City of Byron Administrative Committee met July 3.
Here is the minutes provided by the committee:
MEMBERS PRESENT: Chairman Alderman Christy Hanlin, Alderman Todd Isaacs, Alderman Amber Dach, Alderman Dan Reilly
MEMBERS ABSENT: None
OTHERS PRESENT: City Attorney Kim Krahenbuhl, Economic Development Director Larry Hewitt
Alderman Hanlin called the meeting to order at 5:15 pm.
1. PUBLIC COMMENT – None
2. APPROVAL OF MINUTES JUNE 5, 2019: Alderman Hanlin motioned to approve the Administrative Committee meeting minutes of June 5, 2019, seconded by Alderman Dach. Motion passed.
3. 2019-2020 BUDGET – Alderman Isaacs referred to the documents in Dropbox. The budget summary gives a better overall look at the budget. It shows 1.6 million in revenue and 1.8 million in expenses, however the shortfall is partially due to a $100,000 budget item for water and sewer for emergencies. The $122,000 additional overage is due to the fact that we typically estimate high on expenses. Cash on hand is $310,000, but he would ultimately like to have $600,000 on hand. We should have $400,000-$500,000 to carry over for road projects. Water and Sewer shows $2,000,000 in revenue and $2,160,000 in expenses, however he doesn’t think we will hit that number. There is not as much cash on hand in Water and Sewer, therefore, they may have to wait to take on certain projects. The committee is sending the budget and appropriations to Council for approval.
Director Hewitt noted that the County may mandate mosquito spraying. Alderman Reilly added that unless people get rid of the water, the mosquito problem will continue. Director Hewitt said that there are wafers available to put in standing water to prevent breeding.
4. HIGHWAY AND DOWNTOWN FAÇADE DESIGN STANDARDS –Director Hewitt will begin to research other towns to begin discussion about our highway and downtown façade design standards. Alderman Hanlin suggested that committee members read through the BCR design guidelines in Dropbox. The document will serve as a good guide for further discussion.
5. PEDDLER’S PERMIT REVIEW – A suggestion was made on the Peddler’s Permit, that if applicants are Byron residents, they should be charged a lower fee. The current fee is $100/week. The distinction was made between peddlers and girl scouts, Byron sports teams, etc. After discussion, the committee decided not to make changes to the Peddler’s Permit fee structure.
6. O’HARE’S HAIRPORT TIF APPLICATION – Lynn O’Hare dropped off samples and a photo of the striped awning she is hoping to purchase. This is a revised design that is more in line with the design vision for downtown. They are planning to paint the building green. After discussion, Alderman Isaacs motioned to recommend to Council the approval of the TIF Application for O’Hare’s Hairport in the amount of $2,816.00. Motion seconded by Alderman Reilly. Motion passed.
Discussion followed regarding a possible mural on the building next to China King.
7. CUB CADET TIF GRANT – Rock River Outdoor Equipment submitted a TIF Application for a new sign that includes the Stihl logo. After discussion, Alderman Reilly motioned to recommend to Council the approval of the TIF Application for Rock River Outdoor Equipment in the amount of $3,433.00. Motion seconded by Alderman Isaacs. Motion passed.
8. CITY WEBSITE – No discussion.
9. EXECUTIVE SESSION (Section )(c)(1)-Personnel - No Executive Session.
10. EXECUTIVE SESSION (Section)(c)(21)-Review and Approval of Closed Meeting Minutes - No Executive Session.
11. ADJOURN – Meeting was adjourned by Alderman Hanlin at 5:57 p.m.