City of Savanna City Council met May 12.
Here is the minutes provided by the council:
CALL TO ORDER:
Mayor Chris Lain called the meeting to order on the said date at 7:34 P.M. Notice of the meeting was delivered to all Council members and posted at 333 Chicago Avenue, Savanna, Illinois in accordance with the State of Illinois Open Meetings Act.
PLEDGE OF ALLEGIANCE:
Mayor Chris Lain led the Council in the pledge of allegiance.
ROLL CALL / ESTABLISH QUORUM:
Mayor Chris Lain declared the establishment of a quorum with members in attendance Mayor Chris Lain, Jim Friedenbach, Jocelyn Boyd, Jeff Griswold, Nick Law, Deb Long, Roger Husband, and Pat Sanchez. Sara Purdom was absent. Non-members in attendance were News Media: Mike Nester, Mike Miller, and Colton Ostrum, Jared Fluhr with MSA, Fire Chief Shawn Picolotti, Public Works Superintendent John Lindeman, Police Chief Jeff Doran, Comptroller/Treasurer Brittany Hatteberg, City Attorney Phil Jensen, and City Clerk Rhonda Weiss.
APPROVAL OF AGENDA:
Mayor Chris Lain would like to add under new business, a request from Carroll County to hold voting at the Fire Station with a minimum 5-year commitment. After review, Pat Sanchez motioned to approve the Agenda with the addition, seconded by Roger Husband. All voting in favor, none opposed. Motion passed.
APPROVAL OF MINUTES:
Consideration of the Minutes of the April 28, 2020 Regular Meeting: After a brief review, Pat Sanchez motioned to approve the Regular Meeting Minutes from April 28, 2020, seconded by Deb Long. All voting in favor, none opposed. Motion passed.
COMMITTEE REPORTS:
Finance Committee, 05/12/20: Pat Sanchez asked Public Works Superintendent John Lindeman to research the Mississippi Palisades State Park Lab Testing and see if we could get out of the middle of it for payments, allowing IPR to bill them directly. After a brief review, Accounts Receivable and the 12/24/36/48/60 Month Reports for April, Pat Sanchez pointed out the closure of Refuse Depreciation Fund #22 and funds were transferred to Refuse Fund #21.
2019/2020 Budget Review: Chairman Pat Sanchez reviewed this year's budget for all departments. He noted even without sales tax and license revenue not being collected due to the virus, Civic Fund came in under budget and had increased revenue.
Request for Funds, City Mowing, Public Works Department: Public Works Superintendent John Lindeman is requesting the Council approve the awarding of a contract to Shepard Landscaping for this year without going out for bids. He would like to have the mowing taken care of outside of his department to keep the City employees working on City projects. Pat Sanchez motioned to approve the total not to exceed Budgeted amount of $25,800, seconded by Jocelyn Boyd. All voting in favor, none opposed. Motion passed.
Request for Funds, CPU & Monitor, Public Works Department: Public Works Superintendent John Lindeman is requesting the Council approve the purchase of a new CPU & Monitor for his office with the old one going out to the Wacker Road Shop for the Public Works Department. Pat Sanchez motioned to approve the release of budgeted funds not to exceed $3,000, seconded by Roger Husband. All voting in favor, none opposed. Motion passed.
Request for Funds, Infiltration/Inflow Study (MSA), Public Works Department: Public Works Superintendent John Lindeman is requesting the Council approve the start of the infiltration/inflow study by MSA. Pat Sanchez motioned to release budgeted funds not to exceed $42,500, seconded by Jeff Griswold. All voting in favor, none opposed. Motion passed.
Request for Funds, GIS Development/Implementation (MSA), Public Works Department:
Public Works Superintendent John Lindeman is requesting the Council approve the GIS Development & Implementation of the program and get it started. Pat Sanchez motioned to approve the release budgeted funds not to exceed $45,000, seconded by Roger Husband. All voting in favor, none opposed. Motion passed.
Request for Funds, Vacuum Trailer, Public Works Department: Public Works Superintendent John Lindeman is requesting the Council approve the going out for bid of a Vacuum Trailer. Roger Husband motioned to approve going out for bid for Vacuum Trailer, seconded by Nick Law. All voting in favor, none opposed. Motion passed.
