City of Savanna City Council met April 14.
Here is the minutes provided by the council:
CALL TO ORDER:
Mayor Chris Lain called the meeting to order on the said date at 7:36 P.M. Notice of the meeting was delivered to all Council members and posted at 333 Chicago Avenue, Savanna, Illinois in accordance with the State of Illinois Open Meetings Act.
PLEDGE OF ALLEGIANCE:
Mayor Chris Lain led the Council in the pledge of allegiance.
ROLL CALL / ESTABLISH QUORUM:
Mayor Chris Lain declared the establishment of a quorum with members in attendance Mayor Chris Lain, Jim Friedenbach, Jocelyn Boyd, Jeff Griswold, Nick Law, Deb Long, Sara Purdom, and Pat Sanchez. Roger Husband was absent. Non-members in attendance were News Media: Mike Nester, Mike Miller, and Colton Ostrum, Jared Fluhr, MSA, Fire Chief Shawn Picolotti, Public Works Superintendent John Lindeman, Police Chief Jeff Doran, Comptroller/Treasurer Brittany Hatteberg, Brienna Junk, City Attorney Phil Jensen, and City Clerk Rhonda Weiss.
APPROVAL OF AGENDA:
After review, Sara Purdom motioned to approve the Agenda, seconded by Pat Sanchez. All voting in favor, none opposed. Motion passed.
APPROVAL OF MINUTES:
Consideration of the Minutes of the March 10, 2020 Regular Meeting: After a brief review, Sara Purdom motioned to approve the Regular Meeting Minutes from March 10, 2020, seconded by Pat Sanchez. All voting in favor, none opposed. Motion passed.
COMMITTEE REPORTS:
Finance Committee, 03/27/20: Marketing Consultant Service Agreement: Pat Sanchez reported on the meeting and is recommending the approval of the Marketing Consultant Agreement. Pat Sanchez motioned to approve the Marketing Consultant Agreement at a pay of $30 per hour, not to exceed 25 hours per week and $20 per hour meeting pay not to exceed 5 hours per month, seconded by Sara Purdom. All voting in favor, none opposed. Motion passed.
Finance Committee, 04/03/20, Finance Committee, 04/07/20, and Finance Committee, 04/08/20: Pat Sanchez reported these meetings were held to discuss the budget.
Finance Committee, 04/14/20: Pat Sanchez updated the Council on the meeting held earlier in the evening. An item before them was the Partial Reimbursement of Demolition Expenses, Daniel Hoffman, 31 N. 4th St. Pat Sanchez motioned to approve the Partial Reimbursement up to 50% or $2,500, seconded by Sara Purdom. All voting in favor, none opposed. Motion passed. Discussion and Approval of MSA Invoice #12 for $13,963.70 for Costs Associated with Construction Engineering for Roadway Costs:
Discussion and Approval of CFPS EDA Admin Invoice 03 for $6,000.00 for Costs Associated with Loan Administration:
Discussion and Approval of Fischer Excavating Inc. Pay Application #8 for $183,242.24 for Costs Associated with Wacker Road Roadway Construction: After a brief discussion, Pat Sanchez is
recommending to full Council the payment of MSA Invoice #12 for $13,963.70, CFPS Invoice #3 for $6,000, and Fischer Excavating Inc. Pay App #8 for $183,242.23, seconded by Sara Purdom. All voting in favor, none opposed. Motion passed. The Committee also recommends to Council the write-off of 6 accounts the City is unable to collect for a total of $2,127.35.
Sara Purdom motioned to approve the Finance Committee Report, seconded by Nick Law. All voting in favor, none opposed. Motion passed.
WARRANT #11A: Additional Invoices Paid in March Totaling $30,292.94: After a brief discussion Pat Sanchez motioned to approve Warrant #11A, Additional Bills Totaling $30,292.94, seconded by Deb Long. Roll Call Vote Aye: Jocelyn Boyd, Pat Sanchez, Nick Law, Deb Long, Jim Friedenbach, and Sara Purdom. Nay: None. Jeff Griswold was unable to respond. Motion passed.
WARRANT #12: Bills for the Month of March Totaling $429,679.06: After a brief review Sara Purdom motioned to approve Warrant #12, Bills for the Month of March Totaling $429,679.06, seconded by Jocelyn Boyd. Roll Call Vote Aye: Pat Sanchez, Nick Law, Deb Long, Jim Friedenbach, Sara Purdom, and Jocelyn Boyd. Jeff Griswold was unable to respond. Nay: None. Motion passed.
COMMUNICATIONS:
Mayor Chris Lain has received notice of road work on Highway 52 from the Plum River to Mt Carroll this summer and wanted to make everyone aware. Northwest Illinois Economic Development Association was not available for the meeting.
APPOINTMENTS: Fire Pension Board, Robert Stretton III, 2-year term 04/17/22:
Police Pension Board, Brittany Hatteberg, 2-year term 04/30/22:
Planning & Zoning Board, Craig Hatteberg, 3-year term 04/26/23:
Planning & Zoning Board, Shawn Picolotti 3-year term 04/26/23: Mayor Chris Lain is recommending the above appointments. Pat Sanchez motioned to approve the recommended appointments, seconded by Sara Purdom. All voting in favor, none opposed. Motion passed.
