City of Savanna City Council met June 9.
Here is the minutes provided by the council:
CALL TO ORDER:
Mayor Chris Lain called the meeting to order on the said date at 7:31 PM. Notice of the meeting was delivered to all Council members and posted at 333 Chicago Avenue, Savanna, Illinois in accordance with the State of Illinois Open Meetings Act.
PLEDGE OF ALLEGIANCE:
Mayor Chris Lain led the Council in the pledge of allegiance.
ROLL CALL / ESTABLISH QUORUM:
Mayor Chris Lain declared the establishment of a quorum with members in attendance Mayor Chris Lain, Jim Friedenbach, Jocelyn Boyd, Jeff Griswold, Nick Law, Deb Long, Sara Purdom, and Pat Sanchez. Roger Husband was absent. Non-members in attendance were News Media: Mike Nester, Mike Miller, and Colton Ostrum, Jared Fluhr with MSA, Hotel/Motel Consultant Brienna Junk, Fire Chief Shawn Picolotti joined meeting at 8:00 P.M., Public W orks Superintendent John Lindeman, Police Chief Jeff Doran, Comptroller/Treasurer Brittany Hatteberg, City Attorney Phil Jensen, and City Clerk Rhonda Weiss.
APPROVAL OF AGENDA:
An Amended Agenda was sent out earlier with an addition of Executive Session. Mayor Chris Lain would like to add under new business, Ordinance Allowing Alcohol on Main Street, Discussion. After a brief review, Pat Sanchez motioned to approve the Amended Agenda with the addition, seconded by Deb Long. All voting in favor, none opposed. Motion passed.
APPROVAL OF MINUTES:
Consideration of the Minutes of the May 26, 2020 Regular Meeting: After a brief review, Sara Purdom motioned to approve the Regular Meeting Minutes from May 26, 2020, seconded by Pat Sanchez. All voting in favor, none opposed. Motion passed.
COMMITTEE REPORTS:
Finance Committee, 06/09/20: Pat Sanchez reviewed the items from the meeting earlier in the day, including monthly reports and requests for funds.
Request for Funds, Drone: Hotel/Motel Consultant Brienna Junk is requesting the release of Budgeted Funds not to exceed $2,500 for the purchase of a new drone for advertising. Pat Sanchez motioned to approve the total not to exceed budgeted amount of $2,500, seconded by Jocelyn Boyd. All voting in favor, none opposed. Motion passed.
Request for Funds, Computer Chairs, Administrative Department: Comptroller/Treasurer Brittany Hatteberg is requesting the release of Budgeted Funds not to exceed $800 to replace the office chairs. Pat Sanchez motioned to approve the release of budgeted funds not to exceed $800, seconded by Nick Law. All voting in favor, none opposed. Motion passed.
Request for Funds, Bay Lights, Fire Department: Fire Chief Shawn Picolotti is requesting the release of budgeted funds not to exceed $1,800.00. Nick Law motioned for this to be tabled until next meeting to verify if the lights are already LED and cost savings by making them automatic, seconded by Pat Sanchez.
Request for Funds, Equipment for New Squad, Police Department: Police Chief Jeff Doran is requesting the release of budgeted funds not to exceed $5,000.00 to finish equipping the new squads. Pat Sanchez motioned to approve the release budgeted funds not to exceed $5,000.00, seconded by Sara Purdom. All voting in favor, none opposed. Motion passed.
Agreement with Integrated Public Resources (IPR) for Operation of Water and Wastewater Facilities:
Public Works Superintendent John Lindeman explained this is the annual agreement with IPR for the Wastewater Treatment Plant. He recommends renewal and there will be no increase in cost for their service from the previous agreement. After a brief review, Pat Sanchez motioned to recommend approval to Full Council at the cost of $12,546.00 per month or an annual rate of $150,552.00, seconded by Nick Law. All voting in favor, none opposed. Motion passed.
Wacker Road Project Change Order #4: Public Works Superintendent John Lindeman briefly reviewed Change Order #4: Sewer Net Deduct of ($20,231.68), including Fence Replacement at the Lift Station $5,403.40 and a Final Balance of Installed Quantities deduct ($25,635.08). Water: Final Balance of Installed Quantities Net Deduct ($35,321.14). Roadway: Net Deduct ($668.06), including a curb cut at 730 Poplar
Street for $595.00, Mill HMA Pavement revised price of $12.10/SY increase of $5,689.94, partial balance of installed quantities deduct ($6,953.00), resulting in a price decrease of $56,220.88.
Discussion and Approval of MSA Invoice #14C in the amount of $30,885.75 for costs associated with Construction Engineering for Roadway costs:
Discussion and Approval of Fischer Pay Application #10 in the amount of $421,449.56 with IEPA Loan #5546 paying, IEPA Loan #5547, STRS, EDA, IDOT Funds and City Funds:
Discussion and Approval of IEPA Water Loan 17-5547 request #10 in the amount of $84,526.31, including Fischer Excavating Inc. Pay App #10 in the amount of $81,526.31 and CFPS Invoice #3 Final in the amount of $3,000.00:
Discussion and Approval of IEPA Sewer Loan 17-5546 request #10 in the amount of $37,144.07, including Fischer Excavating Inc. Pay App #10 in the amount of $31,144.07 and CFPS Invoice #3 Final in the amount of $6,000.00: After a brief review, Pat Sanchez motioned to approve the invoices and pay applications as presented, seconded by Jocelyn Boyd. All voting in favor, none opposed. Motion passed.
