City of Mount Carroll City Council met March 28.
Here are the minutes provided by the council:
Alderman Risko rang the bell to announce the start of the meeting.
Mayor Carl Bates called the meeting to order at 7:30 p.m.
Roll Call: Mayor Carl Bates, present, Alderman Jeff Elliott, present, Mike Risko, present, Joe Grim, present, Paul Kaczmarski, Present, Doug Bergren absent, Nancy Bandemer, present.
Alderman Joe Grim led the Pledge of Allegiance.
Superintendent Bill Zink led the invocation.
Alderman Elliott moved and Alderman Bandemer seconded to approve the minutes of the March 14, 2023, Regular Council meeting. Roll call vote: Alderman Kaczmarski, present, Risko, present, Elliott, yes, Grim, yes, Bergren, yes, Bandemer, yes. Vote: 5 yeses, 1 absent and 0 nos. Motion carried.
Alderman Kaczmarski moved and Alderman Grim seconded to authorize the payments of accounts payable date of March 28, 2023, 21 claims for $58,183.55 as Recommended by the Finance Committee. Roll call vote: Alderman Kaczmarski, yes, Risko, yes, Elliott, yes, Grim, yes, Bergren, absent, Bandemer, yes. Vote: 5 yeses, 1 absent and 0 nos. Motion carried.
Mayor Bates reported the bank account balances were totaling $10,297,919.65 as of today.
Water
Under Committees, the Water/Sewer Committee Superintendent Zink reported the Lift Station Pump had a piece of PVC pipe go through and damaged the pump. To repair the pump costs $6,400.00 with 6 weeks out for parts, a new one was $9,500.00 and was available right away. We have turned this into Insurance with a $500.00 deductible. When the parts come in to repair the old pump they have a school that teaches how to repair it, he is sending Jonathan and Alex with the parts to get it fxed. We will digging out to the pool valve so that we can a nut back on that fell off during closing pool. Will be working Argyle Drive sewer lining since trees roots are growing into the pipes. Once the weather gets nice we will be installing more fire hydrants. Hydrant Flushing will be the week of May 8th. Zink asked Clerk Dauphin to publish the notice 2 weeks in advance. Still working on the Lead Report and spreadsheet.
Finance
Recommendation made to approve to pay 21 claims totaling $27,783.82.
A. Brandon Ballard of the Mayfest Committee gave an update on the festivites and requested for a donation from the City. Mayor said I know we donated $8,000.00 last year to make up for the year of Covid, I was thinking more on the grounds of $6.000.00. We will put it on the Agenda for next meeting and discuss it.
B. Approve General Admin, Community House, BDD, Audit, Insurance, Motor Fuel Tax, IMRF, Band, Brick Street, Building and TIF Fund Budgets
General Admin total revenues: $869,055.00 with total disbursements: $222,900.00. Community House total disbursements $8,400.00. BDD Fund total Revenue: $99,900.00 with total disbursements: $100,000.00. Audit Fund revenues: $25,040.00 with total disbursements: $25,000.00. Insurance Fund revenues: $49,375.00 with total disbursements: $57,500.00. Motor Fuel Tax revenues: $70,300.00 with total disbursements: $138,500.00. IMRF Fund revenues: $106,380.00 with total disbursements: $75,000.00. Band Fund total revenues: $6,150.00 with total disbursements: $6,050.00. Brick Street Fund total revenues: $210.00 with total disbursements: $2,100.00. Building Fund total revenues: $16,230.00 with total disbursements: $15,000.00. TIF Fund total revenues: $90,000.00 with total disbursements: $95,089.00. Recommendation was made to approve all budgets as presented.
OLD BUSINESS
1. Matt Pivit from Republic Services to speak about Garbage Contract: Matt introduced himself to the Council and asked that they take a longer look at the 5 year contract that was presented. He said with the transition happening at the same time as the contract renewal they do not have enough data intergrated to make a sound contract. With the rates presented for 5 years is what is what the local towns have in place and he can not say what will happen in the next year with fuel, truck repairs all on the rise, this contract is the same 2.5% raise every year. Mayor Bates asked that the Garbage Committee take a longer look at the 5 year contract and we will revisit the contract at the next Council Meeting.
2. Discussion and Possible Action for the Mayor to approve the Proclamation for May as Motorcycle Awareness Month: Alderman Grim made a motion to approve the Proclamation and Alderman Kaczmarski seconded. Roll call vote: Alderman Kaczmarski, yes, Risko, yes, Elliott, yes, Grim, yes, Bergren, absent, Bandemer, yes. Vote: 5 yeses, 1 absent and 1 nos. Motion carried.
