Ogle County Finance, Revenue & Insurance Committee met May 12.
Here is the agenda provided by the committee:
1. Call Meeting to Order: Chairman Sparrow called the meeting to order at 2:37 p.m. Present via audio: Finfrock, Nordman, Smith (arrived at 2:42), Typer, Whalen and Youman. Others via audio: Reising, Griffin, Kenney, Treasurer Linda Beck, County Clerk & Recorder Laura J. Cook, Director of Court Services Cindy Bergstrom, Circuit Clerk Kim Stahl, IT Manager Larry Callant and Nick Bava and Brian LeFevre with Sikich.
2. Approval of Minutes – April 14, 2020 – Motion by Whalen to approve the minutes as presented, 2nd by Nordman. Motion carried.
3. Public Comment: None
4. Approval of Bills
County Clerk: $207.85. Motion by Finfrock, 2nd by Nordman. Motion carried.
Treasurer: $1,461.19. Motion by Finfrock, 2nd by Whalen. Motion carried.
Finance: $12,301.79. Motion by Whalen, 2nd by Youman. Motion carried.
Department Claims: None
5. Insurance
Health Insurance and Aggregate report:.88 loss ratio.
Property Casualty – CIRMA Update: None
Insurance Program Review: None
6. Department Reports: County Clerk Cook stated her appreciation for everyone working well during this closure.
Treasurer Beck stated the property tax bills will go out the end of the week. First installment is due July 1st and second is September 11th.
7. Budget Review: Sparrow briefly went through the budget report.
8. Old Business – 2020 Budget Amendment Ordinance: Motion by Whalen to approve the ordinance as presented, 2nd by Finfrock. Motion carried.
9. New Business
2019 Audit Report: Motion by Whalen to approve the audit as presented, 2nd by Smith. Motion carried.
Elected Officials Salaries – Circuit Clerk/Coroner: Sparrow stated that it is being presented with a 2%, 2.5%, 2% and 2% for FY2021-2024. Kenney stated the Personnel Committee also passed an increase for the Chief Deputy Coroner position effective 12/1/20 of $10,000, because that position is under what other Chief Deputy positions are paid and they work round the clock all year long. He also mentioned a new full-time position for the Treasurer’s office. Smith stated he has a hard time approving an increase when we have asked all departments to cut their budgets. Kenney appreciated Smith’s comments but the workload of the Chief Deputy Coroner has been increasing for some time. Nordman disagreed with Smith; it is a long overdue salary adjustment. Finfrock asked how the Elected Officials salaries got off track. Circuit Clerk Stahl stated that she agrees with getting back on the same scale and recommended that FY2021 be a set dollar amount that would get them the same and then percents after that that would match what the Treasurer and County Clerk are on. It is proposed that Circuit Clerk salary be set as follows: FY21 $84,871, FY22 2.5%, FY23 2% and FY24 2%. Coroner salary be set as follows: 2%, 2.5%, 2% and 2%. Motion by Smith to approve the recommended scale, 2nd by Finfrock. Motion carried.
Sparrow addressed the Chief Deputy Coroner increase. Motion by Nordman to approve the requested increase of $10,000 for Chief Deputy Coroner effective 12/1/2020, 2nd by Whalen. Typer asked what the current salary was; $41,020.49. Typer asked if the position would qualify for overtime; yes. Roll Call: Yes-Finfrock, Nordman, Typer, Whalen, Sparrow. No-Smith. Motion carried.
Bank Accounts Outside of the Treasurer’s Office: Beck mentioned that the audit has found some accounts that have been opened under the County’s FEIN number without adding them to the accounting software. Typer asked if there is a problem. Beck stated they are not being accounted for in our New World software and it was addressed in the audit. Finfrock stated this needs to be addressed. Sparrow stated they will discuss in more detail next month.
Hiring Freeze Position Review – New Requests: Beck informed the Committee that one part-time employee is leaving and she is already short one. She would like to hire a full- time person to replace 2 part-time positions. Personnel Committee approved the request and starting salary would be $30-35,000. Motion by Smith to approve the position request, 2nd by Whalen. Motion carried.
10. Other Business: None
11.Adjournment: Motion by Whalen to adjourn, 2nd by Smith. Motion carried. Time: 3:37 p.m.
https://www.oglecounty.org/document_center/County%20Board/Committees/Finance%20and%20Insurance/2020/Finance%20and%20Insurance%20Committee%20Minutes%20May.pdf
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