Ogle County Facilities Committee met Jan. 14.
Here is the minutes provided by the committee:
1. Call Meeting to Order: Chairman Typer called the meeting to order at 1:00 p.m. Present: Fox, Griffin, Kenney, Reising and Sulser. Others: Sheriff Brian VanVickle, County Clerk & Recorder Laura Cook, Nordman, Janes, Corbitt and Droege (arrived at 1:12). Absent: McLester.
2. Approval of Minutes – December 10, 2019: Motion by Kenney to approve the minutes as presented, 2nd by Griffin. Motion carried.
3. Public Comment: None
4. Project Status Report
Communication Tower – Liberty Hill (12/19): Typer questioned the construction; VanVickle stated Verizon installed a portable building. They have received the approval from FAA and waiting on FCC.
Electric Use at Courthouse on Weekends (12/19): VanVickle stated there was a weekend where the temperature was below zero and they turned on the electric heat in jail.
Tree Trimming of Courthouse (12/19): It will wait until spring and they will have the company check all the trees on the property.
Judicial Center 1st Floor Drinking Fountain (10/19): waiting on a 2nd quote.
Courthouse Door Closers (10/19): completed
Slip & Fall Training (9/19): VanVickle will speak to Heuer about this topic.
Water Leak at EOC (9/19): plan landscape repair 6/20
Water Leak under East basement door of Courthouse in Election Room (9/19): completed
Cleaning of Courthouse Steps (9/19)
Courthouse Step Heater not working (11/19): Sensor was out; they came up with a solution and it is working now.
Jail Trustees (9/19): VanVickle stated the trustees do work inside the jail first and if they have enough, they will do outside work.
Move Iron Mike (started 10/2018 – to be completed 6/2019 / work moved to 9/20) – Griffin gave a brief update; they are working on an intergovernmental agreement.
Tuck Point Repair (start 1/19 – plan complete 6/19): walls still need to be repaired.
Judicial Center Compressor (start 7/19): completed
EOC Generator (start 4/2019 – to be completed 6/2019): Rochelle approved the enclosure plan.
Focus House Sidewalks (start 4/2019 – to be completed 5/2019): Foundation to handle project.
Communication Tower Extension (plan complete 6/19)
Weld Park Electric Upgrade (start 4/2019 – to be completed 6/2019): service has been disconnected; VanVickle will bring back a quote for project next month.
Courthouse – lights out – 3rd floor/Treasurer’s Office
VanVickle went through the process for maintenance requests; if it is an emergency then he recommends calling the Maintenance Dept.
5. LRP/IT Update: Griffin stated the project is going very well; they are under budget and 4-6 weeks ahead of schedule. South side of building is done.
6. Old Business
County Credit Card Policy Review: Discussion was held.
Budget Performance Report: None
7. New Business
Introduction of New Problems/Projects: None
Physical Security Walkthrough – Cyber Navigator Report: County Clerk Cook informed the Committee about her security report. She will have some grant money to help cover the costs. VanVickle stated they have some reasonable solutions in mind.
Cook also informed everyone that the basement floors are being cleaned and Maintenance staff is working hard to move everything.
8. Approval of Bills
Credit Card Billing: Motion by Sulser that the credit card bills have been reviewed, 2nd by Fox. Motion carried. Total: $50.50
Department Billing: Sulser questioned the trips to Menards. VanVickle stated they do
not make special trips to Menards; it is usually when they are going to another company and stop. Motion by Griffin that the department billing has been reviewed, 2nd by Reising. Motion carried. Total: $71,115.28
9. Closed Session: None
10. Adjournment: With no further business, Chairman Typer adjourned the meeting. Time: 1:56 p.m.