West Carroll Community Unit School District 314 Board of Education met Oct. 16.
Here is the agenda provided by the board:
Public Hearings and Regular Meeting of the Board of Education of West Carroll CUSD 314 was held Wednesday, October 16, 2019, beginning at 5:30 PM in the West Carroll High School, 500 Cragmoor Street, Savanna, IL 61074- Media Center,
1. CALL TO ORDER - PUBLIC HEARING #1-President McIntyre called the meeting to order at 5:30 p.m.
2. ROLL CALL-On roll call the following members were present: Jessica Edwards, Bev Kilpatrick, John McIntyre, Fred Tipton, Shay Bradbury and Walt Miller. Absent-Dawn Rath
Administration Present-Superintendent Katzenberger, Principal Rein, Principal Knop and Principal Asche.
Various members of the community, Staff members and press were also in attendance.
3. DRIVER'S EDUCATION WAIVER PRESENTATION
This hearing is a request to ISBE and the General Assembly to ask for a waiver of Illinois Code in connection to how Driver's Education fees can be expended. Currently the district is charging $250 in registration fees for classroom instruction and behind the wheel instruction.
The waiver is a request to use the fees collected in any manner connected to Driver's Education, specifically instructor's salary and benefits. Key points are listed below;
• In 2019-2020 expenses for Driver's Education totaled $65,225.05.
The program is extremely important for a rural community. More flexibility in spending revenue would allow the district to offset non-reimbursed costs from the State of Illinois. This waiver is NOT asking for an increase in the fee amount. The same rules will be in effect for free/reduced lunch qualifiers. As our percentage increases, the revenue decreases further.
4. PUBLIC COMMENTS OR QUESTIONS
Opportunity was given for public comment-no one from the school community addressed the Board.
5. ADJOURN PUBLIC HEARING #1
A motion was made by Edwards to adjourn public hearing #1 on the Driver's Education Waiver at 5:32 p.m. Seconded by Bradbury. On roll call all members present voted yes. Absent: Rath. MOTION CARRIED
6. STUDENT RESIDENCY WAIVER; HEARING #2 7. CALL TO ORDER-President MeIntyre called the meeting to order at 5:32 p.m.
8. ROLL CALL-On roll call the following members were present: Jessica Edwards, Bev Kilpatrick, John McIntyre, Fred Tipton, Shay Bradbury and Walt Miller. Absent-Dawn Rath
9. STUDENT RESIDENCY WAIVER PRESENTATION
This hearing could be minimally controversial due to the coordination to property owners and tax payers. This hearing is about a decision to allow staff members who live outside of the West Carroll School District to bring their children to West Carroll tuition-free.
Primary Advantage
• Staff who bring their children to West Carroll send a strong message that we are offering a good educational experience. We all want the best for our own kids! Disadvantages
• The parents of "non-resident" students do not pay taxes while accessing West Carroll services. If all the students received are in the same grade level, more staff will need to be hired due to class limits.
10. PUBLIC COMMENTS OR QUESTIONS
Opportunity was given for public comment-no one from the school community addressed the Board.
11. ADJOURN PUBLIC HEARING #2 / CONVENE REGULAR MEETING OF WEST CARROLL BOARD OF EDUCATION
A motion was made by Kilpatrick to adjourn public hearing #2 on the Student Residency Waiver and convene the Regular Meeting at 5:34 p.m. Seconded by Tipton. On roll call all members present voted yes. Absent: Rath. MOTION CARRIED.
12. CALL TO ORDER-President McIntyre called the meeting to order at 5:34 p.m.
13. ROLL CALL-On roll call the following members were present: Jessica Edwards, Bev Kilpatrick, John McIntyre, Fred Tipton, Shay Bradbury and Walt Miller. Absent-Dawn Rath
14. APPROVAL OF AGENDA- action item
A motion was made by Kilpatrick to approve the agenda for October 16, 2019, as presented. Second Edwards. On roll call all members present voted yes. Absent: Rath. MOTION CARRIED
15. CONSENT AGENDA-action item
A. Minutes - September 25, 2019; Budget Hearing and Regular Meeting B. Minutes - September 25, 2019; Regular Meeting Closed Session. C. Financial Reports; Payment of Bills; Activity Accounts; FRIS Report
Total amount of board bills for the entire month of September included $603,222.84. Total amount of board bills through October 15th included $324,315.08.
Total amount of payroll for September included $553,472.31. D. Destruction of Closed Session Tapes – Regular Meeting; April 18, 2018 (1 tape total)
A motion was made by Tipton to approve the items on the Consent Agenda as presented. Second Bradbury. On roll call all members present voted yes. Absent: Rath. MOTION CARRIED
16. PUBLIC COMMENTS
A parent addressed the Board of Education regarding on why all the rooms weren't tested at the Primary School.
