City of Mount Carroll City Council met Nov. 22.
Here are the minutes provided by the council:
Alderman Nancy Bandemer rang the bell to announce the start of the meeting.
Mayor Carl Bates called the meeting to order at 7:30 p.m.
Roll Call: Mayor Carl Bates, present, Alderman Jeff Elliott, present, Mike Risko, present, Joe Grim, present, Paul Kaczmarski, Present, Doug Bergren present, Nancy Bandemer, present.
Alderman Doug Bergren led the Pledge of Allegiance. Superintendent Bill Zink led the invocation.
Alderman Frim moved and Alderman Bandemer seconded to approve the minutes of the November 8, 2022, Regular Council meeting as presented. Roll call vote: Alderman Kaczmarski, present, Risko, yes, Elliott, yes, Grim, yes, Bergren, yes, Bandemer, yes. Vote: 6 yeses and 0 nos. Motion carried.
Alderman Kaczmarski moved and Alderman Risko seconded to authorize the payments of accounts payable date of November 22, 2022, 40 claims for $105,094.04 as Recommended by the Finance Committee. Roll call vote: Alderman Kaczmarski, yes, Risko, yes, Elliott, yes, Grim, yes, Bergren, yes, Bandemer, yes. Vote: 6 yeses, and 0 nos. Motion carried.
Mayor Bates reported the bank account balances were totaling $12,438,818.01 as of today.
Water
Under Committees, the Water/Sewer Committee Superintendent Zink reported Visu-Sewer completed lining all 4 Sewer Lines and everything looks good. They did find that they had to replace a laturual on Sunny Street due to some Tree Roots, which is becoming an issue in several areas. On Argyll Lane there is a low spot sewer and there is a Tree right on top of it, that will have to be removed and fixed next spring. He also askd if he could order the Water Meters for the Davis Center? I am unsure as to how long it will take to get them and the cost could be from $2,000.00 to $4,000.00 and who pays for it? Mayor Bates said yes order them and we will take that out of Davis
Trust Account. Superintendent Zink also said that the Water Loop on East Street will cost from $85,000.00 to $100,000.00 for the Budget this spring. We replaced the fire hydrant at Madison and State Road.
Finance
Mayor Bates requested to pull the MSA Invoice for the Library Design; I am not happy with the design and will discuss this with Jared from MSA. Mayor Bates also requested that the Brown Supply Invoice for the Fire Hydrants be deducted from ARPA Funds instead of the Water Fund. Alderman Grim made a motion to Amend the Payables to remove the MSA Invoice for $3,340.00 and to take the Fire Hydrant cost for $9,600.00 out of ARPA Funds and not the Water Fund, Motion was seconded by Alderman Elliott, motion passed unanimously. Recommendation made to approve to pay 40 claims totaling $105,094.04.
Alderman Kaczmarksi made the recommendation to approve Holiday Bonuses be raised to $150.00 for full time employess and $75.00 for part time employess. We have paid $100.00 for years and I believe we should raise it with taxes taken out and not calculated to receive the acutal $150.00, trying to figure out the total to be the exact amount is too timely.
Public Hearing to close out the Sidewalk Project 7:15 p.m.
Courtney Warren from CFPS read the declaration and asked if anyone had any questions or comments. No questions or Comments, Public Hearing was closed 7:21 p.m.
OLD BUSINESS
1. Discussion and Possible Action to Approve Ordinance 2022-11-01, An Ordinance of the City of Mount Carroll, Carroll County, Illinois, Approving Reimbursement for Business District Project Costs Mayor Bates said that after talking to Clerk Dauphin we do not have an application from Jay Upman and that he still had some questions with the wording and was unable to reach TIF Attorney Kathy Orr. No Action taken
2. Discussion and Possible Action to Approve Change Order #1 for Phase 1 Water Main Looping Project: Alderman Grim made the motion to approve Change Order #1 for Phase 1 Water Main Looping Project and Alderman Bandemer seconded. Roll call vote: Alderman Kaczmarski, yes, Risko, yes, Elliott, yes, Grim, yes, Bergren, yes, Bandemer, yes. Vote: 6 yeses, and 0 nos. Motion carried.
3. Discussion and Possible Action to Approve Pay Application #5 for Phase 1 Water Main Looping Project. Fischer Excavating $138,034.50 and CFPS $9,750.00 total amount $143,784.50: Alderman Grim made the Motion to approve Pay Application #5 and Alderman Elliott seconded. Roll call vote:
Alderman Kaczmarski, yes, Risko, yes, Elliott, yes, Grim, yes, Bergren, yes, Bandemer, yes. Vote: 6 yeses, and 0 nos. Motion carried.
