City of Byron Administrative Committee met Nov. 2.
Here are the minutes provided by the committee:
Clerk Huber called the meeting to order at 5:15 pm.
1. ROLL CALL –
MEMBERS PRESENT: Alderman Todd Isaacs, Alderman Cheryl Metz, Alderman Jessica Nehring
MEMBERS ABSENT: Alderman Christy Hanlin
OTHERS PRESENT: Clerk Caryn Huber, Attorney Aaron Szeto, Chief Todd Murray, Kevin Wills (Bernardi Securities), Mayor John Rickard
Alderman Isaacs motioned to appoint Alderman Nehring to serve as Chair for this meeting. Motion seconded by Alderman Metz. Roll call vote: Metz, AYE; Isaacs, AYE; Nehring, AYE. Motion passed: AYE, 3; NAY, 0; ABS, 0.
2. APPROVAL OF AGENDA – NOVEMBER 2, 2022 – Alderman Metz motioned to approve, as presented, the November 2, 2022, Administrative Committee meeting agenda. Motion seconded by Alderman Isaacs. Roll call vote: Isaacs, AYE; Nehring, AYE; Metz, AYE. Motion passed: AYE, 3; NAY, 0; ABS, 0.
3. PUBLIC COMMENT – None
4. APPROVAL OF MINUTES – SEPTEMBER 7, 2022 – Alderman Isaacs motioned to approve, as presented, the September 7, 2022, Administrative Committee meeting minutes. Motion seconded by Alderman Nehring. Roll call vote: Nehring, AYE; Metz, AYE; Isaacs, AYE. Motion passed: AYE, 3; NAY, 0; ABS, 0.
5. APPROVAL OF MINUTES – OCTOBER 5, 2022 - Alderman Isaacs motioned to approve, as presented, the October 5, 2022, Administrative Committee meeting minutes. Motion seconded by Alderman Metz. Roll call vote: Metz, AYE; Isaacs, AYE; Nehring, ABS. Motion passed: AYE, 2; NAY, 0; ABS, 1.
6. KEVIN WILLS – BI-ANNUAL BOND ISSUE – Kevin Wills discussed the property tax bond levy and asked whether the city wants to proceed with the levy again for capital improvements. The city has issued a new set of bonds every two years for the past ten years. This keeps our tax rate consistent. If the city decides to proceed, the bond levy needs to be filed by the end of February. He distributed a packet of information that includes current market conditions, types of bonds, debt capacity and the yield curve, illustrating how rates have moved in the last twelve months. As a non-home rule form of government, and without going to referendum, the City of Byron has a debt margin of ½ of 1% of our EAV, or $395,661. On a bond issue of $361,000 (principal and interest of $377,000), we would receive approximately $351,000 (after fees and legal fees). Proceeds can be used on any capital improvement project. A public hearing is required. Once the hearing date is set the publication must appear between 7 and 30 days prior to the hearing. Mr. Wills recommends holding the public hearing at the first meeting in December. The notice should include a not to exceed number of $395,000. Bernardi will write and publish the public hearing notice. The bond ordinance can then be introduced at the first meeting in January and voted on at the second meeting in January. This is a private placement bond. It is sent to institutional purchasers, such as Byron Bank, Stillman Bank, etc. They award the lowest rate, which may not necessarily be a local institution.
7. TAX LEVY – Alderman Isaacs will present the tax levy at the next meeting. Our EAV has gone up which means our tax rate will remain constant, but our tax dollars will increase.
8. MORING WASTE DISPOSAL - RESIDENT FEES – Clerk Huber included in Dropbox what we currently charge residents for waste disposal, as well as what Moring charged the city in the former contract. The new contract from Moring shows lower rates to the city by approximately $2.00. Alderman Isaacs motioned to adjust the waste disposal rates as follows: Single residential $17.20; senior discount rate $16.70; Duplex $34.40; 3 family $51.60; 4 family $68.80. Motion seconded by Alderman Nehring. Roll call vote: Isaacs, AYE; Nehring, AYE; Metz, AYE. Motion passed: AYE, 2; NAY, 0; ABS, 1.
9. ALDERMAN COMPENSATION – This was brought up at the TAS meeting as an item for discussion. Any increases need to be done prior to the April election and would not go into effect until May of 2023. A brief discussion was held regarding compensation for committee meetings. There have been no increases for elected officials since 2010. Alderman Metz suggested bringing the topic up for discussion at city council.
10. UTV ORDINANCE – Nothing new to report. Alderman Isaacs asked if there was anything that needs to be discussed prior to next spring regarding rates. Chief Murray said that the renewal rate has already been set.
Alderman Metz discussed an issue on 2nd St. regarding long vehicles parking in angled parking. This forces drivers to cross the middle line to get around them. She is also concerned that pedestrians can’t be seen when coming out into the street. Clerk Huber was able to find the ordinance that states that vehicles longer than 14 ft. are not allowed to park in angled parking.
Chief Murray informed the committee that property insurance, which was $122,000 in 2021- 2022, is going up to $133,435 due to the increasing replacement cost of property. The total value of the city’s property is $21 million (buildings, vehicles, etc). Workman’s Comp is also included in this insurance.
Alderman Isaacs presented the budget vrs. actual to date. It has been sent to department heads for review. Any necessary adjustments to the budget should be addressed as early as possible.
11. ADJOURN – Alderman Isaacs motioned to adjourn the Administrative Committee meeting. Seconded by Alderman Metz. Roll call vote: Nehring, AYE; Metz, AYE; Isaacs, AYE. Motion passed: AYE, 3; NAY, 0; ABS, 0.
Alderman Nehring adjourned the meeting at 6:17pm.
https://www.cityofbyron.com/sites/default/files/fileattachments/administrative_committee/meeting/4028/11-02-22_admin_comm_minutes-approved.pdf
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