City of Mount Carroll City Council met Jan. 24.
Here are the minutes provided by the council:
Alderman Paul Kaczmarski rang the bell to announce the start of the meeting.
Mayor Carl Bates called the meeting to order at 7:30 p.m.
Roll Call: Mayor Carl Bates, present, Alderman Jeff Elliott, absent, Mike Risko, absent, Joe Grim, present, Paul Kaczmarski, Present, Doug Bergren present, Nancy Bandemer, present.
Alderman Nancy Bandemer led the Pledge of Allegiance.
Superintendent Bill Zink led the invocation.
Alderman Grim moved and Alderman Bandemer seconded to approve the amended minutes showing Alderman Bandemer abstaining on New Business Item Number 3 of the January 10, 2023, Regular Council meeting. Roll call vote: Alderman Kaczmarski, present, Risko, absent, Elliott, absent, Grim, yes, Bergren, yes, Bandemer, yes. Vote: 4 yeses, 2 absent and 0 nos. Motion carried.
Alderman Kaczmarski moved and Alderman Grim seconded to authorize the payments of accounts payable date of January 24, 2023, 34 claims for $106,710.43 as Recommended by the Finance Committee. Roll call vote: Alderman Kaczmarski, yes, Risko, absent, Elliott, absent, Grim, yes, Bergren, NO, Bandemer, yes. Vote: 3 yeses, 2 absent and 1 nos. Motion carried.
Mayor Bates reported the bank account balances were totaling $11,978,497.93 as of today.
Water
Under Committees, the Water/Sewer Committee Superintendent Zink reported they have had several water leaks this winter already. The Bid Opening for the Waterlooping will on February 17, 2023 10:00 am at City Hall. Reminded the Council we need to figure out the Salt Shed issue, he had an inspection and was worried about them seeing the salt shed, this needs removed by 2024. Mayor Bates said Superintendent Dauphin knows the situatation and is working on possibly sharing with the County or the Township. Zink spoke with Jill Pepin from CFPS about getting a Grant for Water Tower
(East Street) Loop Project and the only way to get a Grant would be to add it to another project. Zink would like to get this project done before we need to attach the Shimer Square apartments to the line. For the City doing the work the cost would be $70,000-$80,000.00. Mayor Bates said it has to be done so add it to the budget. Fehr Grahm is working on getting the proper permits for the project. IDOT will be repaving Clay Street and we will need to replace 6 fire hydrants and add the Fire Department onto the Main. Alderman Bandemer asked how do you have on hand? Zink responded saying he has 6.
A. Debt Service Fees at Shimer Square
Mayor Bates requested to table this item until he meets with Economic Growth on January 31, 2023 to discuss this matter further and then I will bring the information back to the Council. Mayor Bates asked Alderman Grim to attend the meeting also.
Mayor Bates asked Zink how the LED Line Survey was going. Zink said they are working on it and that he does not have to be done until 2024. Mayor said yes I know but the year will go by quickly.
Finance
Recommendation made to approve to pay claims totaling $105,094.04.
Skating Rink
Alderman Grim reported the Street Department worked on fixing the wrips in the liner and refilled
today and will check with Superintendent Dauphin to see how it went. Lion's Club is hoping to hold
their annual skating event this coming weekend. Grim also thanked the Street Department for all the work they have done for the ice rink, including building a ramp to make it easier to get on and off the ice.
OLD BUSINESS
NONE
NEW BUSINESS
1. Discussion and Approval for IEPA Loan Request #6 to MSA for $7,472.82: Mayor Bate explained that this invoice is for the Waterlooping Project Phase 1 in November and was accidently left out when doing the final payments. Alderman Kaczmarski made a motion to approve Loan Request #6 and Alderman Bandemer seconded. Roll call vote: Alderman Kaczmarski, present, Risko, absent, Elliott, absent, Grim, yes, Bergren, yes, Bandemer, yes. Vote: 4 yeses, 2 absent and 0 nos. Motion carried.
