City of Savanna Regular Council met Nov. 12.
Here is the minutes provided by the council:
CALL TO ORDER:
Mayor Chris Lain called the meeting to order on the said date at 7:35 P.M. Notice of the meeting was delivered to all Council members and posted at 333 Chicago Avenue, Savanna, Illinois in accordance with the State of Illinois Open Meetings Act.
PLEDGE OF ALLEGIANCE:
Mayor Chris Lain led the Council in the pledge of allegiance.
PUBLIC HEARING: To Discuss the Submission of a CDBG Application for Economic Development Purposes: Sharon Pepin of CFPS lead the meeting at 7:35 P.M. about an application for a Community Development Block Grant, CDBG, from a local business. This grant will enable them to expand and update a local business to aid them to be more competitive and retain approximately 40 jobs. The City would merely be a pass-thru to the business of the funds and holds no responsibility for the grant from the State. Jim Friedenbach asked who the business is, Sharon Pepin replied they are requesting they remain anonymous until the grant’s announcement. Roger Husband asked if there are any housing rehab grants available. Sharon Pepin replied at this time there are some, but it is extremely competitive to acquire. The hearing closed at 7:43 P.M.
ROLL CALL / ESTABLISH QUORUM:
Mayor Chris Lain declared the establishment of a quorum with members in attendance Mayor Chris Lain, Jim Friedenbach, Jocelyn Boyd, Jeff Griswold, Pat Sanchez, Nick Law, Deb Long, and Roger Husband. Sara Purdom was absent. Non-members in attendance were News Media: Mike Nester, and Colton Ostrum, Linda Grissinger, John Delk, Aaron Golden and Blaine Kurth with IML, Marne LaShelle, Jeff Doran, Jared Fluhr-MSA, Sharon Pepin-CFPS, Comptroller/Treasurer Brittany Hatteberg, Fire Chief Shawn Picolotti, Police Lt. Dan Nevills, City Attorney Phil Jensen, and City Clerk Rhonda Weiss.
APPROVAL OF AGENDA:
Pat Sanchez motioned to approve the agenda as presented, seconded by Jocelyn Boyd. All voting in favor, none opposed. Motion passed.
APPROVAL OF MINUTES:
Consideration of the Minutes of the October 22, 2019 Regular Meeting and October 8, 2019 and October 22, 2019 Executive Session Minutes: Pat Sanchez motioned to approve the Minutes from October 22, 2019, seconded by Jeff Griswold. All voting in favor, none opposed. Motion passed. Executive Session Minutes were passed out, signed, and returned by all Council Members.
COMMUNICATIONS: IML Insurance Presentation – Aaron Golden: Aaron Golden explained a quote he has submitted to the City for liability insurance coverage, property, cyber coverage, etc. and the deductibles involved. This is a self-insurance pool for municipalities and currently at about 630 participants. Blaine Kurth spoke on safety/risk management, it is included with the program free of charge. Jeff Griswold asked if we approached them or the other way around. Blaine Kurth responded the City were former members, and they are trying to bring the City back into the program. Jeff Griswold asked to research why the City left before.
Ordinance/Public Relations Committee 10/24/19: Mayor Chris Lain briefly reviewed the meeting with the Council. Most of the meeting revolved around the addition of ATV’s to the Golf Cart/UTV Ordinance with further research needed. Mick Morfey appeared and requested a second license for golf carts from the campground on the bike path but not cross any city streets. Mayor Chris Lain pointed out the grant itself restricted motorized vehicle use, but now it doesn’t apply except for the two bridges and is not included in the City Code. Open-air meetings were also addressed, and it was found the City Code follows State Statute; over 50 people require three weeks’ notice for security reasons. The discussion about recreational marijuana was started with more research to follow. Roger Husband motioned to approve the Ordinance/Public Relations Committee report, seconded by Pat Sanchez. All voting in favor, none opposed. Motion passed.
Building & Public Property/Health & Safety Committee 10/29/19: Roger Husband reported on the meeting to the Council. There were some complaints regarding a property on 3rd Street, but it doesn’t meet any current standards for demolition by the City. Rental code enforcement and violations are being investigated as a new position. The fire properties in town will be researched by City Attorney Phil Jensen for recourse. Roger Husband also asked Phil Jensen if a list of derelict properties can be published to increase landowner responsibility for maintenance, and City Attorney Phil Jensen replied it is perfectly within reason and legal to do. Jocelyn Boyd motioned to approve the Building & Public Property/Health & Safety Committee report, seconded by Nick Law. All voting in favor, none opposed. Motion passed.
Hotel/Motel Committee, 11/06/19: Mayor Chris Lain updated the Council on the meeting. He reviewed the Facebook and website posts. The Explore Savanna site is up 2.1%, with the Galena site up only 0.2% over the same period. There was a Castle Giveaway for October. Diane Bausman reported on the regional advertising. Pat Sanchez motioned to approve the Hotel/Motel Committee report, seconded by Nick Law. All voting in favor, none opposed. Motion passed.
Finance Committee, 11/12/19: Chairman Pat Sanchez updated the Council on the meeting held earlier. The regular reports and annual budget were reviewed.
End of Year Bonus: The Committee discussed the End of Year Bonus, Pat Sanchez motioned to recommend approval of the Budgeted End of Year Bonus for full-time employees, at a rate of $200, under six months at $100, seconded by Nick Law. Roll Call Vote Aye: Jocelyn Boyd, Jeff Griswold, Pat Sanchez, Nick Law, Deb Long, Roger Husband, and Jim Friedenbach. Nay: none. Motion passed.
