City of Savanna City Council met Nov. 26.
Here is the minutes provided by the council:
CALL TO ORDER:
Mayor Chris Lain called the meeting to order on the said date at 7:31 P.M. Notice of the meeting was delivered to all Council members and posted at 333 Chicago Avenue, Savanna, Illinois in accordance with the State of Illinois Open Meetings Act.
PLEDGE OF ALLEGIANCE:
Mayor Chris Lain led the Council in the pledge of allegiance.
ROLL CALL / ESTABLISH QUORUM:
Mayor Chris Lain declared the establishment of a quorum with members in attendance Mayor Chris Lain, Jocelyn Boyd, Jeff Griswold, Pat Sanchez, Nick Law, Sara Purdom, and Roger Husband. Jim Friedenbach and Deb Long were absent. Non-members in attendance were News Media: Michael Miller and Colton Ostrum, Linda Grissinger, Aaron Golden with IML, Marne LaShelle, Jared Fluhr-MSA, Comptroller/Treasurer Brittany Hatteberg, Police Chief Jeff Doran, Superintendent of Public Works John Lindeman, and City Attorney Phil Jensen.
APPROVAL OF AGENDA:
Pat Sanchez requested to add to the agenda under New Business, Letter Requesting TIF Funds, Lars Colgan. Sara Purdom motioned to approve the agenda with the addition, seconded by Pat Sanchez. All voting in favor, none opposed. Motion passed.
APPROVAL OF MINUTES:
Consideration of the Minutes of the November 12, 2019 Regular Meeting and Executive Session: Roger Husband motioned to approve the Minutes from November 12, 2019, seconded by Sara Purdom. All voting in favor, none opposed. Motion passed. Executive Session Minutes were passed out, signed, and returned by all Council Members present.
COMMITTEE REPORTS:
Personnel Committee 11/26/19: Jeff Griswold briefly reviewed the meeting held prior to the council meeting. Approved Vacation/Sick Leave/Comp/Personal reports from September and October 2019. It was also on the agenda for Review and Recommendation, Administrative Employee. Discussion was held about Tiffany Stretton’s title being changed from Acting Bookkeeper to Bookkeeper at $17.68 per hour effective December 9th, 2019. Jeff Griswold motioned to approve Tiffany Stretton’s title change to Bookkeeper at $17.68 per hour effective December 9th, 2019, seconded by Jocelyn Boyd. Roll call vote aye: Sara Purdom, Jocelyn Boyd, Jeff Griswold, Pat Sanchez, Nick Law, and Roger Husband. Nay: None. Motion passed. Pat Sanchez motioned to approve the Personnel Committee report, seconded by Nick Law. All voting in favor, none opposed. Motion passed.
WARRANT #7A:
Additional Invoices Totaling $54,242.11: Mayor Chris Lain stated these were to pay invoices associated with the Wacker Road Project and are city funds. Pat Sanchez motioned to approve Warrant #7A Totaling $54,242.11, seconded by Jocelyn Boyd. Roll call vote aye: Jocelyn Boyd, Jeff Griswold, Pat Sanchez, Nick Law, Roger Husband, and Sara Purdom. Nay: None. Motion passed.
UNFINISHED BUSINESS:
Wacker Road Project Update and Associated Action Items: Jared Fluhr with MSA mentioned the schedule outlined changed, the plan is to keep forming sidewalks and cleaning up. J.C Carey Motors entrance will be completed. They would like to stagger barricades to allow local traffic but not thru traffic. They plan to keep working after thanksgiving because of the weather. Backfilling from Fischer will continue behind the curb and they will try to sweep and get things cleaned up and open in about a week. For the winter, there are some cracks that will be addressed next year. Roger Husband is concerned with salt since we are upon winter and that impacting the new road. Jared Fluhr stated the road is curing quickly and a little salt would not impact the road. Any questions or concerns need to brought forth immediately so Fischer can address them before winter and employees are on vacation or laid off.
Ordinance, Amending Title 3, Chapter 8, Subsection 5, Imposing a Municipal Cannabis Retailers’ Occupation Tax: After reviewing the addition of maximum 3% tax for Retail Cannabis Sales, Pat Sanchez motioned to approve Ordinance #2254, Ordinance, Amending Title 3, Chapter 8, Subsection 5, Imposing a Municipal Cannabis Retailers’ Occupation Tax, seconded by Nick Law. Roll call vote aye, Jeff Griswold, Pat Sanchez, Nick Law, Roger Husband, Sara Purdom, and Jocelyn Boyd. Nay: None. Motion passed.
