City of Mount Caroll Village Board met May 14.
Here is the minutes provided by the board:
Mr. Nick Wagner rang the bell to announce the start of the meeting.
Mayor Carl Bates called the meeting to order at 7:30 p.m.
Roll call: Mayor Carl Bates, present, Aldermen Paul Kaczmarski, present, Doug Bergren, present, Jeff Elliott, present, Mike Risko, present, Joe Grim, absent and Kevin Powers, absent.
Alderman Risko led the Pledge of Allegiance. Pastor Rhett Simkins of the Living Water Fellowship gave the invocation.
Alderman Elliott moved and Alderman Risko seconded to approve the minutes of the April 30, 2019 regular meeting as presented. Roll call vote: Aldermen Kaczmarski, yes, Bergren, yes, Elliott, yes, Risko, yes, Powers and Grim, absent. Vote: 4 yeses, 0 noes, and 2 absent. The motion was carried.
Alderman Kaczmarski moved and Alderman Elliott seconded to authorize the payment of the accounts payable to date for the month of May 2019 as approved by the finance committee. Roll call vote: Aldermen Bergren, yes, Elliott, yes, Risko, yes, Kaczmarski, yes, and Grim and Powers, absent. Vote: 4 yeses, 0 noes and 2 absent. The motion was carried.
Mayor Bates reported that the bank account balances were totaling $412,642.05 as of today. Alderman Elliott reported of the May 14"streets committee meeting:
1. Superintendent Dauphin reported of the current work projects. Planning to do the street painting weather permitting.
2. Discussed the financing quote from the Ford Motor Company for the new one ton truck. Alderman Elliott moved and Alderman Kaczmarski seconded to authorize the mayor to contact the local banks regarding a loan interest rate that could be for the purchase of the new truck. Roll call vote: Aldermen Elliott, yes, Risko, yes, Kaczmarski, yes, Bergren, yes, Powers and Grim, absent. Vote: 4 yeses, 0 noes, and 2 absent. The motion was carried.
3. Alderman Elliott presented the streets committee recommendation to hire Mr. Bob Irons, Roger Brashaw, and Hannah Knight for the street department summer help staff. Roll call vote: Aldermen Risko, yes, Kaczmarski, yes, Bergren, yes, Elliott, yes, Powers and Grim, absent. Roll call vote: 4 yeses, 0 noes, and 2 absent. The motion was carried.
Alderman Bergren reported of the May 14th police committee meeting:
1. Reviewed the monthly activity report for april 2019. 2. Alderman Bergren presented the police committee recommendation to approve the service agreement with ONSOLVE, LLC for the CodeRED on demand notification service at a cost of $1,500.00 (annual fee) to be paid from the City's civil defense fund. Roll call vote: Aldermen Kaczmarski, yes, Bergren, yes, Elliott, yes, Risko, yes, Grim and Powers, absent. Vote: 4 yeses, 0 noes, and 2 absent. The motion was carried.
3. Noted the new police squad was ordered and discussed the maintenance issues with the other vehicles.
4. Alderman Bergren presented the police committee recommendation to authorize the chief to order the modem equipment needed for the squad vehicles that would set up the internet wifi connections with a monthly fee of $80.00 with Verizon. Roll call vote: Aldermen Bergren, yes, Elliott, yes, Risko, yes, Kaczmarski, yes, Powers and Grim, absent. Vote: 4 yeses, 0 noes, and 2 absent. The motion was carried.
Alderman Kaczmarski reported of the May 14th finance committee meeting:
1. The bills were reviewed and approved.
2. Alderman Kaczmarski presented the finance committee recommendation to hire Lynnette Forth to work part time in the city hall office for a temporary time period. Roll call vote: Aldermen Elliott, yes, Risko, yes, Kaczmarski, yes, Bergren, yes, Grim and Powers, absent. Vote: 4 yeses, 0 noes, and 2 absent. The motion was carried.
3. Alderman Kaczmarski presented the finance committee recommendation to authorize the clerk to advertise for applications to fill the position of deputy city clerk/treasurer. Roll call vote: Aldermen Risko, yes, Bergren, yes, Kaczmarski, yes, Elliott, yes, Powers and Grim, absent. Vote: 4 yeses, 0 noes, and 2 absent. The motion was carried.
4. Alderman Kaczmarski presented the finance committee recommendation to approve the contribution of $300.00 from the band fund to the Lutheran Church for the June 23" ice cream social event. Roll call vote: Aldermen Bergren, yes, Elliott, yes, Risko, yes, Kaczmarski, yes, Grim and Powers, absent. Vote: 4 yeses, 0 noes, and 2 absent. The motion was carried.