17. CORRESPONDENCE
A. Bravo to your Choral Program B. Thank you from Dittmar Farms and Orchard C. IASB Memorandum
18. BOARD COMMITTEE MEETING NOTES
• District School Improvement Team Exit Notes 10-1-19
19. ADMINISTRATIVE REPORTS
• Shelley Falls- Food Services Director-submitted a written report.
• Joe Michels - Technology Director-submitted a written report.
• Bob Nolan - Transportation Director-submitted a written report.
• Kurt Beck - Maintenance Director-submitted a written report.
• Darcie Feltmeyer - Preschool Director-submitted a written report.
• Matt Leitzen - WCHS AD-submitted a written report.
• Deb Manninen - WCMS AD-submitted a written report.
• Tracey Rein - WCPS Principal -submitted a written report and highlighted on how they are getting ready for Student-led conferences. Thanked Mt. Carroll, Savanna, And Thomson Fire Department for helping with Fire Safety House.
• Brady Knop - WCMS Principal-submitted a written report and thank and congratulated students involved in extra curriculars this fall.
• Ben Asche-WCHS Principal-submitted a written report and Thanked all students and staff for all their hard work. They are working on getting Student led conferences ready. Discussed a detector in the bathroom to detect vaping.
• Julie Katzenberger - Superintendent's Report-submitted a written report and Congratulated the Primary School for having the highest attendance rate for August/September. Highlighted on how the enrollment has declined in Region for ROE8 districts.
20. SPECIAL PRESENTATIONS
A. Mayor Carl Bates-Shimer Square
B. WCMS Volleyball
C. WCMS Cross Country
Board Member Rath entered the meeting at 5:56 p.m.
D. All American Cleaning Solutions-Barry Lasco
E. FY 2019 Audit Presentation; 4:80
Our Auditor, Benning Group, will be in attendance to review the audit and Annual Financial Report (AFR) with the Board of Education.
21. TOUR OF WEST CARROLL HIGH SCHOOL
At this time we will break briefly to tour the West Carroll High School
22. OLD BUSINESS
A. Driver's Education Waiver-action item
Earlier in the meeting the Board held a public hearing in order to request a waiver of Illinois School Code so funds collected in the registration fee of $250 could be used for instructor expenses. The end result is that it provides the Board complete flexibility on how to spend the funds.
There is absolutely no effect on the fee, delivery of services, or program impact.
A motion was made by Kilpatrick to approve the submission of the Driver's Education Waiver to ISBE and the General Assembly for approval. Second Bradbury. On roll call all members present voted yes. MOTION CARRIED
B. Student Residency Waiver-action item
Earlier in the meeting, the Board held a second public hearing on a waiver to Illinois School Code and what would result in a change to Board Policy 7:60. The waiver is a request to allow current staff members, who live outside of the West Carroll School District, to bring their children to West Carroll tuition free.
*This does not mean registration or fees are free.
A motion was made by McIntyre to approve the submission of the Waiver for Student Residency and Tuition to the ISBE and General Assembly for approval. Second Kilpatrick. On roll call all members present voted yes, MOTION CARRIED
C. FY 2020 Seal Coat Bids; 4:60-action item
The Seal coating bids were opened on Thursday, October 10, 2019 with two (2) bids received; Bader Construction and Erickson Paving.
A motion was made by Tipton to approve the Seal coating bids for WCMS and WCDO to Erickson paving for the 2019-2020 school year as presented. Second Miller. On roll call all members present voted yes. MOTION CARRIED
23. NEW BUSINESS
A. FY 2019 Audit and Annual Financial Report-action item
The Benning Group has completed the 2018-2019 Audit and AFR. Earlier in the meeting they presented their findings and provided a picture of the district's financial foundation,
A motion was made by Edwards to approve the FY 2019 Audit and AFR as presented. Second Rath. On roll call all members present voted yes. MOTION CARRIED
B. First Quarter Financial Reports-informational
The previous topic transitions easily into this report. In September the FY 2019 budget was adopted and sent to ISBE. The results from the first quarter of the financial year demonstrate a consistent pattern over the past few years, the district is running close to the budget.
C. Resolution to Grant Signature Authority on the Middle School Office Bank Account-action item
This Resolution will give/change draft authority at the West Carroll Middle. It will remove Betty Hartman, add Tiffany Mendoza. This resolution, if accepted, will be approved tonight with and effective date of October 17, 2019.
A motion was made by Edwards to approve the Resolution to grant signature authority on the West Carroll Middle School Bank Account as presented with an effective date of October 17, 2019. Second Tipton. On roll call all members present voted yes. MOTION CARRIED
D. Early Graduation Requests; 6:300-action item
1) Grace Johnson has submitted a letter requesting early graduation so she can pursue her college education early.
