City of Lanark City Council met April 6
Here is the minutes provided by the council:
MEETING CALLED TO ORDER/ROLL CALL-Lanark City Council met in regular session at the Lanark City Hall at 7:00 p.m. Roll call taken by Marilyn Heller, City Clerk Pro tem, showed Alderpersons present were Lance Leverton, Haley Grim, Brad Knutti, Mark Macomber, and Jay VanMatre. Absent-Weston Burkholder.
Mayor Ken Viglietta was present and presiding.
Others present were: Chief Matt Magill, Maintenance Manager Jason Alvarado, Treasurer Donalee Yenney, City Clerk Kim Hunter, Attorney Ed Mitchell, Office Assistant Marilyn Heller, Lynn Collins, Rosemary Flikkema, Lynn Landherr, Randy Beverly, Steve Haring, and John Nelson.
PLEDGE OF ALLEGIANCE-was led by Alderperson Lance Leverton.
APPROVAL OF MINUTES- A MOTION-was made by Alderperson Lance Leverton and seconded by Alderperson Brad Knutti to accept the minutes of the March 2, 2021 regular council meeting and the minutes of the March 16th, 2021 Special Council meeting as presented. Motion carried by 4 aye votes and 1 abstain, Alderperson Jay VanMatre. Alderperson Weston Burkholder was absent.
PUBLIC COMMENTS- None
NEW TIF APPLICATION-ACTION REQUIRED- John Nelson reviewed and discussed a TIF request for Rachel Burkholder’s new business R.I. Originals LLC to be located at 116 E. Carroll Street. A Motion was made by Alderperson Brad Knutti and seconded by Alderperson Haley Grim to grant the TIF application of Rachel Burkholder’s new business R.I. Originals LLC for a total of $10,150.00 which is 30% of purchase price and 50% of the building improvements. Motion carried by 4 aye votes and 1 abstain, Alderperson Jay VanMatre. Alderperson Weston Burkholder was absent.
LCC/OSD REQUESTS-ACTION REQUIRED- In the event Old Settlers Day is to happen this year, Lynn Landherr and Randy Beverly from the Lanark Community Club requested a liquor license and $3,500.00, like in previous years. The Old Settlers Day Committee also requested $3,500.00. A Motion was made by Alderperson Brad Knutti and seconded by Alderperson Jay VanMatre to grant $3,500.00 to the Old Settlers Day Committee and $3,500.00 and waving of fee for Class E Liquor License to the Lanark Community Club for Old Settlers Day. Motion carried by 4 aye votes and 1 abstain, Alderperson Haley Grim . Alderperson Weston Burkholder was absent.
SIGNATURE CARD RESOLUTION-ACTION REQUIRED- A Motion was made by Alderperson Brad Knutti and seconded by Alderperson Haley Grim to pass the signature card resolution rework. Motion carried by 5 aye votes. Alderperson Weston Burkholder was absent.
BANK LOAN ORDINANCE-ACTION REQUIRED- Attorney Ed Mitchell reviewed Ordinance No. 980 allowing the City of Lanark to barrow money from The Exchange State Bank to conduct repairs of the sanitary sewer system and any other purposes. Exchange State Bank has offered a line of credit loan up to $1,000,000.00 at the rate of 2.5% per annum with a three yar fixed rate and an amortization of 10 years from the date funds are barrowed.
A Motion was made by Alderperson Mark Macomber and seconded by alderperson Lance Leverton to pass Ordinance No. 980. Motion carried by 5 aye votes. Alderperson Weston Burkholder was absent.
LANARK BUSINESS GRANTS-POSSIBLE ACTION- The Economic Development Committee discussed the 14 businesses that returned their City of Lanark Economic Support Grant application and the amount to be distributed of the $24,000.00 to these businesses. A Motion was made by Alderperson Brad Knutti and seconded by Jay VanMatre to proceed on the distribution of the Lanark Business Grant as proposed by Haley Grim. Motion carried by 5 aye votes. Alderperson Weston Burkholder was absent.
