Ogle County County Facilities Committee met Nov. 12.
Here is the minutes provided by the committee:
1. Call Meeting to Order: Chairman Typer called the meeting to order at 1:00 p.m. Present: Fox, Griffin, Kenney, McLester, Reising and Sulser. Others: Sheriff Brian VanVickle, Finfrock, Nordman and Corbitt.
2. Approval of Minutes – October 8, 2019: Motion by Reising to approve the minutes as presented, 2nd by Sulser. Motion carried.
3. Public Comment: None
4. Project Status Report
Judicial Center 1st Floor Drinking Fountain (10/19) – VanVickle stated it was removed years ago and never replaced due to cost. Typer would like to see an updated quote.
Courthouse Door Closers (10/19) – VanVickle will look into, it may have been addressed already.
Slip & Fall Training (9/19) – offered through the Safety Committee.
Landscaping & Weed Program (9/19) – No report
Roof Leak at Solid Waste Dept. (9/19) – completed
Water Leak at EOC (9/19) – will be addressed this spring.
Water Leak under East basement door of Courthouse in Election Room (9/19) – completed
Cleaning of Courthouse Steps (9/19) – will work on
No Parking sign at Courthouse (9/19) – completed
Jail Trustees (9/19) – VanVickle stated they have 2 trustees now.
Courthouse Basement Bathroom Light Sensor (9/19) - completed
EOC Skylight (start 7/19) - completed
Judicial Center Compressor (start 7/19) – not installed
Communication Tower Extension (plan complete 6/19) – waiting on FCC, Verizon is currently putting up a building at the new tower.
Courthouse Exterior Planters & Replacement of Red Sidewalk Inserts (started 6/2018 – to be completed 5/2019) – completed 8/19
Focus House Electrical Outside Wiring (started 6/2018 – to be completed 5/2019) – completed 8/19
Weld Park Trees (started 7/2018 – completed 5/2019) – completed 5/19
Move Iron Mike (started 10/2018 – to be completed 6/2019 / work moved to 9/20) – Griffin gave a brief update
Pines Road Annex Repair List (started 11/2018 – to be completed 1/2019) – completed 4/19
Tuck Point Repair – 3rd floor wall will be repainted this winter
Judicial Center Lactation Room (start 2/2019 – to be completed 6/2019) – completed 6/19
Focus House Sidewalks (start 4/2019 – to be completed 5/2019) – Sulser stated they have been patched.
EOC Generator (start 4/2019 – to be completed 6/2019) – will be installed next week
Accounting Code Tracking (start 3/2019 – to be completed 6/2019) – will be done FY2020
Weld Park Electric Upgrade (start 4/2019 – to be completed 6/2019) – no report
Weld Park Septic – (to be completed 5/2019)
Weld Park Road Repair – (to be completed 5/2019)
Judicial Center Lighting – will replace as they fail (completed 5/2019)
5. LRP/IT Update: Griffin stated the project is going very well; they are currently waiting on Nicor Gas.
6. Old Business
510 Lincoln Hwy Cleaning Bill: None
County Credit Card Policy Review: VanVickle stated they will start using the worksheet; Sulser would like to see better descriptions of the purchases.
Budget Performance Report: Report was emailed.
7. New Business
2020 Proposed Budget: VanVickle reminded the Committee that the buildings are aging and they are starting to see bigger problems.
Introduction of New Problems/Projects: Typer would like to be notified when problems arise. VanVickle informed them they need to start discussing the removal of the old jail and the Soldiers/Sailors Monument. He is looking into a grant for a new Maintenance building.
Lease Agreement with City of Rochelle: Finfrock stated the City of Rochelle would like to utilize the west parking lot of the EOC building; they are still working on the terms.
Janitor Contract for EOC: Finfrock stated they have an agreement with Brandt Zies Z Cleaning for 1st floor cleaning only. County will provide all the supplies and the cost of cleaning will be a 51% Health Dept./49% Sheriff’s Dept. split. Motion by Kenney to approve and forward on to Executive Committee, 2nd by Griffin. Motion carried.
8. Approval of Bills
Credit Card Billing: None
Department Billing: Motion by Kenney that the department billing has been reviewed, 2nd by Fox. Motion carried. Total: $45,301.34
9. Closed Session: None
10. Adjournment: With no further business, Chairman Typer adjourned the meeting. Time: 1:56 p.m.