A motion was made by Bradbury to approve the early graduation at the end of the 1st Semester of school year 2019-2020 for Grace Johnson. Second Miller. On roll call all members present voted yes. MOTION CARRIED
2) Abigail Sedivy has submitted a letter requesting early graduation so she can pursue her college education early,
A motion was made by Bradbury to approve the early graduation at the end of the 1st Semester of school year 2019-2020 for Abigail Sedivy. Second Miller. On roll call all members present voted yes. MOTION CARRIED
E. Memorandum of Understanding Between the Board of Education of West Carroll Community Unit School District # 314 and the West Carroll Educational Support Personnel Association, IEA-NEA
A motion was made by Tipton to approve the MOU between the Board of Education of West Carroll Community Unit School District # 314 and the West Carroll Educational Support Personnel Association, IEA-NEA as presented. Second McIntyre. On roll call all members present voted yes. MOTION CARRIED
24. CLOSED SESSION for any lawful purpose including, but not limited to:
A. Appointment, employment, discipline, performance or dismissal or removal of specific employees; Section 5, Personnel
B. Collective Bargaining matters or consideration of salary schedules for one or more classes of employees; 5:200
C. Selection of a person to fill a public office or discipline, performance or removal of the occupant of an office; 2:60, 2:70
D. Student Discipline Cases; 7:190, 7:200, 7:230, 7:240 E. Special educational programs or other matters relating to individual students; 6:120 F. Litigation, pending or probable; 2:160.
A motion was made by Kilpatrick to adjourn to a closed session at 7:40 p.m.;
A) Appointment, employment, discipline, performance or dismissal or removal of specific employees; Section 5, Personnel.
B) Collective Bargaining matters or consideration of salary schedules for one or more classes of employees; 5:200.
C) Selection of a person to fill a public office or discipline, performance or removal of the occupant of an office: 2:60, 2:70
D) Student discipline cases; 7:190, 7:200, 7:230, 7:240 (Roll call vote)
F) Litigation, pending or probable; 2:160 Second by Edwards. On roll call all members present voted yes. MOTION CARRIED.
25. RETURN TO OPEN SESSION
A motion was made by Kilpatrick to return to open session at 9:45 p.m. Second by Tipton. On roll call all members present voted yes. MOTION CARRIED.
26. POSSIBLE ACTION AFTER CLOSED SESSION
A. Certified Staff: Resignation, Employment, Appointment, Discipline, Dismissal or Removal
B. Non-Certified Staff: Resignation, Employment, Appointment, Discipline, Dismissal or Removal
A motion was made by Bradbury to approve with regret the following retirement:
• Debbie Cottral-WCHS Head Building Secretary-effective October 31, 2019 Second by Tipton, On roll call all members present voted yes. MOTION CARRIED.
A motion was made by Bradbury to approve with regret the following resignation:
• Alexis LaBorne-5.5 hours a day bus aide-effective October 17, 2019 Second by Edwards. On roll call all members present voted yes. MOTION CARRIED.
A motion was made by Rath to approve with regret the following resignation:
• Brecken Albrecht-Part-time Paraprofessional at the WCPS-5.75 hours Second by Bradbury. On roll call all members present voted yes. MOTION CARRIED.
A motion was made by Edwards to hire the following Non-Certified staff:
• Tim Mormino-WCMS Full-time night custodian-effective October 17, 2019 Second by Tipton. On roll call all members present voted yes. MOTION CARRIED.
A motion was made by Miller to hire the following Non-Certified staff:
• Alexis LaBorn-Bus Driver - 4-hour work day-5 days a week-effective October 17, 2019 Second by Rath. On roll call all members present voted yes. MOTION CARRIED.
A motion was made by Tipton to hire the following Non-Certified staff:
• Brecken Albrecht-WCMS Building Secretary-193 paid days (student attendance days plus ten work days) effective October 17, 2019 Second by McIntyre. On roll call all members present voted yes. MOTION CARRIED.
C. Coaching Staff: Resignation, Employment, Appointment, Discipline, Dismissal or Removal
A motion was made by Tipton to approve with regret the following coaching resignation:
• Derek Stolarzyk-WCHS Assistant Wrestling Coach-effective
October 2, 2019 Second by Edwards. On roll call all members present voted yes. MOTION CARRIED.
D. Vacation Days, Personal Days, Leave Without Pay
A motion was made by Kilpatrick to deny the following leave without pay:
• Julia Themas- November 14 & 15, 2019 Second by Edwards. On roll call all members present voted yes. MOTION CARRIED.
A motion was made by McIntyre to approve the following leave without pay:
• Michelle Hartman-October 7, 2019 Second by Edwards. On roll call all members present voted yes. MOTION CARRIED.
E. Student Discipline Cases; 7:190, 7:200, 7:230, 7:240
A motion was made by Edwards to uphold the administrative decisions on discipline as presented at the WCPS and WCHS. Second by McIntyre. On roll call all members present voted yes. MOTION CARRIED.
27. OTHER-At this time, the board is not interested in paying subs more money for custodial work. 28. ADJOURN
A motion was made by Kilpatrick to adjourn at 9:58 p.m. Second by Tipton. On roll call all members present voted yes. MOTION CARRIED.
https://v3.boardbook.org/Public/PublicItemDownload.aspx?mk=50350611&fn=minutes.pdf
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