NEW BUSINESS
1. Discussion and Approval of Notice of Intent to Award Martin & Company Excavating in the amount of $497,334.02 for the Water Main Looping Poject Phase 2: Alderman Elliott made a motion to approve and Alderman Kacmarski seconded. Mayor asked for discussion. Alderman Grim said that the bids were considerably higher than the Engineer Estimates; could the engineering company respond as to why that is? Jared from MSA said he had a gut feeling they would come in higher, these estimates were from last year. I feel the City is at a Risk Reward, you can award what you know you’re getting or roll the dice and see where they come in at. I know Fischer Excavating had an error on their bid and would rebid if that is what the city chooses to do. Martin made the comment that they would not rebid. Mayor spoke about the increase this will be to the Debt Service accepting a bid over budget. Alderman Risko said he did not want to jepordize losing the grant, we have the bids we should we accept what we have and get the ball rolling on this project. Alderman Kaczmarksi said he has spoken to all involved in the project and everyone was satisfied with Martin’s bid and now we have to worry about other companies not rebidding, I say we move forward with the current bids. Alderman Bandemer asked why Martin said they would not rebid? Jared said it sounded like a matter of principal. In their opinion those were the prices & if you go out for rebid and depending how you reject the bids, they think your trying to get another contractor. Roll call vote: Alderman Kaczmarski, yes, Risko, yes, Elliott, yes, Grim, NO, Bergren, absent, Bandemer, yes. Vote: 4 yeses, 1 absent and 1 no. Motion carried.
2. Discussion and Possible Action for United Healthcare Renewal: Alderman Grim made a motion to approve the Annual Renewal of a 5% increase and Alderman Kaczmarski seconded. Roll call vote: Alderman Kaczmarski, yes, Risko, yes, Elliott, yes, Grim, yes, Bergren, absent, Bandemer, yes. Vote: 5 yeses, 1 absent and 0 nos. Motion carried.
3. Discussion of Junes Country Auto Group Redevelopment Agreement Payment: Mayor said the payment went down from $38,853.08 to $20,699.35. We will put this in the bills to be paid at next Council Meeting.
4. Discussion and Approval for Mt. Carroll Lions Club Roadblock Permit: Alderman Riskor made a motion to approve the Roadblock Permit and Alderman Bandemer seconded. Roll call vote: Alderman Kaczmarski, yes, Risko, yes, Elliott, abstain, Grim, yes, Bergren, absent, Bandemer, yes. Vote: 4 yeses, 1 abstain, 1 absent and 0 nos. Motion carried.
5. MSA Updates: Jared Fluhr went over the hand out of updates involving the Water Main Phases 1,2 & 3. Fischer Excavating indicated the gate planned to be installed this week. Phase 2 bid opening and accepting the bid from Martin & Company Excavating at $497,334.02. Phase 3 will be reviewing the plans that 90% done with the city in the 2 weeks. Congratulated the City on receiving the OSLAD Grant for Park Improvements. Mr. Fluhr also announced that MSA is relaunching their monthly newsletter in a improved digital format.
6. Discussion and Possible Action to Approve Ordinance 2023-03-04, Ordinance Amending Title 10, Chapters 1 & 2 to Modify the Connection Fee, Provide for Turn-on/Turn-Off Fees, Cost Associated with Meter Repair or Replacement, Frozen Water Policy, Rate Modification for Pool Usage and Use fo the Sewer Camera Inspection Equipment: Alderman Elliott made a motion to approve Ordinance No. 2023-03-04 and Alderman Risko seconded. Roll call vote: Alderman Kaczmarski, yes, Risko, yes, Elliott, yes, Grim, yes, Bergren, absent, Bandemer, yes. Vote: 5 yeses, 1 absent and 0 nos. Motion carried.
General Audience
Len Anderson gave an update on the Stonehouse Outhouse Project Donations. City Clerk Dauphin asked Alderman Grim if they could have the Port-a-potty moved from the Ice Rink to the Stonehouse for the kids coming to tour the Stonehouse for a school field trip.
Alderman Risko gave an update from the Prison Communication Relations Program meeting. Reporting that they are going to have only low level inmates, staff will be going from 550 to 250 with staff being reassigned not let go. Offering inmates to do Community Service in surrounding towns. Arbor Day will be April 28, 2023. We will be planting a tree by the new park bathrooms and a ribbon cutting.
Correspondence
1. Annual Meeting of the TIF Joint Review Board on April 13, 2023 at 4:00 p.m.
Adjournment: Alderman Grim made the motion to adjourn at 8:13 p.m. and Alderman Bandemer seconded. Roll call vote: Alderman Kaczmarski, yes, Risko, yes, Elliott, yes, Grim, yes, Bergren, absent, Bandemer, yes. Vote: 5 yeses, 1 absent and 0 noes. Motion carried.
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