Request for Funds, Sewer Push Camera, Public Works Department: Public Works Superintendent John Lindeman is requesting the Council approve the purchase of the Sewer Push Camera not to exceed $4,000. Pat Sanchez motioned to approve the release budgeted funds not to exceed $4,000, seconded by Deb Long. All voting in favor, none opposed. Motion passed.
Request for Funds, Booster Pump Signal Wire Replacement, Public Works Department:
Public Works Superintendent John Lindeman is requesting the Council approve replacement not to exceed $5,000. Roger Husband motioned to approve the release budgeted funds not to exceed $5,000, seconded by Jim Friedenbach. All voting in favor, none opposed. Motion passed.
Request for Funds, Pipe & Concrete Chainsaw, Public Works Department: Public Works Superintendent John Lindeman is requesting the Council approve the purchase of a pipe and concrete chainsaw not to exceed $5,000. Pat Sanchez motioned to approve the release budgeted funds not to exceed $5,000, seconded by Nick Law. All voting in favor, none opposed. Motion passed.
Request for Funds, Work Site Light Tower, Public Works Department: Public Works Superintendent John Lindeman is requesting the Council approve the purchase of a work site light tower not to exceed $2,000. Roger Husband motioned to approve the release budgeted funds not to exceed $2,000, seconded by Nick Law. All voting in favor, none opposed. Motion passed.
Request for Funds, Roadway Study (PASER by MSA), Public Works Department: Public Works Superintendent John Lindeman is requesting the Council approve the beginning phase of a roadway study in town to rate roads for repair not to exceed $22,400. Pat Sanchez motioned to approve the release budgeted funds not to exceed $22,400, seconded by Jim Friedenbach. All voting in favor, none opposed. Motion passed.
Discussion and Approval of MSA Invoice #13C in the amount of $26,799.50 for Costs Associated with Construction Engineering for Roadway Costs:
Discussion and Approval of Fischer Excavating Inc. Pay Application #9 in the amount of $369,671.44 with a payment of $347,463.53 from EDA Funds for Roadway Costs: Discussion and approval of the IEPA Water Loan 17-5547 request #9 in the amount of $11,407.99, including Fischer Excavating Inc. Pay Application #9 in the amount of $9,520.65 and MSA Invoice #13A in the amount of $1,887.34:
Discussion and approval of IEPA Sewer Loan 17-5546 request #9 in the amount of $13,899.22, including Fischer Excavating Inc. Pay Application #9 in the amount of $12,687.26 and MSA invoice #13B in the amount of $1,211.96:
After a brief review, Pat Sanchez motioned to approve MSA Invoice #13C in the amount of $26,799.50 for Costs Associated with Construction Engineering for Roadway Costs, Fischer Pay Application #9 in the amount of $369,671.44, IEPA Water Loan 17-5547 request #9 in the amount of $11,407.99, and IEPA Sewer Loan 17-5546 request #9 in the amount of $13,899.22, seconded by Jocelyn Boyd. All voting in favor, none opposed. Motion passed.
Jeff Griswold motioned to approve the Finance Committee Report, seconded by Nick Law.
All voting in favor, none opposed. Motion passed.
WARRANT #1: Bills for the Month of April Totaling $559,883.11: After a brief review, Pat Sanchez motioned to approve Warrant #1, Bills for the Month of April Totaling $559,883.11, seconded by Jeff Griswold. Roll Call Vote Aye: Jocelyn Boyd, Jeff Griswold, Pat Sanchez, Nick Law, Deb Long, and Jim Friedenbach. Roger Husband abstained. Nay: None. Motion passed.
COMMUNICATIONS:
Mayor Chris Lain has received notice of road work on Highway 52 from the Plum River to Mt. Carroll this summer and wanted to make everyone aware.
APPOINTMENTS:
Election of Mayor Pro-Tem: Mayor Chris Lain expressed his desire to keep everything the same as last year by nominating Pat Sanchez as Mayor Pro-Tem, Jocelyn Boyd motioned to approve the recommended appointment of Pat Sanchez for Mayor Pro-Tem, seconded by Deb Long. All voting in favor, none opposed. Motion passed.
City Attorney, Philip F. Jensen: Pat Sanchez motioned to approve the reappointment of City Attorney Philip F. Jensen, seconded by Jeff Griswold. All voting in favor, none opposed. Motion passed.