2. Discussion of Agreement with IDOT to pay 50% of the Curb Stop in front of the Post Office, Estimated cost of $1,500.00: Alderman Grim made a motion to radify the approval of the Mayor signing the agreement with IDOT and Alderman Bandemer seconded. Roll call vote: Alderman
Kaczmarski, present, Risko, absent, Elliott, absent, Grim, yes, Bergren, yes, Bandemer, yes. Vote: 4 yeses, 2 absent and 0 nos. Motion carried.
3. Discussion and Possible Action to Approve Ordinance No. 2023-01-01, An Ordinance Approving the Final of Subdivision for Shimer Square Plat 3 and Designating Zoning: Alderman Grim made a motion to approve Ordinance No. 2023-01-01 and Alderman Bandemer seconded. Roll call vote: Alderman Kaczmarski, present, Risko, absent, Elliott, absent, Grim, yes, Bergren, yes, Bandemer, yes. Vote: 4 yeses, 2 absent and 0 nos. Motion carried.
4. Discussion and Possible Action to Increase the Videogaming Machine License Fee: Council discussed the need to raise the amount, but what amount is fair? City Attorney Zollinger said he had several municipalities tier the increase over a few years. After small discussion it was recommended to have Attorney Zollinger prepare on Ordinance raising it to $50.00 this year, then 75.00 and then to $100.00 in a three year period.
5. Discussion and Possible Approval for Resolution R5-2023, Resolution Authorizing Transfer of Funds from the Debt Service Fund to the General Fund for repayment of the purchase of land at 315 E. Seminary Street and Property Taxes for $55,826.36: Alderman Grim made a motion to approve Resolution R5-2023 Transfer for $55,826.36 and Alderman Bandemer seconded. Roll call vote: Alderman Kaczmarski, present, Risko, absent, Elliott, absent, Grim, yes, Bergren, yes, Bandemer, yes. Vote: 4 yeses, 2 absent and 0 nos. Motion carried.
6. Discussion and Possible Action to Approve to update the Welcome sign and lights: Alderman Grim made a motion to approve for Len Anderson to have the sign updated for $300.00 and to get a quote from Herrell Electric update the lights, Alderman Bandemer seconded. Roll call vote: Alderman Kaczmarski, present, Risko, absent, Elliott, absent, Grim, yes, Bergren, yes, Bandemer, yes. Vote: 4 yeses, 2 absent and 0 nos. Motion carried.
7. Discussion and Possible Action to Approve the bid with Rock River Services for the Davis Community Center Audio/Video Security for $53,714.00: Alderman Grim made the motion to accept the bid from Rock River Services for $53,714.00 and Alderman Kaczmarski seconded. Roll call vote: Alderman Kaczmarski, present, Risko, absent, Elliott, absent, Grim, yes, Bergren, yes, Bandemer, yes. Vote: 4 yeses, 2 absent and 0 nos. Motion carried.
General Audience
Attorney Zollinger spoke to the Council that in reading the Audit that he received tonight he wanted to go make the Council aware City of Mt. Carroll is subject to a debt limitation of 8.625% of its assessed valuation of $14,731,588. As of April 30, 2022, the City had $1,261,043.00 of remaining legal debt margin. Attorney Zollinger also said that the other issue all small municipalities have is adequate segregation of duties, with only having 2 in the office. Mayor Bates asked Clerk Dauphin to set up with Matt from WIPFLI to attend the next Council Meeting to speak about the Audit.
1. NWILED Lunch & Learn February 2, 2023
2. Thank You from Great River Outreach
3. Moring Disposal report of recycling 18,320 pounds picked up for December
Correspondence
Adjournment: Alderman Grim made the motion to adjourn at 7:59 p.m. and Alderman Bandemer seconded. Roll call vote: Alderman Kaczmarski, yes, Risko, absent, Elliott, absent, Grim, yes, Bergren, yes, Bandemer, yes. Vote: 4 yeses, 2 absent and 0 noes. Motion carried.
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