Ogle County Highway Department Road & Bridge Committee met July 14.
Here is the minutes provided by the committee:
I. Meeting called to order at 8:00 AM by Chairman Hopkins at the Ogle County Courthouse, Room 100. Members participating: Stan Asp, Dorothy Bowers, Lloyd Droege, Rick Fritz and Lyle Hopkins.
Others participating: Jeremy Ciesiel (County Engineer)
II. Approval of Minutes
A. Reviewed June 9, 2020 Road & Bridge Minutes.
1. Motion to approve minutes by – Dorothy Bowers
2. Motion seconded by – Lloyd Droege
3. Vote – All in favor
III. Reviewed Bills and Payroll
A. Motion to approve Highway Dept bills and payrolls by – Dorothy Bowers
B. Motion seconded by – Rick Fritz
C. Vote – All in favor
IV. Received Bids
A. None this month
V. Petitions and Resolutions A. None this month
VI. Business & Communications
A. Unfinished Business
1. COVID-19 Update: The Highway Department is still at full staff. No cases reported thus far.
2. Project Status Report (See Attached)
3. QBS Firm Selection – We received statements of qualifications from 5 different firms for each of the four projects we are in need of Preliminary Engineering. We will begin our review shortly of the submittals.
4. After reviewing both the April & May Motor Fuel Tax (MFT) distributions, it was noted by the Lee County Engineer, Dave Anderson, that something was not quite right. Even with the expected reduction in MFT due to the COVID-19 stay at home order; the distributions to area counties were less than expected. For example, while the State saw a roughly 30% reduction in MFT in May as compared to the same time the previous year, Ogle County saw a 44% reduction. This was the case in many of our neighboring counties, but not all. IACE asked IDOT about the discrepancy and we were told it had to do with a shift in vehicle registrations across the state. This would make a difference because every April the Secretary of State releases the Vehicle Registration Fees (VRF) for the previous calendar year and those figures are used to proportion out MFT to 101 counties in the state. However, in my opinion the shift in VRF was much greater than could be justified. I therefore took it upon myself to look into it. IDOT was supportive to the degree that they provided me with the vehicle registration fee numbers they received from the Secretary of State office. These new numbers were used to proportion out MFT for the past 2 monthly MFT distributions. After dissecting the numbers I discovered a formatting issue that resulted in 9 counties having their reported vehicle registration fees mistakenly doubled. This resulted in 9 counties receiving more than their expected proportion of MFT and 92 counties receiving less. In Ogle County this amounted to a total of $36,620 that we were shorted in MFT funds over the past 2 months. If this issue was not corrected Ogle County could have potentially missed out on up to $276,000 in MFT funds. The good news is that IDOT and the Secretary of State agreed with my numbers and the error will be corrected in the months going forward. In addition, over the next couple months they will reassign the funds that were incorrectly distributed in April and May.
B. New Business
1. I.A.C.E. Legislative Committee – We received the remaining 75% of the
County Consolidated payment that was left out of last year’s State Budget.
2. I.A.C.E. Policy Committee – Nothing to report.
3.Next Meeting – Tuesday, August 11, 2020, @ 8:00 AM,
Lettings: None
VII. Public Comment
- Lyle Hopkins asked if there would be a Road & Bridge tour this year. It was discussed that it is too early to tell and we should discuss at a later date.
- Lyle Hopkins mentioned that if County MFT distributions are based on Vehicle Registration Fees, then individuals who decide not to register their trailer due to the recent fee increase it could potentially hurt the County. County Engineer concurred.
VIII. Meeting adjourned at 8:47 A.M. by Chairman Hopkins.
July 2020
Project Status
1. 2020 Structure Repairs – Various Roads (19-00323-01-BR) (Contr: Martin & Company)
a. Work yet to be scheduled. Completion date: 10/29/2021
b. Work complete: $5,400 Remaining work: $128,297
2. Water Road Bridge Replacement (Section 08-03119-00-BR) (Contr: Curnyn Const.)
a. Work to begin the week of July 12th
b. Work complete: $0. Remaining work: $246,611.
3. Mt Morris Rd Gutter Relocations (Section 17-00318-00-CG) (Contr: Martin & Company)
a. Concrete, paving and excavation work complete. Landscaping remaining.
b. Work complete: $346,000. Remaining work: $5,000
4. Freeport Rd Overlay (13-00316-00-RS) (Contr: Martin & Company)
a. Contract complete. County to place shoulder stone.
b. Work complete: ~$555,000. Remaining work: $0
5. Pines Rd Overlay (Section 17-00315-00-RS) (Contr: Martin & Company)
a. Contracts signed. County working on day labor aspects of project.
b. Work complete: $19,500. Remaining work: $444,263.
6. County Seal Coat (Section 20-00000-02-GM) (Contr: Civil Constructors)
a. Work will begin in early July.
b. Work complete: $0. Remaining work: $448,763
7. Township/Village Seal Coat (Section 20-XX000-00-GM) (Contr: Civil Constructors)
a. Work will begin in July.
b. Work complete: $0. Remaining work: $1,360,095
8. County Crack Sealing (Sec 20-00000-04-GM) (Contr: Patriot Pavement Maintenance)
a. Work put off until September.
b. Work complete: $0. Remaining work: $99,059
9. Flagg Twp Paving – Indian Trail & Centerview Subs (Section 20-06000-01-GM)
a. Contractor: Rock Road Companies.
b. Project complete.
c. Work complete: ~$116,000. Remaining work: $0
10. Flagg Twp – Thorpe Road/ Klondike Rd Reconstruction (Section 20-06139-00-WR)
a. Contracts executed. Work expected to begin in July.
b. Work complete: $0. Remaining work: $247,086
11. Rockvale Twp Paving – Pleasant Grove Rd (Section 20-21000-00-GM)
a. Contractor: Martin & Company Excavating. Project complete.
b. Work complete: ~$84,000. Remaining work: $0.
12. Rockvale Township CIR – Deer Path Rd (Section 20-21131-00-RS)
a. Contractor: Martin & Company Excavating. Punchlist items remain.
b. Work complete: ~$225,000. Remaining work: $0.
13. Oregon-Nashua Twp Paving – Oregon Trail Rd (Section 20-26129-00-RS)
a. Contractor: Martin & Company Excavating. Project complete.
b. Work complete: $207,375. Remaining work: $0.
14. City of Oregon Curb & Gutter, Sidewalk and Street Resurf. (Martin & Co Excavating)
a. Majority of project complete. Will complete the Jefferson St/6th St intersection when jail site work is under way.
b. Work complete: ~$284,090. Remaining work: $11,000.
15. County Striping (Contractor: Countryman Inc.)
a. Work to begin in August or September.
b. Work complete: $0. Remaining work: $53,539.
16. Mt. Morris Rd Pipe Culverts & Grading (Day Labor)
17. Meridian Rd Pipe Culverts & Grading (Day Labor)
18. County Patching (Day Labor)
19. 2019/2020 Bridge Inspections
a. Inspections complete and submitted to IDOT.
b. Summary reports complete and distributed.
Total 2020 work under contract: $4,886,078
Total 2020 contracted work completed: $1,842,365
Remaining 2020 contracted work: $3,043,713
https://www.oglecounty.org/document_center/highway/road%20and%20bridge/2020/Road%20&%20Bridge%20Minutes%20July%202020.pdf
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