City of Byron City of Council met July 3.
Here is the minutes provided by the council:
1. CALL TO ORDER – Mayor Rickard called the meeting to order at 6:30 p.m.
2. PLEDGE OF ALLEGIANCE – Led by Mayor Rickard
3. ROLL CALL – Aldermen present: Todd Isaacs, Emily Gerdes, Mittzi Fulrath, Dan Reilly, Amber Dach, Michael Gyorkos, Christy Hanlin. Seven members present by Roll Call Vote. Quorum established. Absent: Zeke Hobbie
* - denotes start of the roll call vote
PRESENT: City Clerk Caryn Huber
City Attorney Kim Krahenbuhl
Public Works Aaron Vincer
Chief of Police Todd Murray
Dir. Of Econ. Dev. Larry Hewitt
4. REVERENCE PERIOD – Mayor Rickard led the Council in prayer.
5. APPROVAL/AMENDMENTS TO AGENDA – Alderman Isaacs asked that Item 15c. be changed to 2019-2020 Budget/Appropriations. Motion by Alderman Hanlin to approve, as amended, the July 3, 2019, Agenda, seconded by Alderman Gerdes. Roll call vote: Gerdes, AYE; Fulrath, AYE; Reilly, AYE; Dach, AYE; Gyorkos, AYE; Hanlin, AYE; Isaacs, AYE. Motion passed: AYE, 7; NAY, 0; ABS 0.
6. MINUTES –
a. June 19, 2019, Regular Council Meeting Minutes – Motion made by Alderman Fulrath to approve, as presented, the June 19, 2019, Regular Council minutes, seconded by Alderman Hanlin. Roll call vote: Fulrath, AYE; Reilly, AYE; Dach, AYE; Gyorkos, AYE; Hanlin, AYE; Isaacs, ABSTAIN; Gerdes, AYE. Motion passed: AYE 6; NAY 0; ABSTAIN 1.
7. PUBLIC COMMENT – None
8. TREASURER’S REPORT – None
9. LIST OF BILLS - The tentative bills for the City of Byron were presented to the Council for discussion. Alderman Isaacs asked about the charges from Bobcat. Director Vincer responded that the charges were for repairs to the zero turn mower. Alderman Fulrath asked about the charge of $1,700.00 to the Ogle County Sheriff’s office. Chief Murray explained it was for LEADS access (license plate checks, etc.). Part of the cost is passed to the Police Departments. Motion made by Alderman Hanlin to approve the payment of bills dated July 3, 2019, in the amount of $51,209.55. Motion seconded by Alderman Isaacs. Roll call vote: Reilly, AYE; Dach, AYE; Gyorkos, AYE; Hanlin, AYE; Isaacs, AYE; Gerdes, AYE; Fulrath, AYE. Motion passed: AYE, 7; NAY, 0; ABSTAIN, 0.
10. MAYOR’S REPORT – We have several people going to the IML Conference in September. Reservations will be made this week – let Caryn know if you plan to attend. • The mayor attended the Blackhawk Hills Regional Council meeting. • He attended the IML workshop for newly elected officials and found it helpful. • He attended the Northern Illinois Mayor’s Association semi-annual meeting. • The census bureau asked the mayor to assist with forming a complete count committee for the census next year. So far, the committee will consist of Sarah Downs (Byron Chamber), Buster Barton (Byron Schools), and Byron residents Emily Byers and Bill Pirnat. They are also looking for a representative from the Byron Library. The committee will help publicize the census. Counters are needed, and the job pays $15/hour. • The mayor has hired Caryn Huber to be the Administrative Assistant to the Director of Economic Development and the Mayor. • The mayor will be appointing Carol Walters as Treasurer, effective August 1.
11. CITY ATTORNEY’S REPORT – No report.
12. CITY ENGINEER’S PROJECT STATUS – No report.
13. REPORT OF DIRECTOR OF ECONOMIC DEVELOPMENT – No report.
14. COMMITTEE REPORTS
a. Community Services – Items to discuss are listed later in agenda. Alderman Isaacs asked if the work on 3rd Street is completed. Director Vincer said yes, and that final payments will be due soon. There are a few items that will be done in house that have been negotiated off of the bill. Alderman Isaacs asked about the work on Hamer Court. Alderman Vincer would like to complete the water work this fall and pave next year if the budget allows. Alderman Hanlin asked about the sidewalk by the Studio One apartments, and Director Vincer said he spoke to the owner and the sidewalk will be fixed.
b. Public Safety – No report.
c. Administrative – Alderman Hanlin reported that the committee had a meeting tonight, and after looking at the budget, is sending it to Council for approval. • The committee opted not to change the Peddler’s Permit. • They are recommending the approval of two TIF Applications: O’Hare’s Hairport ($2,816.00) and Rock River Outdoor Equipment ($3,433.00).