City of Savanna Committees: Mayor Chris Lain stated he was not recommending any changes and committees would remain the same as last year. Jeff Griswold motioned to approve the City of Savanna Committees remaining the same, seconded by Nick Law. All voting in favor, none opposed. Motion passed.
MONTHLY REPORTS: Financial, Police, Fire, and Public Works for April 2020: After a brief review, Pat Sanchez motioned to approve the Financial, Police, Fire & Public Works Reports for April 2020, seconded by Jeff Griswold. All voting in favor, none opposed. Motion passed.
UNFINISHED BUSINESS:
Wacker Road Project Update and Associated Action Items: Jared Fluhr with MSA updated the Council on progress with the Wacker Road Project. All underground utility work and roadway excavation has been completed. All main line pavement and curb and gutter are complete. The last of the driveways & approaches are being worked on. The tentative Final Completion date is now May 29, 2020.
Fireworks Display, Discussion: After a brief discussion, Roger Husband motioned to cancel the Fireworks Display for 2020 due to the inability to fundraise, seconded by Jeff Griswold. Roll Call Vote Aye: Pat Sanchez, Roger Husband, Jim Friedenbach, Jocelyn Boyd, and Jeff Griswold. Nay: Nick Law and Deb Long. Motion passed.
NEW BUSINESS:
Addition, Letter from Carroll County Clerk and Recorder, Brian Woessner requesting polling place be held at Savanna Fire Station: Mayor Chris Lain has received a letter from Carroll County Clerk & Recorder Brian Woessner requesting the polling place be moved from Antl Hall at the Catholic Church to the Fire Station. They are requesting the use of the first two bays for voting and a verbal commitment of 5-years due to the expense of changing voter’s registration cards. Fire Chief Shawn Picolotti stated there are not any marked handicapped parking spaces, however cones can be set up in front of the fire station to allow easy access. Pat Sanchez motioned to approve the request to move the polling place to Savanna Fire Station, seconded by Jocelyn Boyd. All voting in favor, none opposed. Motion passed.
Ordinance, Amending Title 8, Chapter 4, Section 23, Water Rates and Related Charges: Ordinance, Amending Title 7, Chapter 6, Section 5, Basic User Rate:
Ordinance, Amending Title 8, Chapter 4, Section 23, Water Rates and Related Charges: After a brief review of the annual usage fees, Roger Husband motioned to place all three Ordinances on 1st read, seconded by Pat Sanchez. Roll Call Vote Aye: Pat Sanchez. Nick Law, Deb Long, Roger Husband, Jim Friedenbach, Jocelyn Boyd, and Jeff Griswold. Nay: none. Motion passed.
Ordinance, Amending Title 4, Chapter 3, Section 6, Miscellaneous Regulations:
After a brief review, Roger Husband motioned to place on first read, seconded by Jim Friedenbach. All voting in favor, none opposed. Motion passed.
CITIZENS, COMMITTEE MEMBERS:
Mike Nester alerted Public Works Superintendent John Lindeman to inspect a pothole on Clay Street that appears to be deepening. John Lindeman will inspect it.
Colton Ostrum clarified the Fireworks vote of 5-2 to cancel the Fireworks Display for this year. Mayor Chris Lain asked Council members about moving up the Regular Council Meetings to 6 or 6:30 P.M. since Finance meetings are now being held in the morning it does free up the idea of holding the Regular Council meetings earlier. He will get input from all Council Members to change the meeting time.
Pat Sanchez asked City Attorney Phil Jensen & Public Works Superintendent John Lindeman to move forward on the teardown of the burnt-down homes on Diagonal Street, Bowen Street, and Portland Avenue. They both stated they would get together tomorrow to advance the situation.
Nick Law asked about the closure of all railroad crossing and the inability to access the river at all for rescue purposes and how long it will be closed. Police Chief Jeff Doran will contact the BNSF tomorrow to clarify.
Fire Chief Shawn Picolotti informed the Council of improvements made and planned for the north end of Marquette Park with new trees and no parking signes. Dave Engaldo has commissioned a sculpture from Jay Castro made from pieces of the old bridge, that will also be installed sometime this year.
ADJOURNMENT:
With nothing further, Mayor Chris Lain made a motion to adjourn at 9:34 P.M.
https://www.savanna-il.us/meetingagendas/20200512councilminutes.pdf
Alerts Sign-up