NEW BUSINESS:
Financing-Wacker Road Project, Tax-Exempt Leasing Corporation: Superintendent of Public Works John Lindeman contacted the Tax-Exempt Leasing Corporation and local institutions on financing the street project for the amount of $500,000.00. They presented a 7-year term at 3.99% with payments at $83,274.02 and 10-year term at 3.99% with payments at $61,614.79. It is recommended by Superintendent of Public Works John Lindeman to use TIF Funds to pay this loan since it is in the TIF District and utilize the Public Ways and Property Improvement Fund for roads outside the TIF District. There is no penalty for paying off early. TIF 1 is waiting for extension signature from the governor, which brings in approximately $100,000 per year, while TIF 2 is approximately $30,000. The first payment is due in a year, which it is hoped to budget and pay off sooner if the 10-year is taken. Roger Husband motioned to take the 10-year term, seconded by Nick Law. Roll call vote aye, Nick Law, Roger Husband, Sara Purdom, Jocelyn Boyd, and Jeff Griswold. Nay: Pat Sanchez. Motion passed.
Letter Requesting TIF Funds, Joseph Barile: Joseph Barile is requesting TIF Funds for 407 Main Street, he plans to put in a space for collectibles store, antiques. That might change down the road and he plans to maintain the apartments in the upstairs of the building. He hopes to have something open within a month. Pat Sanchez motioned to approve the inducement letter for 407 Main Street, seconded by Nick Law. All voting in favor, none opposed. Motion passed.
Letter Requesting TIF Funds, Lars Colgan: Lars and Kathy Colgan, owners of the Savanna Times Theater at 222 Main Street, are requesting TIF Funds to assist with improvements to the building, one of which would be lighting the marquee. They anticipate to make improvements yearly and will possibly inquire about additional assistance later. Pat Sanchez motioned to approve the inducement letter for 222 Main Street, seconded by Nick Law. All voting in favor, none opposed. Motion passed.
Ordinance, Revising Annual Budget Ordinance for Fiscal Year 2019-2020: The City had an increase in assessed valuation which allows us to levy more money into our funds. Mayor Chris Lain stated this has been done in previous years in order to levy the full amount. Amending budget to increase what we budgeted in order to levy the full amounts. Pat Sanchez motioned to approve and place on first reading the Ordinance, Revising Annual Budget Ordinance for Fiscal Year 2019-2020, seconded by Sara Purdom. All voting in favor, none opposed. Motion passed.
Ordinance, Annual Tax Levy: After a brief review, Pat Sanchez motioned to approve and place on first reading the Ordinance, Annual Tax Levy, seconded by Jocelyn Boyd. All voting in favor, none opposed. Motion passed.
Insurance Proposals: Mayor Chris Lain stated our current company Crum-Halsted gave a quote of $104,324 with BRIT and $107,117 with ICRMT proposal. Our current company provides a safety grant and is very attentive to our needs. IML Risk Management Association provided a quote of $93,744 and is waiving the prior acts for public officials liability, employment practices liability, and employee benefits liability at a cost of $4,678. When comparing deductibles, IML Risk Management Association overall is lower and they will freeze the rate for 2 years. Jeff Griswold motioned to change insurance companies to IML, seconded by Nick Law. Roger Husband asked the motion be changed to include the rate locked in for 2020 and 2021. Jeff Griswold amended his motion to include change insurance companies to IML at the locked in rate for 2 years and included is waiving the prior acts, seconded by Nick Law. Roll call vote aye, Nick Law, Roger Husband, Sara Purdom, Jocelyn Boyd, Jeff Griswold, and Pat Sanchez. Nay: None. Motion passed.
Planning and Zoning Board Minutes, 11/13/19: Superintendent of Public Works John Lindeman stated planning and zoning met in regards to 3 petitioners with 4 zoning requests and is requesting approval on first reading since they are still trying to complete work before winter. Pat Sanchez motioned to approve the Planning and Zoning Board Minutes from 11/13/19, seconded by Jocelyn Boyd. All voting in favor, none opposed. Motion passed.
Planning and Zoning Board, Findings of Fact, Variation Request V-01-19(a) by Shane Kosier & Jennifer Koster: They would like to tear down the existing garage located at 21 East 5th Street and replace with a metal building, it would be 10 feet from the alley. In order for Shane Kosier and Jennifer Koster to replace garage they need a variance to reduce the separation between the principal structure and the proposed structure to get separation from the neighbor’s tree. Pat Sanchez motioned to approve the Findings of Fact, Variation Request V-01-19(a) by Shane Kosier and Jennifer Koster, seconded by Roger Husband. All voting in favor, none opposed. Motion passed.
