Village of Stillman Valley Village Board met May 26.
Here is the minutes provided by the board:
Present
President: Becky Waltrip
Trustees: John Russell, Sue Carpenter (arrived at 7:06 p.m.), Steve McCammond, Deb Thibodeau, Keith Palmer, and Ralph Hoekstra
Also Attending: Public Works Supervisor Dean Insko
Village Clerk Yvonne Dewey
Village Engineer Aaron Full
Citizens: None
A. Call Meeting to Order - The meeting was called to order at 7:00 p.m. by President Waltrip, who led the Pledge of Allegiance. Roll was called, with five (5) Trustees present, one (1) absent, Carpenter.
B. Accept the Agenda of Tuesday, May 26 2020 - After a review of the May 26, 2020 Regular Meeting Agenda. Trustee Thibodeau asked that Handicap Parking be added to the agenda under New Business F-3. Trustee Palmer asked that outside dining, restaurants be added to New Business F4. A motion was made by Trustee Hoekstra to “accept the Agenda of Monday, May, 26, 2020 with the additions”. Motion seconded by Trustee Palmer”. The motion passed with five (5) “ayes”, zero (0) “nays”, and one (1) “absent”, Carpenter.
C. Approval of the Meeting Minutes
1. Approval of the Minutes of the May 11, 2020, Regular Board Meeting
Following a review of the May 11, 2020 Regular Meeting Minutes, Trustee Thibodeau made a motion “to approve the Regular Board Meeting Minutes of May 11, 2020”; seconded by Trustee Russell. The motion passed with five (5) “ayes”, zero (0) “nays”, and zero (1) “absent”, Carpenter.
Trustee entered the meeting at 7:06 p.m.
D. Citizens Comments – None
E. Unfinished Business
1. Promissory Note – Stillman Bank – Annual Renewal
Public Works Supervisor Insko advised the board that he has contacted Tom Przytulski from ComEd asking about the need to continue the Line of Credit/Promissory Note with Stillman Bank. The Village was required to get the Line of Credit to get the electric service installed at the WWTP. A report from ComEd is expected in June 2020 to assess the continued need for the Line of Credit. This will be added to the June 8, 2020 Regular Meeting Agenda.
2. Delinquent Water Bills
President Waltrip asked the Village Clerk for a review of the past due billing accounts including the accounts that are 90 days past due. Clerk Dewey reported that there are still 13 residents who are 60 days past due on their billing and 8 residents are 90 days past due.
3. High Water Use – Dietrich 131 S Spruce & Grove 113 W Main
Public Works Supervisor Insko reviewed the two accounts with the board stating that in both instances the resident was able to make adjustments within their homes to stop the excessive water use from continuing. Mr. Grove of 113 W Main sent an email asking for relief of the cost of the high water & sewer usage portion of April 2020 bill. After board discussion, Trustee Palmer made a motion “to reduce the March 2020 water and sewer usage to average use for 113 W Main Street. Motion seconded by Trustee McCammond”. The motion passed with six (6) “ayes”, zero (0) “nays”, and zero (0) “absent”. Mr. and Mrs. Dietrich of 131 S Spruce are asking for relief of the cost of the high water & sewer usage portion of their April Water/Sewer use, billed in May 2020. After board discussion, Trustee Russell made a motion “to reduce the April 2020 water and sewer usage to average use for 131 S Spruce Street. Motion seconded by Trustee Carpenter”. The motion passed with six (6) “ayes”, zero (0) “nays”, and zero (0) “absent”. President Waltrip advised the board that this information will be sent to Attorney for ordinance preparation.
4. Lot 72 & Lot 73 Preliminary Updates
Village Engineer Aaron Full advised the board that he had a conversation with Willett Hoffman’s grant writer, Ellen Bergeson. Ms. Bergeson was able to review with Aaron the grants currently available in Illinois and likelihood of the Villages limited success in acquiring any of the current grant offerings. Grants available are the Fast Track Public Infrastructure Program, Public Infrastructure Program, Regional Economic Development Program and Shovel-Ready Sites Program.
5. Property Maintenance Issues – 320 E Roosevelt & 129 E Roosevelt – None
6. TIF District Update – President Waltrip advised the board that Geoffrey Dickinson of SB Friedman was in the Village on May 25, 2020 to complete an updated survey.
7. Village Wish List – Dog Waste Stand with bags for retrieval was added to the list. After brief discussion on placement, Public Works Supervisor Insko will research the cost.