4. Mayor Bates's Presentation Veto Regarding the Employee COLA Increase of 8.7%
NEW BUSINESS
1. Economic Growth Shimer Square Update: Brian Hollenback spoke to the Council on all the activity that will be starting on Phase 1-A this winter and this spring with warmer weather, they will be starting on remodeling the apartments and could have up to 75 workers present on Campus. They received $800,000.00 Grant from the US Department of Health & Human Services for a Daycare Facility and will starting the market study soon to determine what the needs are for the Community. He reviewed the Progress, Investments and the Regional Growth. He asked that if anyone call on questions please direct him or her to their website.
2. Consideration and Approval of Employee COLA Increase: Alderman Kaczmarski asked that we respect that the City Employees agreed as a group to suggest the 5% COLA Increase and Thank You to all of them for coming together to make that decision. Alderman Grim made the motion to approve Employee COLA Increase of 5% and Alderman Bandemer seconded; Roll call vote: Alderman Kaczmarski, yes, Risko, yes, Elliott, yes, Grim, yes, Bergren, yes, Bandemer, yes. Vote: 6 yeses, and 0 noes. Motion carried.
3. Discussion and Possible Action to Approve Ordinance No. 2022-11-02, An Ordinance Levying Taxes for all Corporate Purposes for the City of Mount Carroll, Carroll County, Illinois, for the Fiscal Year Beginning May 1, 2022 and Ending April 30, 2023 Alderman Grim made a motion to approve Tax Levy Ordinance No. 2022-11-02 and Alderman Kaczmarski seconded. Roll call vote: Alderman Kaczmarski, yes, Risko, yes, Elliott, yes, Grim, yes, Bergren, yes, Bandemer, yes. Vote: 6 yeses, and 0 noes. Motion carried.
4. Discussion and Possible Action to Approve a Raffle License for the Mt. Chamber of Commerce: Alderman Kaczmarski made a motion to approve the Raffle License and Alderman Risko seconded. Roll call vote: Alderman Kaczmarski, yes, Risko, yes, Elliott, abstain, Grim, yes, Bergren, yes, Bandemer, yes. Vote: 5 yeses, 1 abstain and 0 noes. Motion carried.
5. Discussion and Possible Action for Roof Placement Quote for the Kraft Building form Freeport Industrial Roofing: Mayor Bates reported that he spoke with Paul today and what they fixed should hold until Spring, when we are able to put the cost of $50,000.00 in the budget.
6. Discussion and Possible Action to Approve Mayor Bates to attend the Regional Economic Development Summit on December 9, 2022 at the cost of $30.00: Alderman Elliott made a motion to approve Mayor Bates to attend the Summit at the cost of $30.00 and Alderman Grim seconded. Roll call vote: Alderman Kaczmarski, yes, Risko, yes, Elliott, yes, Grim, yes, Bergren, yes, Bandemer, yes. Vote: 6 yeses, and 0 noes. Motion carried.
7. Discussion and Possilbe Action on the December 27, 2022 Council Meeting: Mayor Bates asked the Council to cancel the meeting due to the holiday and allow City Clerk Dauphin, Treasurer Amy Schneider and himself to approve the payables. Alderman Grim made the motion to approve and Alderman Bandemer seconded. Roll call vote: Alderman Kaczmarski, yes, Risko, yes, Elliott, yes, Grim, yes, Bergren, yes, Bandemer, yes. Vote: 6 yeses, and 0 noes. Motion carried.
8. Discussion and Possible Action to Approve Change Order from Russell Construction for EV Charger and Electrical Service Upgrade: Alderman Grim made the motion to approve the Change Order and Alderman Risko seconded. Roll call vote: Alderman Kaczmarski, yes, Risko, yes, Elliott, yes, Grim, yes, Bergren, yes, Bandemer, yes. Vote: 6 yeses, and 0 noes. Motion carried.
9. Planning Commission Meeting Update Regarding Special Use Permit: Mayor Bates reported that the Planning Commission decided to wait on their decision and will make their decsion on January 12, 2023 at 6:30 p.m.
General Audience
Alderman Grim reported that the Street Department will begin framing the Ice Rink and have a new liner coming in next week for it and yes it is white this year.
Mayor Bates reported that he spoke with Russell Construction and the Technology Bid for Cameras and Wiring was $53,000.00 and that Sand Prarie will be charging us $18,000.00 to lay the fiber from the road to the building. He plans to discuss that cost further with Sand Prarie.
Correspondence
1. Moring Disposal Reported 16,140 lbs of recycling for October
2. Davis Community Center Email about the Foundation Slab Warranty
Adjournment: Alderman Grim made the motion to adjourn at 8:29 p.m. and Alderman Bandemer seconded. Roll call vote: Alderman Kaczmarski, yes, Risko, yes, Elliott, yes, Grim, yes, Bergren, yes, Bandemer, yes. Vote: 6 yeses, and 0 noes. Motion carried.
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