Ogle County Highway Department Road & Bridge Committee met June 9.
Here is the minutes provided by the committee:
I. Meeting called to order at 8:05 AM by Chairman Hopkins at the Ogle County Courthouse, Room 100. Members participating: Stan Asp, Dorothy Bowers, Lloyd Droege, Rick Fritz and Lyle Hopkins.
Others participating: Jeremy Ciesiel (County Engineer)
II. Approval of Minutes
A. Reviewed May 12, 2020 Road & Bridge Minutes.
1. Motion to approve minutes by – Dorothy Bowers
2. Motion seconded by – Lloyd Droege
3. Vote – All in favor
III. Reviewed Bills and Payroll
A. Motion to approve Highway Dept bills and payrolls by – Dorothy Bowers
B. Motion seconded by – Rick Fritz
C. Vote – All in favor
IV. Received Bids
A. None this month
V. Petitions and Resolutions
A. 2020 Supplemental County Maintenance Resolution (Sec 20-00000-00-GM) appropriating $254,400 County MFT funds for the maintenance of County highways.
1. Motion to approve by – Dorothy Bowers
2. Motion seconded by – Lloyd Droege
3. Discussion: This appropriation is to cover the MFT portion of County Seal Coat and the purchase of striping materials.
4. Vote – All in favor
VI. Business & Communications
A. Unfinished Business
1. COVID-19 Update: The Highway Department is still at full staff. No cases reported thus far. An updated response memo was shared with the committee detailing the updated procedures.
2. Project Status Report (See Attached)
3. REBUILD Illinois Update: IDOT made the first distribution of the bond proceeds. As previously discussed, the distributions to the Ogle County townships will be able to be used for most routine maintenance projects, but there are more restrictions for counties regarding what type of projects the funds can be used to finance. The Ogle County Highway Department will need to submit project information to IDOT prior to being authorized to use the funds. In the submission we will need to detail why we believe the project satisfies the REBUILD Illinois requirement of a bondable project. All funds received as part of the program must be spent by July 1, 2025. The funds can be accumulated for use on larger projects. However, IDOT warned IACE that due to the current COVID-19 pandemic and potential budget shortfalls, Illinois may not sell all of the proposed bonds.
4. The April Motor Fuel Tax numbers came through and the Stay at Home Order did have a significant impact. The distribution was roughly 25% less than the previous month’s distribution and approximately 35% less than the same month last year.
B. New Business
1. I.A.C.E. Legislative Committee – The new budget contains language for the restoration of the County Consolidated and Needy Township programs.
2. I.A.C.E. Policy Committee – Mainly discussed the REBULD Illinois project restrictions. Projects must have a 13 year life and IDOT must approve the use of the funds.
3. Pecatonica Rd Culvert Replacement
- Culvert located between Water Rd and Myrtle Rd.
- Legal load only structure built in 1953.
- Requested qualifications for Phase 1 & 2 Preliminary Engineering.
4. Ridge Rd Culvert Replacement
- Culvert located between Oregon Trail Rd and the Illinois Railnet.
- Deteriorating structure with temporary wingwall placed last year.
- Date of construction unknown.
- Requested qualifications for Phase 1 & 2 Preliminary Engineering.
5. Leaf River Road Bridge Replacement
- Bridge located on north side of Leaf River, IL.
- Bridge originally built in 1936. Substructure is deteriorating.
- Requested qualifications for Phase 1 & 2 Preliminary Engineering.
6. Milledgeville Road Bridge Replacement - Bridge located just east of Freeport Rd. - Bridge originally built in 1939.
- Legal Load Only structure.
- Requested qualifications for Phase 1 & 2 Preliminary Engineering.
7.Next Meeting – Tuesday, July14, 2020, @ 8:00 AM, Lettings: None
VII. Public Comment - None
VIII. Meeting adjourned at 8:44 A.M. by Chairman Hopkins.
https://www.oglecounty.org/document_center/highway/road%20and%20bridge/2020/Road%20&%20Bridge%20Minutes%20June%202020.pdf
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