City of Rochelle City Council met Oct. 24.
Here are the minutes provided by the council:
I. CALL TO ORDER: Pledge to the Flag was led by Mayor Bearrows. Prayer was said by Pastor Katherine Paisley.
II. ROLL CALL: Present were Councilors T. McDermott, Hayes, D. McDermott, Gruben, Shaw-Dickey, Arteaga, and Mayor John Bearrows. A quorum of seven were present. Also, present were City Manager Jeff Fiegenschuh and City Clerk Rose Hueramo.
III. PROCLAMATIONS, COMMENDATIONS, ETC: None.
IV. REPORTS AND COMMUNICATIONS:
1. Mayor's Report - Veterans Day celebration Nov. 11th will take place at RTHS, breakfast at 7:30 A.M following the Veterans Day Ceremony at Lawnridge Cemetery at 11:00 A.M. A moment of silence for the mass shooting in St. Louis Missouri.
2. Council Members - None.
3. Accept the Resignation of Sue Messer from the Fire Pension Board and Police Pension Board. Motion made by Councilor D. McDermott and seconded by Councilor Gruben, “I move council accept the resignation of Sue Messer from Fire Pension Board and Police Pension Board effective immediately.” Roll call vote was taken. Ayes: Arteaga, Gruben, Hayes, D. McDermott, T. McDermott, Shaw-Dickey, and Mayor Bearrows. Nays: None. Motion passed 7-0.
Motion made by Councilor T. McDermott, Seconded by Councilor D. McDermott, “I move the Council approve the mayor’s appointment of Jillian Condon to the Fire Pension Board with a term to expire April 30, 2024.” Voting Yea: T. McDermott, Hayes, D. McDermott, Gruben, Shaw Dickey, Arteaga, and Mayor Bearrows. Nays: None. Motion passed 7-0.
Motion made by Councilor T. McDermott, Seconded by Councilor Hayes, “I move the Council approve the mayor’s appointment of Jillian Condon to the Police Pension Board with a term to expire April 30, 2024.” Voting Yea: T. McDermott, Hayes, D. McDermott, Gruben, Shaw Dickey, Arteaga, and Mayor Bearrows. Nays: None. Motion passed 7-0.
V. PUBLIC COMMENTARY: None.
VI. BUSINESS ITEMS:
1. CONSENT AGENDA ITEMS BY OMNIUS VOTE with Recommendations:
a) Approve City Council Meeting Minutes - 10/11/2022
b) Approve Payroll 10/3/2022 - 10/16/2022
c) Approve Payment Register - 10/11/2022, 10/17/2022
d) Approve Exceptions - 10/13/2022, 10/14/2022
e) Accept and Place on file September Financials
f) Accept and Place on File Municipal Compliance Report - Police Pension Fund
g) Accept and Place on File Municipal Compliance Report - Fire Pension Fund
Motion made by Councilor Arteaga, Seconded by Councilor Shaw-Dickey, “I move consent agenda items (a) through (g) be approved by Omnibus vote as recommended.” Voting Yea: T. McDermott, Hayes, D. McDermott, Gruben, Shaw-Dickey, Arteaga, and Mayor Bearrows. Nays: None. Motion passed 7-0.
2. IL Route 38 Light Foundation Installation and Directional Boring Contract. A notice to bidders was placed in the Rochelle Newsleader and on the City website for the above referenced project. On October 19th, 2022 we received and opened bids for lighting foundations and directional boring pertaining to the IL Route 38 lighting project. A total of Three (3) bids were received and have been reviewed for completeness and ability to meet specification requirements.
Bidder Total Bid Price Notes:
Utility Dynamics Corporation $166,475.00
Engel Electric $287,960.31
William Charles Electric $275,584.20
The bid from Utility Dynamics Corporation was the apparent low bid, no major exceptions were listed. Utility Dynamics Corporation has a good list of reference completed projects. The company appears to be in good standing and employs certified and trained craftsmen. The lighting fixtures were purchased earlier this year for this project and the City has received it’s IDOT permit to install over 35 lighting fixtures along IL Rte 38 from Caron Rd to east of Northpointe Drive. This bid is for the installation of the polyduct underground pipe, wire, and light foundations to facilitate the installation of the street lighting fixtures by RMU crews. This has been part of an on-going project to enhance the gateways into the community and will be funded through the Lighthouse Pointe TIF. Furthermore, given the favorable contract unit prices for multiple construction items it is recommended that approval be given to the City Manager and/or the Supt. Of Electric Operations to negotiate further change order work, not to exceed $28,575, within the proposed contract to facilitate other improvements and upgrades to streets adjacent to this project. Jeff Fiegenschuh was present to answer questions. Motion made by Councilor T. McDermott, Seconded by Councilor Gruben, “I move ordinance 22-5374, an ordinance accepting and approving the proposal from Utility Dynamics Corporation Lighting Foundations and Directional Boring pertaining to the Illinois Route 38 Lighting Project for an amount of $166,475, be approved.” Voting Yea: T. McDermott, Hayes, D. McDermott, Gruben, Shaw-Dickey, Arteaga, and Mayor Bearrows. Nays: None. Motion passed 7-0. Motion made by Councilor T. McDermott, Seconded by Councilor D. McDermott, “I move Council authorize a not to exceed $28,575 improvement add on (contract change order) to be negotiated by the City Manager and/or Superintendent of Electric Operations for improvements to the street lighting system and/or underground work.” Voting Yea: T. McDermott, Hayes, D. McDermott, Gruben, Shaw-Dickey, Arteaga, and Mayor Bearrows. Nays: None. Motion passed 7-0.
VII. DISCUSSION ITEM: 2022 Tax Levy. Tax Levy Ordinance on or before the last Tuesday in December. Last year, the City’s Equalized Assessed Valuation (EAV) was $268,100,764 and its property tax rate was 1.043070 per $100 of EAV. The City collected $2,796,479 in property taxes. For 2022, Ogle County has estimated the City’s EAV at $281,938,536 which is an increase of over $13 million. The proposed levy calculation options would result in the City collecting $2,796,479 in property taxes, an increase of .05% (excluding the bond), $2,822,272 in property taxes, an increase of 1% (excluding the bond), $2,849,772 in property taxes, an increase of 2% (excluding the bond), or $2,877,022 in property taxes, an increase of 3% (excluding the bond). Based on the estimated EAV, the tax rate would decrease .051195 per $100 EAV for the .05% option, decrease .042046 per $100 EAV for the 1% option, decrease .032292 per $100 EAV for the 2% option, or decrease .022627 per $100 EAV for the 3% option. The proposed 2022 levy includes funding the Police and Fire Pension Funds as recommended by the pension boards’ actuarial studies. The Ordinance Levying Taxes for the City of Rochelle for 2022 will be included as a business item on the November 14, 2022, City Council Meeting. Jeff Fiegenschuh and Finance Director Chris Cardott were available to answer questions.
VIII. EXECUTIVE SESSION: None.
IX. ADJOURNMENT: At 6:55 PM, Motion made by Councilor D. McDermott, Seconded by Councilor Hayes, "I move the Council adjourn." Voting Yea: T. McDermott, Hayes, D. McDermott, Gruben, Shaw-Dickey, Arteaga, and Mayor Bearrows. Nays: None. Motion passed 7-0.
https://mccmeetings.blob.core.usgovcloudapi.net/rochelleil-pubu/MEET-Minutes-198a6367e3254b1997e80c04faf37279.pdf
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