Financing-Wacker Road Project, Tax-Exempt Leasing Corporation: Tabled due to Public Works Superintendent John Lindeman not being in attendance.
Partial Reimbursement of Demolition Expenses, Rhonda Schroeder, CEO of BACU, 212 Murray Street: Pat Sanchez motioned to approve the reimbursement at $2,500 for BACU, 212 Murray Street, seconded by Jeff Griswold. All voting in favor, none opposed. Motion passed.
Partial Reimbursement of Demolition Expenses, Douglas Hastings, 811 Main Street: Pat Sanchez motioned to approve the payment of $2,500 less City expenses for a total of $2,144.73, seconded by Jocelyn Boyd. All voting in favor, none opposed. Motion passed.
Approval of Loan Disbursement #5 for IEPA Loan 17-5547 Water in the Amount of $257,700.29- Including MSA Invoice #9A ($20,044.22, Fischer Excavating Pay Application #5 ($231,656.07), and CFPS Inc. Invoice #2 ($6,000):
Approval of Loan Disbursement #5 for IEPA Loan 17-5546 Sewer in the Amount of $79,385.36- Including MSA Invoice #9B ($11,175.24, Fischer Excavating Pay Application #5 ($62,210.12), and CFPS Inc. Invoice #2 ($6,000):
Approval of Roadway Construction and request of IDOT, EDA, and City Funds in the amount of $373,209.46- Including MSA Invoice #9C for Roadway Construction Observation ($29,918.19), and Fischer Excavating Pay Application #5 Roadway Work ($343,291.27): These are the current loan disbursement drawdowns that will appear on a future Warrant. Pat Sanchez motioned to approve the Loan Disbursements, as stated, seconded by Jim Friedenbach. All voting in favor, none opposed. Motion passed.
Financial, Police, Fire, and Public Works for October 2019: After a brief review, Roger Husband motioned to approve the Financial, Police, Fire, and Public Works for October 2019, seconded by Jim Friedenbach. All voting in favor, none opposed. Motion passed.
Wacker Road Project Update and Associated Action Items: Jared Fluhr with MSA anticipates all torn up sections will be paved by substantial completion date. Everything poured so far has been blanketed and protected. Utility hole covers will be raised and finished for winter. There may be a few side streets that do not get paved before shutting down for the season by Thanksgiving, but the apartments and JC Carey Motors should be completed in time. Driveways may have some temporary finishing dependent on the weather. Roger Husband asked about the big crack and hole in the middle of the street by the city garage, Jared Fluhr will investigate it and believes it is a manhole.
Ordinance, Amending Title 3, Chapter 8, Subsection 5, Imposing a Municipal Cannabis Retailers’ Occupation Tax: After reviewing the addition of maximum 3% tax for Retail Cannabis Sales, Pat Sanchez motioned to place the Ordinance on 1st read, seconded by Roger Husband. All voting in favor, none opposed. Motion passed.
Resolution of Support on Submission of a CDBG Application for Economic Development Purposes: Pat Sanchez motioned to approve Resolution of Support on Submission of a CDBG Application for Economic Development Purposes #1188, seconded by Jocelyn Boyd. Roll Call Vote Aye: Pat Sanchez, Nick Law, Deb Long, Roger Husband, Jim Friedenbach, Jocelyn Boyd, and Jeff Griswold. Nay: None. Motion passed.
Amendment to Agreement to Provide Fire Protection Services: Fire Chief Shawn Picolotti explained this is a 5-year agreement with the Fire Protection District to provide fire protection outside City limits that the City is reimbursed. Jeff Griswold motioned to approve the Agreement, seconded by Pat Sanchez. All voting in favor, none opposed. Motion passed.
Ordinance of the City of Savanna, Carroll County, Illinois, approving a Redevelopment Agreement By and Between the City of Savanna, Carroll County, Illinois, and Manny’s Inc.: Pat Sanchez motioned to approve Ordinance #2253 with Manny’s Inc. waive second read, seconded by Jocelyn Boyd. Roll Call Vote Aye: Deb Long, Roger Husband, Jim Friedenbach, Jocelyn Boyd, Jeff Griswold, Pat Sanchez, and Nick Law. Nay: None. Motion passed.
December 24, 2019, Council Meeting Discussion: After a brief discussion, Jeff Griswold motioned to cancel the council meeting scheduled for December 24, 2019, seconded by Jocelyn Boyd. All voting in favor, none opposed. Motion passed.
5ILCS 120/2 (c)(2) Collective Bargaining:
Roger Husband motioned to move to Executive Session at 9:24 P.M., seconded by Nick Law. All voting in favor, none opposed. Motion passed.
Possible Action on Executive Session: At 9:57 P.M., the Council returned from Executive Session. Mayor Chris Lain motioned to return from Executive Session, seconded by Pat Sanchez. All voting in favor, none opposed. Motion passed. No Action was taken on Executive Session.
CITIZENS, COMMITTEE MEMBERS:
Linda Grissinger asked if the Mississippi Steamer had been rented. Mayor Chris Lain stated he believed it has but was not completely sure on what kind of business at this point.
With nothing further, Mayor Chris Lain made a motion to adjourn at 10:01 P.M.