City of Byron Administrative Committee met Oct. 2.
Here is the minutes provided by the committee:
MEMBERS PRESENT: Chairman Alderman Christy Hanlin, Alderman Todd Isaacs, Alderman Amber Dach, Alderman Dan Reilly (by telephone)
MEMBERS ABSENT: None
OTHERS PRESENT: Mayor John Rickard, City Attorney Kim Krahenbuhl, Economic Development Director Larry Hewitt, City Engineer Jason Stoll, Director of Public Works Aaron Vincer, City Clerk Caryn Huber, Jim Bergagna
Alderman Hanlin called the meeting to order at 5:16 pm. She asked that item #6, William Charles Final Payment, be moved to the top of the agenda so Director Vincer and Engineer Stoll could attend another meeting. Alderman Isaacs motioned to move the item. Motion passed.
1. PUBLIC COMMENT - None
2. APPROVAL OF MINUTES SEPTEMBER 4, 2019: Alderman Isaacs motioned to approve the Administrative Committee meeting minutes of September 4, 2019, seconded by Alderman Dach. Motion passed.
WILLIAM CHARLES 3RD STREET FINAL PAYMENT (ITEM #6) DISCUSSED
3. REVISIONS TO PERSONNEL POLICIES – Nothing new.
4. CANNABIS ORDINANCES – Alderman Gerdes attended workshops on this topic at the IML conference recently. Alderman Hanlin said they would set up a special meeting with her in October to be briefed on the information she gathered.
5. UTILITY TAXES – Attorney Krahenbuhl will present Ordinance 2019-2, adding a municipal utility tax on natural gas at a rate of 5%. Nicor collects.15% for collecting the tax, and therefore it will show up on gas bills as 5.15%. If council approves tonight, it is possible the tax could be implemented as early as November 1. The ordinance has been approved by Nicor attorneys.
The second utility tax is for ComEd. Attorney Krahenbuhl has a proposed draft, and is asking the committee for authorization to send to ComEd attorneys for approval. Collection is on a graduated rate based on usage. Alderman Hanlin motioned to authorize Attorney Krahenbuhl to send the electrical utility tax ordinance to ComEd attorneys for approval. Seconded by Alderman Reilly. Motion passed.
Alderman Isaacs motioned to recommend to council the passage of Ordinance 2019- 2 regarding the collection of a municipal utility tax. Seconded by Alderman Hanlin. Motion passed.
6. WILLIAM CHARLES 3RD ST. FINAL PAYMENT – This was a project started in 2018 that was completed in 2019. Engineer Stoll referred to two documents in Dropbox. The first is a summary of construction costs, and the second is the final pay estimate. The project started as a paving project, and in the process, it was expanded to add curb and sidewalks on both sides of the street. Final costs are approximately $60,000 more than the $170,000 originally budgeted this year. Original base bid was $300,000 for paving and strategic replacement of curb and sidewalk. The final price was $550,000 after making the decision to replace all of the bituminous curb. This made up for about $145,000, or about 60% of the overage. Additional sidewalks added up to $60,000. In other projects, Alternate bid 1 saved a little money by pouring 1-1/2” of asphalt instead of 3” on Crestview Trail (a savings of $40,000). Alternate bid 2: They received unit pricing on Crestview Trail East from Sumner to Crest Ct. for strategic curb and sidewalk (a savings of $20,000), and Alternate bid 3 was over by approximately $5,500 on Crestview Trail West. By allowing 3rd St. to go through a freeze/thaw cycle and suspending the work over winter, additional charges were incurred totaling approximately $80,000, however, Aaron was able to negotiate the total costs down to approximately $60,000. Total cost for all projects is $691,933.85, leaving an overage of $257,878.06. Alderman Isaacs asked about work on Colfax St., but Director Vincer explained that is a different project that will be done with this year’s program. Final payment due to William Charles is $208,169.58 and Alderman Isaacs determined we are within our appropriated amount. Director Vincer added that there will be change orders to the work being done on Walnut St. There are two water mains. They will take out the old water main and hook up to the newer water main. This additional water main does not show up on any maps. Charges for this work will be taken out of water/sewer accounts. Alderman Hanlin motioned to approve final payment to William Charles for the additional work on 3rd St. in the amount of $208,169.58. Seconded by Alderman Dach. Alderman Isaacs abstained. Motion passed.
7. BERGAGNA TIF – Jim Bergagna is in attendance. He had received quotes to have his building at 113 E. 2nd St. painted, and was previously awarded $2200.00 as a TIF grant. He has since tried to contact the painter, but has been unable to do so, and no work has begun yet. He received three additional quotes- amounts quoted to paint the building are $4,500, $4,800 and $5,000. Alderman Isaacs asked if all TIF agreements have been paid. Director Hewitt said we are current. Alderman Isaacs motioned to award Jim Bergagna an additional $1400 to his original grant of $2200, for a total of $3,600 (75% of $4,800). Motion seconded by Alderman Dach. Motion passed.
8. PHONE STIPEND – Public Works employees are currently using their personal cell phones. Clerk Huber also is using her phone to check on the City’s Facebook account, and will eventually use it to monitor cameras by the garbage dumpster. Alderman Isaacs asked if any city phones were available for use, and also asked if Clerk Huber could use her city computer or ipad. Clerk Huber said the ipad would be a good way to check these items, but she has not been able to download anything onto the ipad for several months. Alderman Dach has experienced the same problem. Alderman Hanlin said her business package includes 25 phones with unlimited data, and she asked if the city has a similar package. Alderman Isaacs would rather provide a stipend since the user is then responsible for buying the phone, paying for damages, etc. Director Hewitt said we may have a block of minutes to use, but he will find out more about the city cell phone plan.
9. HIGHWAY AND DOWNTOWN FAÇADE DESIGN STANDARDS – Nothing new.
10. EXECUTIVE SESSION (Section)(c)(1)-Personnel - No Executive Session.
11. EXECUTIVE SESSION (Section)(c)(21)-Review and Approval of Closed Meeting Minutes - No Executive Session.
12. ADJOURN – Meeting was adjourned by Alderman Hanlin at 6:00 p.m.
https://www.cityofbyron.com/vertical/sites/%7B67304C08-5FC3-4329-8F07-4786D33EE040%7D/uploads/10-2-19_Admin_Comm_Minutes-Approved.pdf
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