MONTHLY REPORTS: Financial, Police, Fire, and Public Works for March 2020: After a brief review, Pat Sanchez motioned to approve the Financial, Police, Fire & Public Works Reports for March 2020, seconded by Sara Purdom. All voting in favor, none opposed. Motion passed.
UNFINISHED BUSINESS:
Wacker Road Project Update and Associated Action Items: Public Works Superintendent John Lindeman and Jared Fluhr of MSA updated the Council on the Wacker Road Project. They are currently finishing seeding and grading on Wacker Road sidewalks and proceeding with the side streets and tying in the curb and gutter back to Jackson Street at Hickory & Willow Streets. After those are complete, they will finish with driveways and sidewalks, then jumping back & forth to complete other streets. Public Works Superintendent John Lindeman has city crews working on the rough patch on Portland Avenue by the Fischer dumpsite.
NEW BUSINESS:
Resolution, Induce the Redevelopment of Certain Property Within the Highway 84 & Wacker Road Redevelopment Project Area (411 Main Street): This is for Pool 13 Café, after a brief review, Pat Sanchez motioned to approve Resolution #1194, Induce the Redevelopment of Certain Property Within the Highway 84 & Wacker Rd Redevelopment Project Area, 411 Main Street, seconded by Nick Law. All voting in favor, none opposed. Motion passed.
Letter requesting TIF Funds, Ronald Glassner, Big River Harvest, LLC: Mayor Chris Lain explained this is a request for the purchase and remodel of 115 Main Street (the former True Value Building) for a craft/grow facility. Pat Sanchez motioned to approve the Letter of Inducement for TIF Funds, seconded by Sara Purdom. All voting in favor, none opposed. Motion passed.
Letter requesting TIF Funds, Ronald Glassner, Big River Harvest, LLC: Mayor Chris Lain explained this is a request for the purchase of 701 Main Street (the former Pizza Hut) by the same group requesting funds for a craft/grow facility, they are also requesting funds for a dispensary. Pat Sanchez motioned to approve the Letter of Inducement for TIF Funds, seconded by Nick Law. All voting in favor, none opposed. Motion passed.
Letter requesting TIF Funds, Coralie Beck: Pat Sanchez explained this request is for improvements at Shiver’s and Sassy Stems. He will ask them to break the applications into two requests, one for each business address when they fill out the application. Pat Sanchez motioned to approve the Letter of Inducement for TIF Funds for both properties; one located at 700 Main Street and the other at 708 Main Street, seconded by Nick Law. All voting in favor, none opposed. Motion passed.
Resolution and Use Agreement Authorizing Exclusive Use of a Certain Property in Conjunction With the Great River Rumble: City Attorney Phil Jensen drew up the use agreement for the kayaks planning on coming down the Mississippi River and camping overnight in Savanna. They are requesting to use the space formerly occupied by the sewer treatment plant located near the Savanna Marina. After a brief review, Pat Sanchez motioned to approve Resolution #1195 and Use Agreement Authorizing Exclusive Use of a Certain Property in Conjunction with the Great River Rumble,seconded by Nick Law. All voting in favor, none opposed. Motion passed.
Ordinance, Annual Budget Fiscal Year 2020/2021: After a brief discussion, Pat Sanchez motioned to place on 1st read the Ordinance regarding the Annual Budget Fiscal Year 2020/2021, seconded by Sara Purdom. Roll Call Vote Aye: Deb Long, Jim Friedenbach, Sara Purdom, Jocelyn Boyd, Jeff Griswold, Pat Sanchez, and Nick Law. Nay: None. Motion passed.
CITIZENS, COMMITTEE MEMBERS:
Public Works Superintendent John Lindeman wanted to remind citizens not to blow grass clippings into the street because it will cause clogs in the street drains during rain runoff. Jeff Griswold asked John also to contact Charlie Shepard regarding that as well.
Public Works Superintendent John Lindeman also shared that Public Works Employee Jay Miller retired on Monday and wanted to thank him for his many years of service to the City of Savanna.
Mayor Chris Lain wanted to thank Comptroller/Treasurer Brittany Hatteberg & Bookkeeper Tiffany Stretton for all their hard work and extra hours during the 2020/2021 Budget Meetings. He also shared there were 18 applicants for the Billing Clerk position with the top 6 being interviewed on April 17th and 18th.
Hotel/Motel Consultant Brienna Junk thanked the Council for approving her contract and is looking forward to getting back out there when the stay at home order is lifted.
Jeff Griswold also asked John Lindeman to investigate some lights that have been installed by Jerry Gendreau on his street corners by Hawg Dogs and across the street. They are poorly installed and detract from the City street lights.
EXECUTIVE SESSION: 5ILCS 120/2 (c)(1)Consideration & Discussion of the Appointment, Employment, Compensation, Discipline, Performance, Dismissal of Specific Employees or to Hear Testimony on a Complaint Lodged Against an Employee: Pat Sanchez motioned to move to Executive Session at 8:41 P.M., seconded by Deb Long. All voting in favor, none opposed. Motion passed.
Pat Sanchez motioned to return to open session at 9:52 P.M., seconded by Deb Long. All voting in favor, none opposed. Motion passed. No action was taken from Executive Session.
ADJOURNMENT:
With nothing further, Mayor Chris Lain made a motion to adjourn at 9:53 P.M.
https://www.savanna-il.us/meetingagendas/20200414council.pdf
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