15. CONTINUING BUSINESS –
a. School Resource Officer/School agreement – Nothing new to report. Alderman Isaacs asked if we will be able to take over the position from the Sheriff’s Department as soon as we are fully staffed, and Chief Murray replied that we would. One of the Byron officers may be deployed to Afghanistan in the near future.
b. Intergovernmental Agreement with Byron Township – Director Vincer presented the revised document to Ron Gibson. He is reviewing, and we hope to hear back soon if the agreement has been approved.
c. 2019-2020 Budget/Appropriations – The proposed budget, budget summary and appropriations ordinance are included in Dropbox. Alderman Isaacs highlighted several items in the budget, and asked that Department heads are mindful of their spending. Appropriations are estimated at $8,509,300, and this number represents 125% of expenditures. It is possible to move money within the same fund, but it is difficult to change the appropriation amount. The document needs to be filed by the end of the month, so we will need to vote for approval next meeting. The Certification of Revenues will be voted on and submitted next month. A Public Hearing will be held on the Appropriations Ordinance prior to the next meeting on 7/17/19. He invited Alderman to contact him with questions.
d. O’Hare Hairport’s TIF Application – Lynn O’Hare provided a sample of the fabric as well as a rendering of how the awning will look. The committee recommends the approval of the TIF Application for O’Hare’s Hairport in the amount of $2,816.00. Roll call vote: Dach, AYE; Gyorkos, AYE; Hanlin, AYE; Isaacs, AYE; Gerdes, AYE; Fulrath, AYE; Reilly, AYE. Motion passed: AYE, 7; NAY, 0; ABSTAIN, 0.
e. Cub Cadet TIF Grant – The committee recommends the approval of the TIF Application for Rock Valley Outdoor Equipment (Cub Cadet) in the amount of $3,433.00. Roll call vote: Gyorkos, AYE; Hanlin, AYE; Isaacs, AYE; Gerdes, AYE; Fulrath, AYE; Reilly, AYE; Dach, AYE. Motion passed: AYE, 7; NAY, 0; ABSTAIN, 0.
f. Peddler’s Permit – No recommended changes.
g. Rush Property – Nothing new.
h. Plow Truck Purchase – Alderman Fulrath reported that the committee recommends the purchase of a Ford F550 truck for snow removal. Director Vincer added this will replace the truck that is currently out of service. Total cost is $96,884.00, which will be financed by Byron Bank at 3.1% over five years. He plans to make payments of $20,942.28 per year out of the Road and Bridge Fund, which has $41,000 in the vehicles line. The truck is from Bonnell Industries Inc. Alderman Isaacs asked about the down payment – one possibility is to put the money from the sale of the old truck (estimated at $10,000) plus $10,000 from the Road and Bridge account. They will discuss further prior to purchase. Roll call vote: Hanlin, AYE; Isaacs, AYE; Gerdes, AYE; Fulrath, AYE; Reilly, AYE; Dach, AYE; Gyorkos, AYE. Motion passed: AYE, 7; NAY, 0; ABSTAIN, 0.
16. NEW BUSINESS – None
17. COUNCIL TALK – Clerk Huber passed around an order form for the shirts and reminded Aldermen to return to her as soon as possible.
18. EXECUTIVE SESSION
a. Section 2(c)11 – Pending, probable or imminent litigation
b. Section 2(c)1 – Personnel
c. Section 2(c)(5)(6) – Purchase/Sale of City Owned Real Property
d. Section 2(c)(21) – Review/Approval of Closed Meeting Minutes
e. Section 2(c)(2) – Collective Bargaining Negotiations
Mayor Rickard advised there was no need for an Executive Session.
b. COMMUNICATION
a. Next Regular City Council Meeting – Wednesday, July 17, 2019 @ 6:30 pm.
b. Appropriations Public Hearing – Wednesday, July 17, 2019 @ 6:25pm.
Mayor Rickard adjourned the City Council meeting at 6:59 p.m.
https://www.cityofbyron.com/vertical/sites/%7B67304C08-5FC3-4329-8F07-4786D33EE040%7D/uploads/Minutes_-_2019-07-03-Approved.pdf
Alerts Sign-up