City of Byron Community Services Committee met Feb. 1.
Here are the minutes provided by the committee:
Alderman Fulrath called the meeting to order at 5:34 pm.
1. ROLL CALL:
MEMBERS PRESENT: Alderman Zeke Hobbie, Chairman Alderman Mittzi Fulrath, Alderman Emily Gerdes, Alderman Mike Gyorkos
MEMBERS ABSENT: None
OTHERS PRESENT: Mayor John Rickard, Engineer Jason Stoll, Director Aaron Vincer, Attorney Aaron Szeto
2. APPROVAL OF AGENDA – FEBRUARY 1, 2023 – Alderman Fulrath asked to make the following amendments to the order of the agenda: Move Sam’s Drive In Liquor License/Video Gaming from #12 to #5; move 2023 Streets Program from #10 to #6, and move TARP Grant-Colfax St. from #9 to #7. All other agenda items will move down. Alderman Gerdes motioned to approve, as amended, the February 1, 2023, Community Services Committee meeting agenda. Seconded by Alderman Gyorkos. Roll call vote: Gerdes, AYE; Gyorkos, AYE; Hobbie, AYE; Fulrath, AYE. Motion passed: AYE, 4; NAY, 0; ABS, 0.
3. PUBLIC COMMENT – None
4. APPROVAL OF MINUTES – JANUARY 4, 2023 REGULAR MEETING –Alderman Gerdes motioned to approve, as presented, the January 4, 2023, Community Services Committee meeting minutes. Seconded by Alderman Gyorkos. Roll call vote: Gyorkos, AYE; Hobbie, AYE; Fulrath, AYE; Gerdes, AYE. Motion passed: AYE, 4; NAY, 0; ABS, 0.
5. SAM’S DRIVE IN LIQUOR LICENSE/VIDEO GAMING – Shirlee Aldrich, owner of Sam’s Drive In, stated that she is exploring options to increase cash flow. One of those options is to offer video gaming which would require a liquor license. She plans to repair the parking lot and improve the outdoor seating area, operating the business out of the two windows (similar to a food truck). The dining room would then house the machines. She has not applied for the liquor license yet. Alderman Hobbie stated that we recently denied an applicant for video gaming. Alderman Gerdes pointed out that that was a new business and this is a business already established. Ms. Aldrich added that it is difficult to retain employees, and the new plan would allow her to downsize staff. She also runs the concessions at the dragway. Chief Murray stated that she is an adequate distance from the nearest church and school. Alderman Fulrath tabled the discussion and hoped to receive feedback from the rest of the council. Ms. Aldrich will present more detailed plans at the next committee meeting.
6. 2023 STREETS PROGRAM – Engineer Stoll discussed the six-year plan for streets, even though the plan will likely be adjusted from year to year. The plan budgets approximately $500,000 for streets per year. For the 2023 streets program, the following is recommended:
The TARP grant project on Colfax and Tower Rd., maintenance on Short Lane and Glacier Drive in Fawn Ridge, N. Fox Run Lane, N. Mineral St., Perene, Maple St., Merchant St. (Merchant St. work was bid and approved last year, but could not be completed due to weather), Allison Circle and Luther Dr. The anticipated costs total $856,676. Engineer Stoll listed the funding sources as the TARP Grant ($221,000), sales tax revenue ($400,000) and half of the GO Bonds ($175,000). Two other options were presented. Option 2 removes Luther Dr. and Allison Circle ($810,833) and Option 3 removes Perene and Maple ($764,990). Engineer Stoll suggested bidding the Option 1 package and changing it if necessary after the bid pricing comes back. Alderman Hobbie motioned to recommend council approval on bidding 2023 Streets option 1. Motion seconded by Alderman Gerdes. Roll call vote: Hobbie, AYE; Fulrath, AYE; Gerdes, AYE; Gyorkos, AYE. Motion passed: AYE, 4; NAY, 0; ABS, 0.
7. TARP GRANT-COLFAX ST. PROJECT – AWARD BID – Engineer Stoll reported that three bids were received for the TARP grant project. The engineer’s estimate was $627,481.70. The low bid was Martin & Co. with a bid of $442,424.87. Alderman Gyorkos motioned to recommend council approval on awarding the TARP grant project to Martin & Co. with a bid of $442,424.87 Motion seconded by Alderman Hobbie. Roll call vote: Fulrath, AYE; Gerdes, AYE; Gyorkos, AYE; Hobbie, AYE. Motion passed: AYE, 4; NAY, 0; ABS, 0.
8. PUBLIC WORKS BUILDING UPDATE – Director Vincer stated that they executed the contract with CORD/Larson & Darby today. Preliminary design work should begin in the next week.
9. FOREST PRESERVE AGREEMENT – Director Vincer stated that the Forest Preserve Board is reviewing the agreement and will discuss at the February board meeting.
10. CONSTELLATION SEWER LINE EXTENSION – Engineer Stoll has been in touch with the project manager at Constellation. Cost estimates are above what they (Constellation) had originally projected. They are discussing how to proceed.
11. WASTEWATER TREATMENT PLANT – Director Vincer will meet with Matt Johnson to begin high level design discussions.
12. WATER/SEWER RATE REVIEW – No update.
13. COMPREHENSIVE PLAN – No update.
14. PUBLIC WORKS UPDATE – Director Vincer thanked the city for sending flowers to the funeral of Al Klapp, a former city employee.
15. ADJOURN – Alderman Gerdes motioned to adjourn the Community Services Committee meeting. Seconded by Alderman Hobbie. Roll call vote: Gerdes, AYE; Gyorkos, AYE; Hobbie, AYE; Fulrath, AYE. Motion passed: AYE, 4; NAY, 0; ABS, 0. Alderman Fulrath adjourned the meeting at 6:14 pm. The next regular Community Services meeting is March 1, 2023, at 5:30pm.
https://www.cityofbyron.com/sites/default/files/fileattachments/community_services_committee/meeting/4098/02-01-23_csc_minutes-approved.pdf
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