Ogle County Facilities Committee met July 14.
Here is the minutes provided by the committee:
1. Call Meeting to Order: Chairman Typer called the meeting to order at 1:00 p.m. Present: Fox, Griffin, Kenney, Reising and Sulser. Present via audio: Billeter. Others: Finfrock, IT Manager Larry Callant and Sheriff Brian VanVickle.
2. Approval of Minutes – June 9, 2020: Motion by Kenney to approve the minutes as presented, 2nd by Sulser. Motion carried.
3. Project Status Report: Sheriff VanVickle reported the following:
Judicial Center Drinking Fountain: on hold due to budget
Water leak at EOC: still working on the issue
Iron Mike: Griffin gave a brief update; project should be starting soon
EOC Generator: fuel tank needs to be moved along with some electrical work
Focus House Sidewalk: Sulser will follow up
Communication Tower: new tower is fully functioning, waiting on quotes for removal of old tower
Weld Park Electrical: on hold due to budget
Treasurer’s Light: completed
4. LRP/IT Update: Griffin stated the Judicial Center Annex project is ahead of schedule and under budget. The Street project is almost finished. Typer questioned the temporary parking lot on Jefferson Street and 6th Street. Griffin stated they do need to evaluate the property and determine a permanent use for it. Kenney asked if the East side Courthouse steps have been cleaned. VanVickle will have Maintenance look at both entrances.
5. Old Business
Budget Performance Report: VanVickle stated the salary line is not fully funded so the percent is not accurate.
Procedure for Maintenance Requests: The portal is on the Employee page of the website and VanVickle will email Dept. Heads about the program for submitting requests. Fox asked if it notifies the requestor when the task is complete. VanVickle will look into that, he does not think that option is available. Typer asked if it could generate reports; yes.
Storage Shed Repair: VanVickle has applied for some grants to help cover the replacement costs.
Other: None
6. New Business
New Problems/Projects: VanVickle informed the Committee that the current jail is having numerous issues and they are just patching things. AC quit in kitchen and washer machine quit working. Judicial Center landscaping has been an ongoing issue with weeds as well as Pines Road Annex. Maintenance is looking into other less maintenance ideas. Typer stated the whole campus has issues with weeds and they need to find a similar way to deal with it. Fox supports the idea of changing out mulch for something else. Typer stated the Judicial Center North wall needs looked at as well; when it rains, the mud splatters onto the building.
Other: Typer stated Eagle Scout Troop 315 would like permission to put in some walking trails at Weld Park; it would be just mowing some paths in. Consensus of Committee to allow them.
7. Approval of Bills
Credit Card Billing: Motion by Fox that the credit card invoices have been reviewed, 2nd by Kenney. Motion carried. Total: $3,676.80
Department Billing: Motion by Kenney that the department billing has been reviewed, 2nd by Griffin. Motion carried. Total: $59,755.13
8. Closed Session: None
9. Adjournment: With no further business, Chairman Typer adjourned the meeting. Time: 1:43 p.m.
https://www.oglecounty.org/document_center/County%20Board/Committees/County%20Facilities/2020/County%20Facilities%20Minutes%20July.pdf
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