NW Illinois News

City of Dixon City Council met May 6.

Here are the minutes provided by the council:

CALL TO ORDER

The meeting was called to order by Mayor Hughes at 5:30pm.

ROLL CALL

Councilman Venier, Bishop, Considine, Oros and Mayor Hughes answered roll call. Absent: None.

PLEDGE OF ALLEGIANCE/INVOCATION

The Pledge of Allegiance was cited. Invocation was given by Councilman Venier.

PUBLIC HEARING

Mayor Hughes opened the Public Hearing at 5:31pm.

Matt Hansen of Willett Hofmann and Associates presented on the Illinois Environmental Protection Agency Water Pollution Control Revolving Fund Loan Program with respect to Unsewered Community Sanitary Sewer Improvements. His presentation consisted of the Purpose of the Public Hearing, Project Location, Project Needs for Reynoldswood Road Area, Project Need for Palmyra Road/Wildcat Road Area, Project Scope, Project Cost, Project Financing, Monthly Wastewater Charge, and Environmental Impacts. Discussion ensued with the Council. Public Comments: None.

Mayor Hughes closed the Public Hearing at 5:47pm

PROCLAMATION

MOTORCYCLE AWARENESS MONTH

Mayor spoke about Motorcycle Awareness Month, read the Proclamation, and Proclaimed May 2024 as Motorcycle Safety and Awareness Month.

WORK SESSION

Scott Fatizzi from Between Beats Inc/Stage Left requested a change of their donation request. They have since the presentation purchased a new building and will be postponing their upcoming season, and would like the funds to be used for offsetting operating costs while they do some renovations of the new building. Discussion ensued.

VISITOR/PUBLIC COMMENT

None

APPROVAL OF MINUTES

Councilman Bishop moved that the minutes of the Regular Session Council Meeting of Monday, April 15, 2024; be accepted and placed on file. Seconded by Councilman Venier. Voting Yea: Councilman Venier, Bishop, Considine, Oros and Mayor Hughes. Voting Nay: None. Motion Carried

APPROVAL OF TOTAL LABOR AND OUTSIDE CLAIMS

Councilman Oros moved that the Total Labor and Outside Claims in the amount of $1,176,701.78 be approved and ordered paid. Seconded by Councilman Considine. Mayor gave a quick summary of large expenses. Voting Yea: Councilman Venier, Bishop, Considine, Oros and Mayor Hughes. Voting Nay: None. Motion Carried

DEPARTMENT REPORTS

None

CITY MANAGER REPORT

City Manager Langloss – Recognized administrative assistant support staff at City Hall and Public Safety for Administrative Professionals Day. NIMEC Municipal Aggregation contract will be coming up, there will be an approval for him sign the contract at the next meeting. Large scale grant opportunities: $8 million grant for flooding issues of Fargo Creek retention pond, $31 million partnership with IDOT for revamping South Galena Avenue and Bloody Gulch Road, the match for the City will be $3.7milion. Thanked the community for filling out the survey. FY2025 budget books are on our website.

COUNCIL REPORTS

Mayor Hughes – Added additional comments regarding the proclamation both vehicle drivers and motorcycle drivers need to be aware. Lee County Zoning notified him of a special use on Red Brick Road which is 1.4 miles from City boundary, not in contact with perceived development area. Economic development week, thanked all that have been doing work from City staff, grant writer, attorney, engineers, developers, and chamber for how much they have done.

Councilman Bishop – Seconded Mayor’s remarks.

Councilman Considine – Reminder that there is a grass ordinance in the City to not blow grass out into the streets, motorcycles slip, and need more enforcement. Agreed with thanking everyone who helped with economic development.

Councilman Oros – Social media communication and messages asking about docks above the dam and exploring concepts on how that would work, options, discussion ensued. Attended the Fleetwood Mac tribute concert, sold out show, it was a great event. Shout out to the acts and shows, congratulations.

Councilman Venier – Over 700 people attended the Big Love concert, almost half of the people were from out of town. May 4 was a Star Wars show over 200 people attended. Rock River Madness this past weekend had a good turnout, half were from out of town. Dixon Riders Club, Dixon Chamber Mainstreet and Dixon Park District, thanks to all. Motorcycle awareness agree with everything said especially the grass blown in streets, please don’t mow into the street.

ORD# 3394 – AMENDING THE LIQUOR CODE IN CONNECTION WITH THE COUNTRY CONCERT PURSUANT TO THE REQUEST OF DIXON CHAMBER OF COMMERCE AND MAIN STREET, INC.

Councilman Considine moved to approve the ordinance amending the liquor code in connection with the Country Concert pursuant the request from Dixon Chamber of Commerce & Main Street. Seconded by Councilman Venier. Mayor Hughes explained the request, discussion ensued. Voting Yea: Councilman Venier, Bishop, Considine, Oros and Mayor Hughes. Voting Nay: None. Motion Carried

ORD# 3395 – AMENDING THE LIQUOR CODE IN CONNECTION WITH THE DIXON CITY MARKET PURSUANT TO THE REQUEST OF DIXON CHAMBER OF COMMERCE AND MAIN STREET, INC.

