Ogle County Finance, Revenue and Insurance Committee met March 10.
Here is the minutes provided by the committee:
1. Call Meeting to Order: Chairman Sparrow called the meeting to order at 5:00 p.m. Present: Finfrock, Nordman, Smith, Typer, Whalen and Youman. Others: Droege, Janes, Kenney, Treasurer Linda Beck, County Clerk & Recorder Laura J. Cook, IT Manager Larry Callant, Dave Zahller with IACBM, Adam Heal with Crum-Halsted Insurance.
2. Approval of Minutes - February 11, 2020 – Motion by Smith to approve the minutes as presented, 2nd by Nordman. Motion carried.
3. Public Comment: Kenney stated the Personnel & Salary Committee is asking if the Health Insurance Fund earned interest can be used for the HR-EAP Services. Kenney stated we do not have a revenue stream to cover any situations.
4. Approval of Bills
County Clerk: $18,863.07. Motion by Whalen, 2nd by Youman. Motion carried.
Treasurer: $1,388.24. Motion by Finfrock, 2nd by Nordman. Motion carried.
Finance: $25,579.25. Motion by Smith, 2nd by Whalen. Motion carried.
Department Claims: Motion by Smith that the claims were reviewed, 2nd by Nordman. Motion carried.
5. Insurance
Health Insurance and Aggregate report:.86 loss ratio.
Property & Casualty – CIRMA: None
Insurance Program Review & Discussion: Mr. Heal gave a quarterly report.
6. Department Reports: County Clerk Cook reported on the process that the Department took last week with the ballot issues from last month. She went to set up the Early Voting Polling Place in Rochelle today; Dement and Flagg Precincts can vote starting tomorrow at the Flagg Township Building on Route 38. Cook also stated that 3 out of the 6 nursing homes in Ogle County are under quarantine so they will not allow our Election Judges in for early voting. Cook stated ballots will be mailed directly to the residents. Youman asked how the early voting numbers are. Cook stated it is the same as the last Presidential election. Smith asked if you mail the ballot, how do you know who is completing it. Cook stated if someone assists the voter, there is a spot for them to sign on the envelope stating they provided the assistance.
Treasurer Beck states the preliminary audit is in and will be available next month. Beck updated the Committee regarding General Fund revenue.
7. Budget Review: Sparrow went through the budget report; discussion was held. Sparrow would like to appoint 2 members to look at how to handle the revenue shortage. Smith asked what kind of timeframe he expects for a report. Kenney would like to see something in the next 2 months but soon as possible. Youman thinks we need to act sooner; we need to lay out some contingency plans with the help of Dept. Heads. Youman suggested the duo comes up with Dept. percentages to cut and then engage the Dept. Heads as to where they can cut that percentage. Discussion continued. Group would be made up of Youman, Janes, Griffin, Whalen and Treasurer Linda Beck.
8. Old Business – Cannabis Ordinance: Consensus to move on to full Board at a 3% tax rate for Municipalities.
9. New Business
Resolution on List of Banks: Motion by Nordman to approve the resolution as presented, 2nd by Whalen. Motion carried.
Dave Zahller – New IACBM Benefit: Mr. Zahller gave a presentation regarding Group Life Policies.
Revolving Vehicle Fund: Sparrow distributed a copy of the request from VanVickle.
Discussion was held regarding the budget and procedures to request money. Whalen asked if these 3 vehicles were additional or replacement vehicles. Beck is unaware if they are replacements. Youman asked if VanVickle has taken delivery of the vehicles. Sparrow stated his opinion is that once it is in the budget, they can purchase the vehicles per budget. Nordman stated these 3 are replacements, not additional to the fleet. Whalen questioned were the money would go from his vehicle replacement. Sparrow stated it would go back to the original fund that purchased the vehicle. Motion by Finfrock to approve the invoice for the 3 vehicles with the contingency that the proceeds from the sale of the 3 old vehicles come back to the Fund, 2nd by Youman. Motion carried.
Hiring Freeze Position Review – New Requests: None
10. Other Business: None
11. Closed Session: None
12.Adjournment: Motion by Nordman to adjourn, 2nd by Youman. Motion carried. Time: 5:53 p.m.
https://www.oglecounty.org/document_center/County%20Board/Committees/Finance%20and%20Insurance/2020/Finance%20and%20Insurance%20Committee%20Minutes%20March.pdf
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