling Lanes Trustee Julius noted the committee reviewed TIF applications from Stockton Hardware and Stockton Bowling Lanes for assistance with the costs for installation of solar panels on their properties. The committee felt that there are other rebates given through other channels and not to approve these requests. Julius moved and Gonnerman seconded to deny TIF assistance for the installation of solar panels for Stockton Hardware and Stockton Bowling Lanes. Voting aye: Eisfeller, Gonnerman, Julius, Kunz, Lickes. Absent: Timpe. Motion carried.
Resolution No. 19-13 – A Resolution of the Village of Stockton, Jo Daviess County, Illinois, to induce the Redevelopment of Certain Property within Route 20/Downtown Redevelopment Project Area. Trustee Julius noted this TIF Inducement request is from James & Molly Mensendike who intend to acquire the property located at 109 N. Main Street where they currently rent the downstairs for their Savvy Scavenger store. They plan to make extensive renovations to the exterior and interior of the building. Julius moved and Lickes seconded to pass Resolution No. 19-13 as presented. Voting aye: Eisfeller, Gonnerman, Julius, Kunz, Lickes. Absent: Timpe. Motion carried.
Streets, Sidewalks, Forestry, Building & Grounds:
Trustee Kunz reported that a mold problem has been discovered at the Stockton Police department. An estimate for mold clean-up has been received from Perfection Property Restoration. Also contacted was Service Master and they require an air quality test and samples of the suspect mold tested prior to submitting an estimate for remediation. They will need to obtain the test from another company. Kunz moved and Gonnerman seconded to accept the proposal from Master Builders to conduct the inspection for $425 and $95 each for additional samples if necessary. Voting aye: Gonnerman, Julius, Kunz, Lickes, Eisfeller. Absent: Timpe. Motion carried.
Finance and Purchasing:
Chief Stewart stated he has been working with Bruce Habel, Jo Daviess County IT to upgrade current computers in the Police Department and purchase three computers and two monitors.
Trustee Eisfeller moved and Gonnerman seconded to approve the monitors, towers, labor, hardware and software estimates from Bruce Habel for the Police Department computers for a total a $9,603.64. Voting aye: Kunz, Lickes, Eisfeller, Gonnerman. Voting nay: Julius. Absent: Timpe. Motion carried.
Clerk Young reported that they are working with Access Systems who will come and do an analysis of our current network and computers. Once the assessment is completed a
meeting will be scheduled with the board to review their findings. to complete this assessment.
Personnel: No report
Old Business: None.
New Business:
The cost will be $500
Village Clerk Young stated that everyone received an update from MSA regarding the Water System Improvements and asked for the following motions.
Gonnerman moved and Eisfeller seconded to approve the IEPA Loan # 17-5438 disbursement #7 in the amount of $50,688.65 which includes Civil pay application #7 for $44,580.65, CFPS Invoice #4 for $3,000 and MSA Invoice # 10 for $ 3,108. Voting aye: Kunz, Lickes, Eisfeller, Gonnerman, Julius. Absent: Timpe. Motion carried.
Gonnerman moved and Julius seconded to approve the DCEO CDGB Grant request in the amount of $31,590.90, Civil Pay Application #7 costs associated with the water main project. Voting aye: Lickes, Eisfeller, Gonnerman, Julius, Kunz. Absent: Timpe. Motion carried.
Gonnerman moved and Lickes seconded to approve CFPS Invoice # 4 for DCEO CDBG Grant Administration Services associated with the water main project for $3,000. Voting aye: Eisfeller, Gonnerman, Julius, Kunz, Lickes. Absent: Timpe. Motion carried.
Gonnerman moved and Eisfeller seconded to approve change order #2 for the DCEO Grant for final adjustment for actual quantities for a decrease of $3,650. Voting aye: Eisfeller, Gonnerman, Julius, Kunz, Lickes. Absent: Timpe. Motion carried.
The approval of Work Directive #1 was tabled for clarification from MSA.
Ordinance No. 675 – An Ordinance of the Village of Stockton, Jo Daviess County, Illinois, repealing Ordinance No. 644, an Ordinance Approving a Redevelopment Agreement by and between the Village of Stockton, Jo Daviess County, Illinois and Angela Hammer.
Gonnerman moved and Lickes seconded to pass Ordinance No. 675 repealing TIF Redevelopment Ordinance No. 644 with Angela Hammer as she has sold the property. Voting aye: Gonnerman, Julius, Kunz, Lickes, Eisfeller. Absent: Timpe. Motion carried.
Resolution No. 19-04 – Chamber Christmas Parade
Clerk Young stated this resolution requests permission from IDOT to close Route 78 on Friday, November 29, 2019 from 6 p.m. to 7 p.m. for the “Chamber Christmas Parade sponsored by the Chamber of Commerce to be held in the downtown district. Gonnerman moved and Eisfeller seconded to approve Resolution No. 19-14. Voting aye: Julius, Kunz, Lickes, Eisfeller, Gonnerman. Absent: Timpe Motion carried.
Adjournment:
A motion was made by Lickes and seconded by Eisfeller that the meeting be adjourned at 8:30 p.m. All members voting aye. Motion carried.
http://www.villageofstockton.com/assets/downloads/minutes/VOS%2011%2012%2019%20Min.pdf
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