Sara Purdom motioned to approve the Finance Committee report, seconded by Deb Long. All voting in favor, none opposed. Motion passed.
WARRANT #2: Bills for the Month of May Totaling $493,935.32: After a brief review, Pat Sanchez motioned to approve Warrant #2, Bills for the Month of May Totaling $493,935.32, seconded by Deb Long. Roll Call Vote Aye: Jim Friedenbach, Sara Purdom, Jocelyn Boyd, Jeff Griswold, Pat Sanchez, Nick Law, and Deb Long. Nay: None. Motion passed.
MONTHLY REPORTS: Financial, Police, Fire and Public Works for May 2020: After a brief review, Pat Sanchez motioned to approve the Financial, Police, Fire and Public Works Monthly Reports for May 2020, seconded by Sara Purdom. All voting in favor, none opposed. Motion passed.
UNFINISHED BUSINESS: Wacker Road Project Update and Associated Action Items: Jared Fluhr with MSA updated the Council on progress on the Wacker Road Project. The project is in the final completion and checklist phase. There may be an extension to the completion date.
NEW BUSINESS:
Resolution, Determining the Prevailing Rate of Wages Under the Prevailing Wage Act: After a brief review, Pat Sanchez motioned to waive first read and place on second read and approve Resolution #1200, Determining the Prevailing Rate of Wages Under the Prevailing Wage Act, seconded by Nick Law. All voting in favor, none opposed. Motion passed.
Jim & Coralie Beck, Sign Variation at Shivers Ice Cream Shoppe: This is a sign variance request. Public Works Superintendent John Lindeman reported on the fact-finding of the request. The Beck’s are proposing two large ice cream cones for advertisement. Hotel/Motel Consultant Brienna Junk also added they approached her and these signs may be the largest ice cream statues in the world at 20’. Deb Long asked about traffic problems. Public Works Superintendent John Lindeman stated they will have to be on private property as well and should not cause problems. Sara Purdom motioned to approve the request, seconded by Jocelyn Boyd. Roll Call Vote Aye: Sara Purdom, Jocelyn Boyd, Jeff Griswold, Pat Sanchez, Nick Law, Deb Long, Jim Friedenbach. Nay: None. Motion passed.
Ordinance Allowing Alcohol on Main Street, Discussion: Mayor Chris Lain was approached by a bar owner on Main Street to temporarily not enforce the ordinance prohibiting the consumption of alcohol on Main Street. He would like the Council to be aware of the request and see how they feel. Police Chief Jeff Doran added the side street has already been blocked off for their use during the pandemic and does not feel this promotes a positive appearance for the City. Mr. Gendreau also has not utilized the accommodations already made for him. The City also did not enforce the gathering inside when it rained one day. After further discussion, no action was taken.
EXECUTIVE SESSION: 5ILCS 120/2 (c)(1) Consideration & Discussion of the Appointment, Employment, Compensation, Discipline, Performance, Dismissal of Specific Employees or to Hear Testimony on a Complaint Lodged Against an Employee:
Nick Law motioned to move to Executive Session at 9:09 P.M., seconded by Sara Purdom. All voting in favor, none opposed. Motion passed.
Pat Sanchez motioned to leave Executive Session and return to open session, seconded Deb Long. All voting in favor. None opposed. Motion passed.
CITIZENS, COMMITTEE MEMBERS:
Fire Chief Shawn Picolotti wanted to acknowledge the retirement of Asst. Fire Chief Rex Krueder after 47 years of service with the Fire Department.
John Lindeman stated he had spoken to Moring Disposal regarding a Spring Cleanup Day and stated it is included in the City’s contract. At this time, Moring would like to use the transfer station as a drop off point, but the contract states it will be curbside. He would like to schedule it later in the summer. After a brief discussion, the consensus is to keep it curbside as contracted.
John Lindeman added that the Transfer Station will be reopening on June 20th and return to the normal hours and days open on the 1st & 3rd Saturdays of each month.
Nick Law asked about reopening of the old city dump for landscape waste on weekends. John Lindeman stated it is up to the Council, but feels too many people take advantage and are dumping other things out there since it’s unsupervised.
Bill Wright has contacted Deb Long about water issues after a neighbor took out the culvert under her driveway for repaving. John Lindeman stated that area was initially built with drainage ditches, but homeowners have not maintained them. The removal of the plugged culvert was necessary for her driveway but is not sure how to correct the drainage down to Bill Wright’s property.
ADJOURNMENT:
With nothing further, Mayor Chris Lain made a motion to adjourn at 9:38 P.M.
https://www.savanna-il.us/meetingagendas/20200609councilminutes.pdf
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