City of Byron Community Services Committee met May 1.
Here is the minutes provided by the committee:
MEMBERS PRESENT: Chairman Alderman Mittzi Fulrath, Alderman Emily Gerdes, Alderman Mike Gyorkos
MEMBERS ABSENT: Alderman Andy Gramer
OTHERS PRESENT: City Clerk Caryn Huber, City Engineer Jason Stoll, Public Works Director Aaron Vincer.
Alderman Fulrath called the meeting to order at 5:34 pm. She asked to remove Item 9 from the Agenda as the item has been resolved.
1. PUBLIC COMMENT – None
2. APPROVAL OF MINUTES APRIL 3, 2019: Alderman Gerdes motioned to approve the Community Services Committee meeting minutes of April 3, 2019, seconded by Alderman Gyorkos. Motion passed.
3. ANNEXING ADJACENT PROPERTIES: Nothing new to discuss.
4. BYRON REC PATH – Nothing new to discuss.
5. CUSTOM CONCRETE ROAD IMPROVEMENTS – Custom Concrete is scheduled to appear before the zoning board on May 9. Their property on Mineral St. is zoned industrial, and they will need a special use permit to begin work. They are trying to get a variance on storm water drainage and building set backs to minimize backfill. Mittzi will attend the zoning meeting and will report under committee reports at the next Council meeting. Located at the site will be an office and equipment storage. They do not make their own concrete so there will be no materials there. Traffic and noise will be minimal.
6. 2019 STREETS-CRESTVIEW - Will be discussed together with agenda item #7.
7. 2019 STREETS BID AWARD – Bids were received today, and the 2019 bid results are located in Dropbox. The bid includes Walnut St. from 5th St. to 7th St., and streets in the Edge-of-Town Subdivision. Engineers estimate was $436,000, and low bid was from N-TRAK at $357,933.62. Alderman Gyorkos asked if they had done work for the city before, and Engineer Stoll replied that they did the work on Sumner St. several years ago, and recommends them for the 2019 Street Project. Alderman Gyorkos motioned to recommend to council that we accept the bid from N-TRAK in the amount of $357,933.62. Seconded by Alderman Gerdes. Motion passed. Engineer Stoll mentioned that we now have an additional $60,000 to $70,000 since the bids came in under budget. Alderman Fulrath pointed out that we had saved approximately $150,000 in anticipation of possible emergency road work after the harsh winter. These dollars could possibly be used on another small street project, and Engineer Stoll urged everyone to let him or Aaron know of any trouble spots they should take a look at.
8. QUALITY METAL WATER METER – Director Vincer reported that he has replaced the valve and the water meter at Quality Metal, and in the process, discovered that Quality Metal is currently being billed for only 10% of their water usage (the meter read in 10,000s instead of 1,000s). This would also account for a large part of the city’s water loss, which should now be within EPA standards. Moving forward, they will be billed at the proper rate. No action is required of committee or council, but Aldermen should be aware in the event they are contacted regarding the situation.
9. EHMENS – Item removed from the agenda.
10. SEAN ADAMS PRE-ANNEXATION AGREEMENT – Attorney Krahenbuhl will be making revisions, and an updated agreement will be available soon.
11. PUBLIC WORKS UPDATE – The street sweeper was out cleaning today. • Director Vincer is asking council to consider the purchase of a snow plow truck. There is a long lead time to order. The truck he would like to purchase is $111,000. He would pay out of MFT with a loan through Byron Bank over four years. He would ideally like to get on a cycle where equipment is traded in before it dies. The value of the current truck is only $10,000-$15,000. Alderman Gyorkos asked about the cost of a new street sweeper, and Director Vincer advised it is $225,000-$250,000. They will continue to repair for the time being. There are companies that can be hired to sweep streets and do storm sewer cleaning. Director Vincer did not have the costs available, but added that, over time, it is cheaper to purchase the equipment. • Director Vincer is meeting with Ron Gibson at 8am tomorrow to discuss the intergovernmental agreement with the Township. • A final payment of $46,000 is due on the Headworks project. Items that they were hoping would work are just not possible (hot water heater and water softener) and they have made adjustments to better suit their needs now that they have been operational for about a year. Mittzi asked if there was any resale value to the heater and softener. There is still a wall mounted heater that needs to be fixed.
12. EXECUTIVE SESSION (Section )(c)(21)-Review and Approval of Closed Meeting Minutes. No Executive Session.
13. Alderman Fulrath adjourned the meeting at 6:16 pm. Next regular meeting is June 5, 2019, at 5:30 pm.
https://www.cityofbyron.com/vertical/sites/%7B67304C08-5FC3-4329-8F07-4786D33EE040%7D/uploads/5-01-19_CSC_Minutes-Approved.pdf
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