Councilman Venier moved to approve the ordinance amending the liquor code in connection with the Dixon City Market 2024, pursuant the request from Dixon Chamber of Commerce & Main Street, Inc. Seconded by Councilman Considine. Mayor Hughes explained the request,

discussion ensued. Voting Yea: Councilman Venier, Bishop, Considine, Oros and Mayor Hughes. Voting Nay: None. Motion Carried

ORD# 3396 – AMENDING THE LIQUOR CODE IN CONNECTION WITH THE BLOOMIN’ ON THE ROCK PURSUANT TO THE REQUEST OF ROCK RIVER GARDEN CLUB

Councilman Bishop moved to approve the ordinance amending the liquor code in connection with the Bloomin’ on the Rock 2024, pursuant the request from Rock River Garden Club. Seconded by Councilman Venier. Mayor Hughes explained the request, discussion ensued. Voting Yea: Councilman Venier, Bishop, Considine, Oros and Mayor Hughes. Voting Nay: None. Motion Carried

ORD# 3397 – AMENDING THE LIQUOR CODE IN CONNECTION WITH THE PETUNIA FESTIVAL PURSUANT TO THE REQUEST OF DIXON PETUNIA FESTIVAL CORPORATION.

Councilman Oros moved to approve the ordinance amending the Liquor Code in Connection with the Petunia Festival 2024. Seconded by Councilman Considine. Mayor Hughes explained the request, discussion ensued. Voting Yea: Councilman Venier, Bishop, Considine, Oros and Mayor Hughes. Voting Nay: None. Motion Carried

ORD# 3398 – AMENDING THE DIXON CITY CODE TITLE 1, CHAPTER 6, SECTION 1-6-5 – MANAGER DUTIES

Councilman Oros moved to approve the amending the Dixon City Code Title 1, Chapter 6, Section 1-6-5 – Manager Duties. Seconded by Councilman Considine. Attorney LeSage explained the request. Voting Yea: Councilman Venier, Bishop, Considine, Oros and Mayor Hughes. Voting Nay: None. Motion Carried

RES# 3134-24 – AMENDING 2023-2024 BUDGET

CEMETERY

Councilman Considine moved to approve the FY 2023/2024 budget resolution with respect to the Cemetery Budget. Seconded by Councilman Venier. Public Works Director /Assistant City Manager Heckman explained the request. Voting Yea: Councilman Venier, Bishop, Considine, Oros and Mayor Hughes. Voting Nay: None. Motion Carried

RES# 3135-24 – AMENDING 2023-2024 BUDGET

POLICE

Councilman Venier moved to approve the resolution amending the FY 2023/2024 budget with respect to the Police Department. Seconded by Councilman Bishop. Police Chief Howell explained the request, discussion ensued. Voting Yea: Councilman Venier, Bishop, Considine, Oros and Mayor Hughes. Voting Nay: None. Motion Carried

RES# 3136-24 – AUTHORIZING AN INTER-FUND LOAN FROM THE CAPITAL FUND TO THE RIVERFRONT TIF FUND

Councilman Bishop moved to approve the Interfund Loan of $1,000,000 from the Capital Fund to the Riverfront TIF Fund. Seconded by Councilman Venier. Finance Director Leslie explained the request. Voting Yea: Councilman Venier, Bishop, Considine, Oros and Mayor Hughes. Voting Nay: None. Motion Carried

APPROVAL OF TEMPORARY STREET CLOSURES REQUEST PURSUANT THE REQUEST FROM DIXON CHAMBER OF COMMERCE AND MAIN STREET, INC

Councilman Oros moved to approve the street closure request for 2024 events pursuant the request from Dixon Chamber and Main Street. Seconded by Councilman Venier. Mayor Hughes explained the request. Voting Yea: Councilman Venier, Bishop, Considine, Oros and Mayor Hughes. Voting Nay: None. Motion Carried

APPROVAL OF TEMPORARY STREET CLOSURES REQUEST PURSUANT THE REQUEST FROM DIXON PETUNIA FESTIVAL CORPORATION

Councilman Considine moved to approve the requested road closures requested by the Dixon Petunia Festival Corporation with respect to the 2024 Dixon Petunia Festival Activities. Seconded by Councilman Venier. Mayor Hughes explained the request, discussion ensued. Voting Yea: Councilman Venier, Bishop, Considine, Oros and Mayor Hughes. Voting Nay: None. Motion Carried

APPROVAL OF FINAL PLAT OF COMMUNITY PLAZA SUBDIVISION

Councilman Venier moved to approve the Final Plat of Community Plaza Subdivision. Seconded by Councilman Bishop. Mayor Hughes explained the request. Voting Yea: Councilman Venier, Bishop, Considine, Oros and Mayor Hughes. Voting Nay: None. Motion Carried