SURPLUS EQUIPMENT RESOLUTION-ACTION REQUIRED- Jason Alvarado discussed the city putting the diesel maintenance truck on the surplus equipment list and offer bids that can be made by April 20th, 2021. A Motion was made by Alderperson Mark Macomber and seconded by Alderperson Lance Leverton to accept the surplus equipment . Motion carried by 5 aye votes. Alderperson Weston Burkholder was absent.
STANDING COMMITTEES AND BOARDS-POSSIBLE ACTION- Celebrate Lanark - Rosemary Flikkema shared Easter bunny and egg hunt at the park was a success. There was about 100 kids and 1450 eggs! Park Board – The park will be getting rid of the orange garbage cand and new ones are ordered. There is a boy scout going for his eagle scout that is building two information boxes for the park to put the schedule, pavilion reservations, park rules, etc. FFA is starting reading while walking at the park, putting laminated book pages on pedestals throughout the park. FFA will be maintaining and updating books regularly. The cameras should be coming soon and Rosemary thanked the council for keeping the park in the budget!
EXECUTIVE SESSION-EMPLOYMENT, COMPENSATION, REAL ESTATE-MOTION-was made by Alderperson Brad Knutti and seconded by Alderperson Lance Leverton to convene in Executive Session at 7:45 p.m. in order to discuss Employment and compensation. Motion carried by 5 aye votes. Alderperson Weston Burkholder was absent.
REGULAR SESSION-MOTION-was made by Alderperson Mark Macomber and seconded by Alderperson Brad Knutti to reconvene into regular session at 8:38 p.m. Motion carried by 5 aye votes. Alderperson Weston Burkholder was absent.
REPORTS-EMPLOYEES, ATTORNEY, CLERK, TREASURER, ALDERPERSONS AND MAYOR Chief Matt Magill and Attorney Ed Mitchell – discussed the new Ordnance Code Books and computer program. It will cost $ 3,500.00 to put together, $3,000.00 for a legal review, and $500.00 a year for the software to view all ordnances online. The city will also be wanting 5 books with the possibility of ordnance pamphlets for the most commonly questioned ordnances for the police station for an additional charge. A Motion was made by Alderperson Haley Grim and seconded by Alderperson Lance Leverton to pass the contract that was presented for the new ordnance code books and software. Motion carried by 5 aye votes. Alderperson Weston Burkholder was absent. Chief Matt Magill – discussed Pearl City Seamless Gutters relocating and replacing of the gutters and down spouts on the City Hall building due to the ice damage. He received a quote of $ 3,900.00 calculated with prevailing wages. A Motion was made by Alderperson Mark Macomber and seconded by Alderperson Haley Grim to approve Pearl City Seamless Gutters to redo the gutters on the City Hall Building. Motion carried by 5 aye votes. Alderperson Weston Burkholder was absent. Maintenance Manager Jason Alvarado - reported work will be starting on stump removal from last year as well as filling the holes. Sewer plant materials will be starting to arrive on the 14th and 2 of the 3 blowers have been pulled out. Electrical work will starting soon as well. Updating fire hydrants is in progress, brand name hydrants and replacement parts have been ordered and training on taking apart/putting back together. Discussed advertising bids for diesel truck. Attorney Ed Mitchell – reported at the next meeting April, 20th we will be appointing Marilyn Heller as city clerk. Treasurer Donalee Yenney – went over changes in bank balances, Profit & loss Budget vs. Actual, and changes in balance by fund. Alderperson Brad Knutti – reported that Lanark will be sharing water with Shannon Fire Department due to work on the water tower. Mayor Ken Viglietta – reported the office was closed due to quarantine last week. Also asked and received approval to allow Scotts Heeren to use the cities vacant lot an additional day, Thursdays, for his food truck.
ADJOURNMENT-MOTION-was made by Alderperson Lance Leverton and seconded by Alderperson Mark Macomber to adjourn at 9:03 p.m.
https://lanarkil.gov/wp-content/uploads/2021/04/City-Council-Minutes-04-06-2021.pdf
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