City of Rock Falls Public Works Committee met March 2.
Here is the minutes provided by the Committee:
Members; Also Attended:
Alderman Reitzel - Chairman p; Mayor Wescott
Alderman Kleckler p; Administrator Blackert p
Clerk Arduini p
Alderman Schuneman; Ed Cox p
Ted Padilla p
Larry Spinka p
Brian Frickenstein p
Inspector Searing
I.Call to order - Chairman Reitzel
Discussion- Meeting began at 8: 15 am
Plan of Action- Meeting begins at 8:15 am
2.Audience Requests
Discussion- none
Plan of Action- No action
3.Approve Minutes of the February 2nd, 2017 Public Works - Public Property Meeting
Discussion- Minutes were reviewed by the committee.
Plan of Action- Minutes approved.
4.Engineer's Report - Brian Frickenstein
Discussion- The RB&W District Green Space Project will be starting back up this month. The Army Corps of Engineers will be setting up a site visit concerning East 2nd Street erosion on March 14th or March 17th.
Plan of Action- No action
5.Old Business a.Nicor repairs update
Discussion- No report
Plan of Action- Tabled
b.2017 Road discussion
Discussion- City Administrator Robbin Blackert informed the committee that The City of Dixon may be looking to partner with Rock Falls and Sterling in the purchase of an asphalt machine. Brian Frickenstein mentioned that there is grinding, which would be done by a specialized contractor, contracted hauling of asphalt, testing, and rolling that needs to be done along with blacktop projects. The Cities may need to hire an experienced foreman who knows how to efficiently manage road projects, and scheduling.
The Committee discussed the road list, and using the slag on non-curbed roads as recommended by Adm. Blackert. Alderman Kleckler was not in favor of treating non-curbed roads with slag while other roads are refinished better.
Adm. Blackert explained the one cent budget as laid out so far.
$100,000 sidewalk, curb, mud jacking, ADA
$50,000 crack sealing
$50,000 repayment to Electric for East 2nd St.
$178,000 earmarked for 2018 Buell Road project - 2018
$180,000 Galt Avenue project.
$250,000 Slag and Oil
Mr. Frickenstein informed the committee that the grinding machine would need to be scheduled out ahead of time by the contractor for any overlay work. Adm. Blackert reminded the committee that the Buell road project is scheduled for 2018, because the County will not be doing any slagging or chipping for the City. The County will need the slag road list by May. Mr. Spinka recommended that the second coat of slag be put on west 2nd Street, but said that the striping and light spots on West 2nd street may be fixed with the patcher.
A rough estimate for 13th Avenue would be $260,000 at $20 per sq. yard.
Alderman Klecker would like to overlay 13th Avenue rather than slag any streets this year. Alderman Reitzel recommends that a second slag not be done to west 2 nd Street. Mr. Spinka recommended that Avenue A from Dixon Avenue to 14th Street would be a good project to look at for slag. The committee recommends that 13th Avenue from Route 30 to the substation street have a grind and overlay, the Galt Avenue project be done, and no slag work this year. There was much discussion about adding curb and gutter to streets that are not currently curbed
There was much discussion about the sidewalk repairs in the area around uptown. Alderman Kleckler would like to use TlF money for uptown repairs, and use one cent money for the other areas of town. Adm. Blackert said that the use of TiF funds would have to be addressed in the Finance Committee. The City will explore the possibility of grinding the sidewalk crack along the north side of West 2nd street. Alderman Kleckler suggested cutting out 3 feet in the middle, and replacing that. If the sidewalk does need to be rebuilt, the sidewalk will have to be rebuilt to be ADA accessible for all of the businesses. Alderman Kleckler questioned replacing the curb and sidewalk in an undeveloped area on W. 2nd St. (between 4th and 5th Ave.) if a developer may want to change it later. Adm. Blackert would like to have Murray begin ASAP to have the sidewalk work completed before the sesquicentennial. The Street department will begin marking the sidewalk areas from Dixon Avenue north to the bridge, and west 2nd Street for Murray to repair.
Plan of Action- City Engineer Frickenstein will begin the necessary work for engineering and to prepare the bids for 13th Avenue and Galt Avenue.
The Street department will begin marking areas in the uptown for repairs.
6.New Business: a.Establish a price for 5 acres of land for sale to GVl.
Discussion- Administrator Blackert had Chris King find comparables for the five acres of land south of the Sewer Plant where GVI is planning their new plant. The pricing will need to be at fair market value as to not give an incentive to the project, and make the costs for building higher due to prevailing wage rules. The committee agrees to the recommendation from Mrs. King at $25,000 per acre. Alderman Kleckler would like to see in the agreement that the intent, and a time frame are spelled out in the sales contract. Inspector Searing reminded the committee that the project will need to agree to a payment for the regional storm water system.
Plan of Action- The Committee recommends it to council following any necessary resolutions, and contracts being produced by the City Attorney.
b.Approval and recommendation to City Council for the use of West 2nd Street for Street Dances on May 27th and June 17th.
Discussion- The committee reviewed the letter from Mayor Wescott concerning allowing street dances to be held on west 2nd Street. Alderman Kleckler stated that he has to City Council spoken with business owners, and it is something that they have been working on for over a year. The sidewalks will remain open, and it will be fenced along the curbside.
Plan of Action- The committee approves the street dances on May 27th and June 17th.
7.Wastewater - Ed Cox Superintendent
Discussion- Mr. Cox informed the committee that the plant has had no violations. The department is running the belt press, and will begin roadwork in the next couple of weeks. The Vactor is back and had some expensive repairs, as the tank was sandblasted and recoated.
Plan of Action- No action
8.Water-Ted Padilla Superintendent a.Leak Survey approval
Discussion- Mr. Padilla asked that a leak survey be done in the spring and fall. The Water Department is pumping 700,000 gallons per day, and it should be around $600,000.
Plan of Action- Approved
b.Lectronics Alarm proposal
Discussion- The City attorney has reviewed the contract, and the companies are all about the same. Other departments have used Lectronics, and the cost will be less than the other quotes.
Mr. Padilla will be bidding out repairs to restore the road after main breaks if done by a contractor.
The City is waiting for approval from the State for Well #7.
The Filter #2 project should be done by next Wednesday.
Plan of Action- Approved
9.Street - Assistant Superintendent Larry Spinka
Discussion- Mr. Spinka repOlied that his department has been doing maintenance on machines currently. The department will be running the street sweeper next week, and will be working on storing the 12 tons of salt coming from the state bid.
Plan of Action- No action
10.Committee Member Items
Discussion- Alderman Kleckler asked if the Firehouse crew could trim the downtown trees back off of the buildings. He would like to see the smaller trees in planters at some point.
Plan of Action- Mr. Spinka will contact tree trimmers for an estimate to trim the downtown trees.
11.Adjournment
Discussion- With nothing else for the good of the committee, the meeting was adjourned at 9:49 am
Plan of Action- Meeting ends at 9:49 am
http://www.rockfalls61071.net/download/agendas_and_minutes/2017_agendas_and_minutes/2017_committees_boards_and_commissions/public_works_public_property_committee/pwp_minutes/03-02-2017-Public-Works-Property-Minutes.pdf
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