Mayor Bates noted that the finance committee was not able to complete the agenda items for this evening at the committee time slot so the remaining finance committee agenda items would be handled at this time during the regular meeting.
Alderman Risko moved and Alderman Elliott seconded to approve the interfund transfer of $13,000.00 from the City recreation fund to the City social security fund. Roll call vote: Aldermen Kaczmarski, yes, Bergren, yes, Elliott, yes, Risko, yes, Powers and Grim, absent. Vote: 4 yeses, 0 noes and 2 absent. The motion was carried. Alderman Risko moved and Alderman Elliott seconded to approve the interfund transfer of $13,000.00 from the City general fund to the City BDD fund. Roll call vote: Aldermen Bergren, yes, Elliott, yes, Risko, yes, Kaczmarski, yes, Grim and Powers, absent. Vote: 4 yeses, 0 noes, and 2 absent. The motion was carried.
Alderman Risko moved and Alderman Kaczmarski seconded to approve the interfund transfer of $49,000.00 from the City water fund to the City bond & interst sinking fund. Roll call vote: Aldermen Elliott, yes, Risko, yes, Kaczmarski, yes, Bergren, yes, Powers and Grim, absent. The motion was carried. Alderman Risko moved and Alderman Elliott seconded to approve the interfund transfer of $51,000.00 from the City sewer fund to the City wastewater treatment plant improvement fund. Roll call vote: Aldermen Risko, yes, Kaczmarski, yes, Bergren, yes, Elliott, yes, Grim and Powers, absent. Vote: 4 yeses, 0 noes, and 2 absent. The motion was carried.
Alderman Risko reviewed that annual fiscal year revenues and expenses for 2018-2019.
Alderman Kevin Powers came into the council chamber at 7:43 p.m.
Alderman Risko reviewed the annual bank balances for the last fiscal year.
Alderman Grim came into the council chambers at 7:45 p.m.
Alderman Elliott moved and Alderman Grim seconded to approve the COMMUNITY HOUSE community house annual lease agreement as presented with the Living Water Fellowship. Roll call vote: Aldermen Kaczmarski, yes, Bergren, yes, Powers, yes, Elliott, yes, Risko, yes, and Grim, yes. Vote: 6 yeses and 0 noes. The motion was carried.
The next item on the agenda was the bid opening of April 25 for the wastewater treatment plant facility. Mr. Jason Miller and Nick Wagner were in attendance from MSA Professional Services to review the information about the three bids that were presented. A copy of the memo from the engineers and from Sharon Pepin, Community Funding & Planning Services are being added to the record of these minutes. After discussion Alderman Risko moved and Alderman Grim seconded to approve the lowest bidder for the project, Leander Construction Inc. of Canton, IL at the bid amount of $11,380,000 with continguency of $250,000. Roll call vote: Aldermen Kaczmarski, yes, Bergren, here, Powers, yes, Elliott, yes, Risko, yes, and Grim, yes. Vote: 6 yeses and 0 noes.
The motion was carried. Alderman Risko moved and Alderman Elliott seconded to authorize the mayor to sign the Notice of Intent to Award document for the Mount Carroll wastewater treatment facility and Center Street lift station project as presented by the engineers. Roll call vote: Aldermen Bergren, yes, Powers, yes, Elliott, yes, Risko, yes, Grim, yes, and Kaczmarski, yes. Vote: 6 yeses and 0 noes. The motion was carried.
Alderman Grim moved and Alderman Powers seconded to pass ORDINANCE NO. 2019-5-1 Ordinance No. 2019-5-1, AN ORDINANCE AUTHORIZING THE CITY OF MOUNT CARROLL, CARROLL COUNTY, ILLINOIS AMENDING ORDINANCE NO. 2018-8-3 REGARDING THE AUTHORIZATION TO BORROW FUNDS FROM THE WATER POLLUTION CONTROL LAONA PROGRAM. Roll call vote: Aldermen Powers, yes, Elliott, yes, Risko, yes, Grim, yes, Kaczmarski, yes and Bergren, yes. Vote: 6 yeses and 0 noes. The ordinance was adopted by unanimous roll call vote. Alderman Risko moved and Alderman Kaczmarski seconded to postpone any action on the discussion reagrding the water and sewer rates. Roll call vote: Aldermen Elliott, yes, Risko, yes, Grim, yes, Kaczmarski, yes, Bergren, yes, and Powers, yes. Vote: 6 yeses and 0 noes. The motion was carried.
