Ogle County Supervisor of Assessments and Planning & Zoning Committee met May 12.
Here is the minutes provided by the committee:
The regular monthly meeting of the Supervisor of Assessments and Planning & Zoning Committee of the Ogle County Board was held at 9:45 A.M. as a Zoom conference call.
The Order of Business is as follows:
1. ROLL CALL AND DECLARATION OF A QUORUM
Chairman Fritz called the meeting to order at 9:45 A.M. Roll call indicated seven members of the Committee were present: Dan Janes, Larry Boes, Lyle Hopkins, Stan Asp, Tom Smith, Bruce Mckinney and Rick Fritz. Mr. Fritz declared a quorum.
2. READING AND APPROVAL OF REPORT OF APRIL 14, 2020 MEETING AS MINUTES
Mr. Fritz asked for a motion regarding the report of the April 14, 2020 regular meeting. Mr. McKinney made a motion to approve the report as presented. Seconded by Mr. Janes. The motion to approve carried by a voice vote.
Members: C= Rick Fritz - VC=Lyle Hopkins - Stan Asp - Larry Boes - Dan Janes - Bruce McKinney - Tom Smith
3. REVIEW AND APPROVAL OF CLOSED MINUTES PER 5 ILCS 120/2 © (21) (IF NEEDED)
Approval of Closed Minutes (if needed)
SUPERVISOR OF ASSESSMENTS PORTION OF MEETING:
4. CONSIDERATION OF MONTHLY BILLS OF SUPERVISOR OF ASSESSMENTS, AND ACTION
Mr. Kane gave a brief update the office workings;
The Department of Revenue issued the Final Multiplier of 1.0000 on April 21, it took 57 days for it to be issued. Under normal circumstances it takes 30 days or less
The 2019 tax bills are expected to be mailed by the County Treasurer the end of this week. The first installment due date is July 1, and the second is September 11.
Mr. Kane also wanted to commend the Treasurer's office with working together on identifying properties with questionable tax amounts. Mr. Kane noted one parcel correction added approximately $10,000 to the Oregon School Dist. and $1,300 to the county.
The Farmland Assessment Committee will be meeting the first week of June to review the 2021 farmland assessments.
The Board of Review will convene the first week of June. The first order of business is selecting the Chairman and Vice-Chairman. The BOR will then begin work on an enhanced set of Rules and Appeal Forms in hopes of providing more information to the BOR, to better decision making for the taxpayer and taxing districts. Mr. Smith asked about the appointment of the third member, Mr. Kane said there is an applicant for the Board to appoint next week.
A new security camera has been installed in the office, giving better visibility of people at the counter.
Mr. Kane told the committee the Devnet system is now "online" for assessment and tax billing look-up. There are links on both the Treasurer's and Supervisor of Assessment's webpage for access. He noted there are no names displayed at this time. He also noted this has reduced the number of phone calls from appraisers and title companies by more than half to his office. Mr. Janes thanked Mr. Kane for the innovations that have been made in the office.
5. OLD BUSINESS
6. NEW BUSINESS
PLANNING & ZONING PORTION OF MEETING:
7. CONSIDERATION OF MONTHLY BILLS OF PLANNING & ZONING DEPARTMENT, AND ACTION
Mr. Adams presented the monthly bills of the Planning & Zoning Department for consideration in the amount of $666.72. Quarterly postage and copier lease this month. Mr. Janes made a motion to approve the payment of the bills as presented. Seconded by Mr. Mckinney. The motion to approve carried by a voice vote.
8. OLD BUSINESS (CONSIDERATION AND POSSIBLE ACTION)
Extension request of Special Use #8-18SU CSG Davis Junction 1, LLC Common Location: High & Junction Rd. Approved by the County Board June 16, 2018
Mr. Bill French of CSG Davis Junction 1, LLC and Mr. Quinton Davis, property owner were on the call. Mr. Adams reviewed the petition with the committee. This petition was approved in June 2018 under the first set of conditions and extensions were granted last year for three months and then again for nine months. Due to the current circumstances in the state of Illinois, they would like a one-year extension. Mr. Hopkins made a motion to approve #8-18SU for a one year extension. Seconded by Mr. Asp. Mr. Janes asked was this site chosen in the state lottery.
Mr. French answered no. We are on the wait list for additional funding. Mr. Smith asked if approval was received from the Village of Davis Junction. Mr. French stated they were notified and the plan was modified per their recommendations. No objections were received once the modifications were made. Mr. Davis added I attended the meeting when this application was first processed and the Davis Junction Village Board did not oppose the project. Discussion ensued regarding approval from the Village of Davis Junction. Mr. Hopkins stated Davis Junction had an opportunity to object at the ZBA hearing but did not. That was the time to do so. Mr. Smith made a motion to amend the original motion to include written approval from the Village of Davis Junction. Seconded by Mr. Janes. Discussion ensued regarding the Committees ability to add to ZBA conditions. Mr. Mckinney called for question(vote).
Mr. Fritz asked for a roll call vote on the amended motion: Hopkins - no; Asp - no; Boes - no; Janes - yes; McKinney - no; Smith - yes; Fritz - abstain. Motion amendment is denied 4 to 2.
Mr. Fritz asked for a roll call vote on the original motion granting a one year extension: Janes - no; Hopkins - yes; Boes - yes; Asp - yes; Smith – no; McKinney - yes; Fritz - abstain. Motion to approve a one year extension approved 4 to 2.
9. NEW BUSINESS (CONSIDERATION AND POSSIBLE ACTION)
Mr. Adams stated we have one open seat on the RPC as Mr. Corky Wetzel has resigned and one open seat on the ZBA as the first alternate, Mr. James Reed, has resigned.
10. MOBILE HOME APPLICATIONS (CONSIDERATION AND POSSIBLE ACTION)
There were no mobile home applications for consideration.
11. SUBDIVISION PLATS (CONSIDERATION AND POSSIBLE ACTION)
There were no subdivision plats for consideration.
12. REFERRAL OF NEW PETITIONS TO THE ZONING BOARD OF APPEALS FOR PUBLIC HEARING
There were no new petitions for referral.
13. OTHER BUSINESS (CONSIDERATION AND POSSIBLE ACTION)
There was no other business for consideration.
14. PUBLIC COMMENT
There was no public comment.
15. ADJOURN
There being no further business for discussion, Mr. Fritz adjourned the meeting at 10:13 A.M. The next regular monthly meeting of the Supervisor of Assessments and Planning & Zoning Committee will be held on Tuesday, June 9, 2020 at a time yet to be determined.
https://www.oglecounty.org/document_center/County%20Board/Committees/Supervisor%20of%20Assessments,%20Planning%20&%20Zoning/2020/Supervisor%20of%20Assessments%20and%20Planning%20and%20Zoning%20Committee%20Minutes%20May.pdf
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