APPROVAL OF THE CITY OF DIXON PROCUREMENT POLICY

Councilman Bishop moved to approve the City of Dixon Procurement Policy. Seconded by Councilman Venier. Finance Director Leslie explained the request. Voting Yea: Councilman Venier, Bishop, Considine, Oros and Mayor Hughes. Voting Nay: None. Motion Carried

APPROVAL OF A FUND TRANSFER FROM COMMUNITY DEVELOPMENT FUND BUDGET TO THE ARTS AND CULTURE FUND

Councilman Oros moved to approve the Community Development Fund transfer in the amount of $500,000 to the Art and Culture Fund. Seconded by Councilman Considine. Finance Director Leslie explained the request, discussion ensued. Voting Yea: Councilman Venier, Bishop, Considine, Oros and Mayor Hughes. Voting Nay: None. Motion Carried.

APPROVAL OF A FUND TRANSFER FROM THE GENERAL FUND BUDGET TO MULTIPLE FUNDS

Councilman Considine moved to approve the general fund transfers in the amount of $5,114,798. Seconded by Councilman Bishop. Finance Director Leslie explained the request, discussion ensued. Voting Yea: Councilman Venier, Bishop, Considine, Oros and Mayor Hughes. Voting Nay: None. Motion Carried

APPROVAL OF THE DONATION TO THE SAUK VALLEY COMMUNITY COLLEGE IMPACT PROGRAM

Councilman Venier moved to approve the donation of $25,000 to the Sauk Valley Community College Impact Program. Seconded by Councilman Oros. Finance Director Leslie explained the request, discussion ensued. Voting Yea: Councilman Venier, Bishop, Considine, Oros and Mayor Hughes. Voting Nay: None. Motion Carried

APPROVAL OF THE DONATION TO THE NEXT PICTURE SHOW

Councilman Bishop moved to approve the $25,000 donation to the Next Picture Show which $22,000 is to be used for the roof replacement and moisture damage repairs. Seconded by Councilman Oros. Finance Director Leslie explained the request. Voting Yea: Councilman Venier, Bishop, Considine, Oros and Mayor Hughes. Voting Nay: None. Motion Carried

APPROVAL OF THE DONATION TO THE HISTORIC DIXON THEATRE

No Motion

APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF DIXON AND WILLETT HOFMANN & ASSOCIATES FOR FY24/25 RBI FUNDED STREET RESURFACING PROGRAM

Councilman Oros moved to approve the agreement with Willett Hofmann and Associates for professional services related to the FY24-25 RBI street resurfacing program. Seconded by Councilman Considine. Public Works Director /Assistant City Manager Heckman explained the request, discussion ensued. Voting Yea: Councilman Venier, Bishop, Considine, Oros and Mayor Hughes. Voting Nay: None. Motion Carried

APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF DIXON AND WILLETT HOFMANN & ASSOCIATES FOR FY24/25 GENERAL MAINTENANCE STREET RESURFACING PROGRAM

Councilman Venier moved to approve the agreement with Willett Hofmann and Associates for professional services related to the 24-25 General Maintenance street resurfacing program. Seconded by Councilman Bishop. Public Works Director /Assistant City Manager Heckman explained the request. Voting Yea: Councilman Venier, Bishop, Considine, Oros and Mayor Hughes. Voting Nay: None. Motion Carried

APPROVAL TO AWARD THE BID FOR THE FARGO CREEK MODULAR BLOCK RETAINING WALL

**Stricken**

APPROVAL OF IBEW UNION SIDE LETTER AGREEMENT AMENDMENT

Councilman Bishop moved to approve the approve the IBEW Union Side Letter Agreement Amendment with respect to bargaining member dues from paychecks. Seconded by Councilman Oros. City Manager Langloss explained the request. Voting Yea: Councilman Venier, Bishop, Considine, Oros and Mayor Hughes. Voting Nay: None. Motion Carried

APPROVAL OF AN INDEPENDENT CONTRACTOR AGREEMENT BETWEEN THE CITY OF DIXON AND CJL&M, LLC WITH RESPECT TO WASTEWATER OPERATIONS

Councilman Oros moved to approve the independent contractor agreement between the City of Dixon and CJL&M, LLC with respect to the wastewater department operations. Seconded by Councilman Considine. Wastewater Manager McNitt explained the request, discussion ensued. Voting Yea: Councilman Venier, Bishop, Considine, Oros and Mayor Hughes. Voting Nay: None. Motion Carried

ADJOURMENT

Mayor Hughes asked if there were any more discussion or business, hearing none he declared the meeting adjourned.

The meeting adjourned at 7:02pm.

https://www.dixongov.com/~documents/agendas-docs/city-council-agendas/2024-city-council-agendas/05-20-24-city-council-meeting-agenda/?layout=default