F. New Business
1. Red Brick Church – Ogle County Storm Water Fee in Lieu of Detention
Village Engineer Full advised the board he had been contacted by the engineer for the Red Brick Church building project. Their engineer asked Aaron if the Village would accept the fee in lieu of creating detention as the Subdivision Ordinance offers. After board discussion Aaron was asked to report back to the church and their engineers that the Village is willing to discuss this with more information being provided, including the fee calculation and possible future plans for the unused portion of the lot.
2. Nuisance Weeds and Grass Private Property
This was added to the agenda to discuss the grass at 108 E Main. A letter has been sent to the property owner giving him 10 days from the date of the letter to mow the grass and weeds. If the mowing does not happen by June 1, 2020, the Village Clerk will have the grass mowed and the service will be billed to the property owner along with an administrative fee of $100. A motion was made by Trustee Palmer to “have the Village Clerk arrange for mowing the grass at 108 E Main Street, if the grass has not been mowed by June 1, 2020 the clerk will arrange for mowing and to send the bill the property owner along with the administrative fee of $100”. Motion seconded by Trustee McCammond. The motion passed with six (6) “ayes”, zero (0) “nays”, and zero (0) “absent”.
3. Handicap Parking 102 E Main
Trustee Thibodeau had this added to the agenda. Charisse James, owner of Shear Madness at 102 E Main asked to have a handicap parking spot put on Main Street adjacent to her business. The board discussed current locations of the handicap parking spots in the area, there are two across the street in front of the bank and one just around the corner and across the street on N Walnut. Public Works Supervisor Insko will review the ordinance for handicap parking in the Village. This will be added to the agenda for the June 8, 2020 meeting.
4. Use of Village Lot for Outdoor Dining – Fritz’s Wooden Nickle
Trustee Palmer had this added to the agenda for board discussion on allowing Fritz’s Wooden Nickle to use the vacant lot owned by the Village for outdoor dining during the current pandemic. Village Clerk Dewey had spoken to Mr. Tice on Friday, March 22, 2020 and he was not sure how he could use the lot and adhere to the liquor laws. The board discussed several options and the clerk was asked to discuss with Mr. Tice what option he thought would work best.
G. Ordinance/Resolution
1. Ordinance No. 930 – Ordinance Amending Section 4 of Ordinance 928 Continuing the Declaration of a Local State of Emergency
Attached to the meeting packet was Ordinance No. 930, Ordinance Amending Section 4 of Ordinance 928 Continuing the Declaration of a Local State of Emergency prepared by Attorney Henry. This will extend the current state of emergency declared with Ordinance No. 928 for an additional 30 days as well as allow for the addition of penalty fees beginning July 1, and will have a lien placed on the property whose utility billing is 60 days or more past due on August 31, 2020. Trustee Thibodeau made a motion to “approve Ordinance No 930, an Ordinance Amending Section 4 of Ordinance 928 Continuing the Declaration of a Local State of Emergency”. Motion seconded by Trustee Russell. The motion passed with six (6) “ayes”, zero (0) “nays”, and zero (0) “absent”.
H. Presidents Report - President Waltrip asked the board about resuming in office meeting beginning in June. After board discussion it was decided to continue to have a Zoom Regular Board meeting on June 8, 2020 and an in person meeting on June 15, 2020 for the appropriations meeting.
I. Building Inspector Updates – No Report
J. Village Clerk Updates
Village Clerk Dewey reported to the board that the Turn Off list was attached, building permits issued for the FY 21 were 8 with total revenue of $550collected. Video Gaming revenue received for the FY was $2,096.11; online payments collected for FY 21 were 64 with the total amount collected $8,193.23. The website has been updated with current events, minutes and agenda’s and the message sign has been updated with current events. Clerk Dewey attended the May Fall Festival meeting via Zoom.
K. Committee Meeting Schedules
1. Water & Sewer & Streets & Alleys – June 3, 2020 @ 5:30 p.m.
2. Public Safety and Parks & Buildings – June 3, 2020 @ 4:30 p.m.
Trustee Palmer commented that he had received an email on the Village siren that had quit working on May 23, 2020 due to mechanical failure. Repairs have been made and the siren is operational.
3. Finance & Ordinance – June 6, 2020 @ 8:30 a.m.
4. Economic Development – June 1, 2020 @ 5:00 p.m.
L. Executive Session –None
M. Upcoming Regular Board Meeting, Monday, June 8, 2020 at 7:00 p.m. via Zoom Upcoming Special Board Meeting, Monday, June 15, 2020 at 6:00 p.m.
N. With no further business to discuss, the meeting was adjourned at 8:11 p.m. on motion made by Trustee Hoekstra, seconded by Trustee Palmer, and carried unanimously.
http://www.stillmanvalley.us/meeting-agendas-and-minutes/
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