Ordinance Approving Variation V-01-19(a) To Allow a Rear Yard Setback of Two (2) Feet Instead of the Required Five (5) Feet: After a brief review, Pat Sanchez motioned to approve on the first reading Ordinance #2255, Approving Variation V-01-19(a) To Allow a Rear Yard Setback of Two (2) Feet Instead of the Required Five (5) Feet, seconded by Nick Law. Roll call vote aye, Roger Husband, Sara Purdom, Jocelyn Boyd, Jeff Griswold, Pat Sanchez, and Nick Law. Nay: None. Motion passed.
Planning and Zoning Board, Findings of Fact, Variation request V-01-19(b) by Shane Kosier & Jennifer Koster: This would allow an accessory structure to be setback 2 feet from the principal structure instead of the required 10 feet. Pat Sanchez motioned to approve the Findings of Fact, Variation request V-01-19(b) by Shane Kosier & Jennifer Koster, seconded by Sara Purdom. All voting in favor, none opposed. Motion passed.
Ordinance Approving Variation V-01-19(b) To Allow an Accessory Structure to be Two (2) Feet from the Principal Structure Instead of the Required Ten (10) Feet: After a brief review, Pat Sanchez motioned to approve on the first reading Ordinance #2256, Approving Variation V-01-19(b) To Allow an Accessory Structure to be Two (2) Feet from the Principal Structure Instead of the Required Ten (10) Feet, seconded by Sara Purdom. Roll call vote aye, Roger Husband, Sara Purdom, Jocelyn Boyd, Jeff Griswold, Pat Sanchez, and Nick Law. Nay: None. Motion passed.
Planning and Zoning Board, Findings of Fact, Variation Request V-02-19 by Alfonso Barragan:
Alfonso Barragan is requesting a variance for property located at 216 Calumet Street. Phil Case attended the meeting to present his clients. He stated they would like to build a canopy/car port over the driveway so Mrs. Barragan has a place to park the car with protection from the elements. There would be no walls and the driveway is directly adjacent to the neighbors. Phil Case stated it would be attached to the house and supported by metal posts. Roger Husband motioned to approve the Findings of Fact, Variation Request V-02-19 by Alfonso Barragan, seconded by Jeff Griswold. All voting in favor, none opposed. Motion passed.
Ordinance Approving Variation V-02-19 To Allow a Side Yard Setback of Zero (0) Feet Instead of the Required Six (6) Feet: After a brief review, Pat Sanchez motioned to approve on the first reading Ordinance #2257, Approving Variation V-02-19 To Allow a Side Yard Setback of Zero (0) Feet Instead of the Required Six (6) Feet, seconded by Roger Husband. Roll call vote aye, Sara Purdom, Jocelyn Boyd, Jeff Griswold, Pat Sanchez, Nick Law, and Roger Husband. Nay: None. Motion passed.
Planning and Zoning Board, Findings of Fact, Variation Request V-03-19 by Joe and Chris Jensen:
Joe and Chris Jensen are requesting a variance for property located at 613 Cragmoor Street, they are proposing an addition to the north side of their garage that would be six feet from the side lot line instead of the required 10 feet. Roger Husband motioned to approve the Findings of Fact, Variation Request V-03-19 by Joe and Chris Jensen, seconded by Sara Purdom. All voting in favor, none opposed. Motion passed.
Ordinance Approving Variation V-03-19 To Allow a Side Yard Setback of Six (6) Feet Instead of the Required Ten (10) Feet: After a brief review, Pat Sanchez motioned to approve on the first reading Ordinance #2258, Approving Variation V-03-19 To Allow a Side Yard Setback of Six (6) Feet Instead of the Required Ten (10) Feet, seconded by Sara Purdom. Roll call vote aye, Jocelyn Boyd, Jeff Griswold, Pat Sanchez, Nick Law, Roger Husband, and Sara Purdom. Nay: None. Motion passed.
CITIZENS, COMMITTEE MEMBERS:
Linda Grissinger asked why KWQC was in town. Mayor Chris Lain stated it was because of the fire hydrants being turned on in the early morning hours. He is bringing attention to the issue. Superintendent of Public Works John Lindeman stated this is serious due to the temperatures and it freezing to the road as well as the problem that can occur at running water down the road and into people’s yards. It is asked if anyone has any information to contact the police department. Mayor Chris Lain reminded everyone of the Christmas Walk on November 29th downtown from 5-8 P.M. Nick Law asked that the street sweeper be used to clean up town before the Christmas Walk later this week.
ADJOURNMENT:
With nothing further, Mayor Chris Lain made a motion to adjourn at 8:49 P.M.
https://www.savanna-il.us/meetingagendas/20191126council.pdf
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