City of Rock Falls Utilities Committee met August 28.
Here is the minutes provided by the Committee:
Topic; Discussion; Action:
Call to Order; Meeting was called to order; Meeting begins at 8:15am
A.Roll Call; A quorum was present;
B.Approval of Agenda Action Requested: Motion to approve; A motion to approve the agenda was made by Alderman Kuhlemier, and second by Alderman Logan; Approved
C.Approval of Minutes from July 25,2017 Minutes Action Requested: Motion to approve; A motion to approve the minutes of the July 25, 2017 minutes was made by Alderman Logan, and second by Alderman Kuhlemier.; Approved
D.Public Comment Davis Baker; Mr. Baker approached the committee. He stated that he filed for bankruptcy on a motel. He has been paying on his judgement for the amount owed. He would like the City to drop the interest or make it an even $10,000. Mayor Wescott stated that this is a court order, and the City cannot make any changes to that. If there were a way for Mr. Baker to pay a lump sum, maybe a settlement could then be reached. Alderman Schuneman stated that the City could not get involved with the court order.; No action
Justina Port; Ms. Port asked that service fees be removed from her account. She has a lease agreement that states that her landlord is to pay all fees, and bills except electricity. Adm. Blackert explained that Ms. Port did not inform the Utility Office about the lease agreement when she signed up, and the service charge was for installing a new meter because the previous one was tampered with.; No action
Policy:
E.Policy Creation/Review; The committee will discuss the Mission / Vision statement after the other members are appointed.
Alderman Schuneman presented sample board policies. The committee reviewed the sample board policies and will work to approve them a couple at a time.; No action
1. Review & Discuss Mission & Vision Statements
2. Review & Discuss Committee Structure - Review Sample Board Policies
Management /Strategy / Capital Projects:
F.New Business
1.Utility Office
a.Review amendment to Section 32-87(d); Diane Hatfield informed the committee that this amendment clears up some inconsistency with the meter size language for multifamily dwellings. Her office has begun finding where this inconsistency exists, and will be making the changes. A motion was made by Alderman Kuhlemier, and second by to Section 32-87(d) Alderman Logan to approve the amendment of municipal code and send the ordinance to Council for first reading.; Approved
2.Water Department
a.Review estimate for maintenance of 11th tower Street water tower; Mr. Padilla explained that Cloud point had used a drone to identify bad spots on the orange / white water tower. Rather than refurbishing the entire, National Wash Authority stated that they can fix the spots that need repaired. A motion was made by Alderman Logan, and second by Alderman Kuhlemier to recommend to City Council for approval of the water tower maintenance not to exceed $12,050. by National Wash Authority, LLC, 100 N. Jackson Street, Morrison, IL 61270.; Approved
b.Review estimate for 6" watermain bored across 14th Avenue to Bennett Drive.; Mr. Padilla explained the boring process at 14th Avenue for the Bennett Drive water main project. A motion was made by Alderman Kuhlemier, and second by Alderman Logan to recommend to City Council the watermain boring project not to exceed $16,000 to Go Excavating, 447 South Hancock Avenue, Freeport, IL61032.
Alderman Logan asked that a standard form be produced for requests to the committee.; Approved
3.Wastewater Department
The committee reviewed the contract with Stanley Consultants for drafting the documents necessary for attaining a low interest loan form the IEPA. The loan will be used for slip lining of the concrete main along 1st Street and Leroy Avenue. This is the first project which is a direct result of the CMOM. A motion to approve and send the contract to City Council was made by Alderman Kuhlemier, and second by Alderman Logan not to exceed $40,000.
Adm. Blackert added that some part of the loan may be forgiven. We will have to find out how much these payments will be. This is a very large project.
There was much discussion about inflow and infiltration into the sewer system.; Approved
4.Electric Department
a.Avenue A substation update; Dick Simon reported that he had met with a couple of engineering firms concerning the rebuild of the Avenue A substation. He will be giving a recommendation at an upcoming meeting.; No action
b.Generator #5 timeline for completion
Mr. Simon reported that the parts arrived to rebuild the generator that was involved in the fire. The generator should be running this week. There has been nothing definite about the warranty at this time.; No action
c.IMEA update Mr. Simon informed the committee that the IMEA will be speaking to the new FERC commissioners about the PJM market. There is a cyber security training that he and Mike Corrigan will be attending on September 16th.
Trimble County has been running well.
There was much discussion about the issues that have arisen in Cairo II.and their financial trouble.
Adm. Blackert would like to meet with Bob Childers about policies and safeguards for the City.; No action
5.FiberjBroadband Department; The committee was introduced to Wayne Shafer- Fiber Operations Manager; No action
b.Update on RFP and timeframe of buildout; Wayne Shafer reported that his first weeks have been focused on construction of the network. The bid opening was Friday, and Magellan are looking over the bids to make a recommendation to the Council at the meeting on September 5th. Magellan will be at the Council meeting to give their recommendation.; No action
c.Review Bids received for Fiber Operations Manager vehicle; The committee reviewed the bid tabulation sheet, and a motion was made by Alderman Logan, and second by Alderman Kuhlemier for the purchase to go to the low bid from Sterling Chevrolet 1824 Locust Street Sterling, IL. for a 2017 Chevrolet Traverse in the amount of $32,940.50; Approved
d.Review Building Access Control quotes; The committee reviewed proposals from 3 companies to provide security access controls for the Electric and Broadband departments. The initial access will be 6 doors, and they had asked the vendors to provide proposals for expansion. PerMar did not have plans for expansion. Lectronics had extra equipment necessary for expansion. The quote from Seico could expand to 10 doors without the added cost of extra equipment. Mr. Shafer recommends Seico for the access controls. A motion was made by Alderman Logan and second by Alderman Kuhlemier to approve the bid for access controls from Seico Security 132 Court Street Pekin, Illinois in the amount of $15,671.00.; Approved
e.FiberNet Logo & Marketing Update; Adm. Blackert explained that the fiberhoods are needed to add to the COS system. Wayne will be working with Magellan on finishing them. Magellan has appointed a new project manager to Rock Falls FIberNet. The fiberhoods will need to sign on at 45% to be built out.
A motion was made by Alderman Kuhlemier and second by Alderman Loan to a rove the FiberNet logo.
G. Committee Member Items; Mayor Wescott reported that he has found 3 people for the Utilities Committee from the public. He will present to the Council: Shane Brown - resident outside the City limits, but Rock Falls Electric user.
Kim Groharing - City resident
Tom Myers - Business owner
The committee will schedule a training meeting and a 3 ring binder with utility ordinances and information will be produced for the committee members.; No action
H. Adjournment; With nothing else for the good of the committee, the meeting was adjourned at 9:52 am; Meeting ends at 9:52 am.
https://rockfalls61071.net/download/agendas_and_minutes/2017_agendas_and_minutes/2017_committees_boards_and_commissions/electric_committee/2017_electric_committee_minutes/08-28-2017-Utilities-Committee-Meeting-Minutes.pdf
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