Alderman Elliott moved and Alderman Grim seconded to approve the payment of $1,500.00 to the Battery G, 2nd Illinois Light Artillery for the civil war living history encampment at the Mount Carroll Mayfest 2019, May 24-26, 2019. Roll call vote: Aldermen Elliott, yes, Risko, yes, Grim, yes, Kaczmarski, yes, Bergren, yes, and Powers, yes. Vote: 6 yeses and 0 noes. The motion was carried.
Alderman Powers moved and Alderman Risko seconded to approve the raffle license for the Mount Carroll Fire Department. Roll call vote: Aldermen Risko, yes, Grim, yes, Kaczmarski, yes, Bergren, yes, Powers, yes, and Elliott, yes. Vote: 6 yeses and 0 noes. Alderman Grim moved and Alderman Risko seconded to approve the annual appointments as presented by Mayor Bates. Roll call vote: Aldermen Grim, yes, Kaczmarski, yes, Bergren, no, Risko, yes, Powers, yes, and Elliott, yes. Vote: 5 yeses, 1 no and 0 absent. The motion was carried.
Alderman Grim moved and Alderman Kaczmarski seconded to hire this summer season's pool employees as recommended by the Manager Stephanie Hughes: Natalie O'Connor, Daltin Coyer, Olivia Brinkmeier, Keeley Brinkmeier, Orion Sedivy, Claire Mitchell, Lily O'Connor, Abby Merema, Colton Ballard, Kylie Hill, Brock Dykema, and Jayden Forth. Assistant managers to be Natalie O'Connor and Daltin Coyer. Roll call vote: Aldermen Grim, yes, Kaczmarski, yes, Bergren, yes, Powers, yes, Elliott, yes, and Risko, yes. Vote: 6 yeses and 0 noes. The motion was carried.
Alderman Risko moved and Alderman Grim seconded to pass ORDINANCE NO. 2019-5-2 Ordinance No. 2019-5-2, AN ORDINANCE INCREASING THE WASTEWATER TREATMENT PLANT IMPROVEMENT FEES. Roll call vote: Aldermen Kaczmarski, yes, Bergren, yes, Powers, no, Elliott, yes, Risko, yes, and Grim, yes. Vote: 5 yeses, 1 no and 0 absent. Ordinance No. 2019-5-2 was adopted by majority vote.
Alderman Grim reported of a proposed Eagle Scout Service Project for the council to review regarding the construction of a storage unit for use with the ice skating rink area at Point Rock Park. The project is being developed by Patrick Gable. There could be some equipment and supplies expense to the City and that was being determined yet as well. Alderman Grim noted that their discussion was that the shed might be able to be moved to the pool during the summer seasons for the same storage purpose. No action was taken at this time.
Under general audience Mr. Judson Smith, local resident, commented on the civil war reenactment, the Arbor Day tree planting, and the new sewer plant project. Ms. Linda Anderson commented that Point Rock Park looked great. Mr. Len Anderson commented about the Stone House renovation and that the car show event for Mayfest was on Sunday morning into the afternoon. Mr. Dan Kruse asked if there were plans for the City to conduct an updated income survey, Mayor Bates stated that there would need to be one done this year or next to keep the City up to date with the state grant programs. Alderman Powers and Mayor Bates commented about the special presentation of a Gold Star Families Plaque during the 4" of July events this year. Alderman Risko noted that the Mount Carroll Rotary was seeking some more workers for the Mayfest beer and wine garden tent.
Mayor Bates noted the following correspondence:
1. Letter from the US Department of Justice Federal Bureau of Prisons regarding the next community relations board meeting
2. Letter from the Quad Cities Community Foundation regarding the Oak Hill Cemetery Endowment grant of $1,200.00 for this year.
Alderman Grim moved and Alderman Elliott seconded to adjourn the meeting. Roll call vote: Aldermen Kaczmarski, yes, Bergren, yes, Powers, yes, Risko, yes, Elliott, yes, and Grim, yes. Vote: 6 yeses, and 0 noes. Mayor Bates adjourned the meeting at 8:58 p.m.
https://www.mtcarrollil.org/vertical/sites/%7BBF753C4F-C5AD-4CAB-8423-6FB6A24CA4F7%7D/uploads/MX-M354N_20190614_102233.pdf
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