City of Byron Community Services Committee met July 1.
Here is the minutes provided by the committee:
MEMBERS PRESENT: Chairman Alderman Mittzi Fulrath, Alderman Emily Gerdes, Alderman Zeke Hobbie, Alderman Mike Gyorkos
OTHER ALDERMEN PRESENT: (Arriving at 5:55pm, after Administrative Committee meeting) Alderman Todd Isaacs; Alderman Christy Hanlin; Alderman Dan Reilly
MEMBERS ABSENT: None
OTHERS PRESENT: Director Aaron Vincer, Engineer Jason Stoll, Amber Dach, Sharon Uslan (ENGIE). Arriving at 5:55 pm, after Administrative Committee Meeting: Mayor John Rickard, City Clerk Caryn Huber, Development Director Larry Hewitt, Attorney Kim Krahenbuhl (by phone), Jessica Nehring.
Alderman Fulrath called the meeting to order at 5:35 pm.
1. PUBLIC COMMENT – None
2. ORDINANCE 2020-02 AMBER DACH SPECIAL USE PERMIT – Director Hewitt reported that the Zoning Board of Appeals voted 5-0 to grant Amber Dach a special use permit for her cross-fit business at 697 N. Colfax. Alderman Gerdes asked about plans for parking. Amber Dach replied that there are over 20 spots available without blocking in the nearby storage units. If needed for a special event, she would contact the high school for permission to use their lot across the street. Alderman Hobbie motioned to recommend council approval of Ordinance 2020-02. Seconded by Alderman Gerdes. Motion passed.
3. MILL ROAD – Director Vincer reported that they are still working with Martin & Company on a solution. Engineer Stoll added that initial conversations with them have been positive, and they are willing to work with the city. A meeting will be set up soon with TSC to review test results.
4. CREST VIEW TRAIL WATER ISSUE – Director Vincer reported that he was informed today by Attorney Krahenbuhl that the homeowner has retained an attorney. No requests have been made up to this point. Further conversations regarding this topic will take place in executive session.
5. BRIDGE LIGHTING – Director Hewitt reported that William Charles Electric will be doing some measuring and testing on the bridge to determine light spacing and height as soon as construction is complete.
6. SHADOWWOOD DETENTION CLEAN UP AND REHAB – Director Vincer reported that this is an ongoing project. They are going to rent equipment to remove the material that is there, and pour a spillway as soon as the weather allows.
7. BYRON TOWNSHIP/HERBIG BLACKTOP – Director Vincer reported that Dennis Herbig is working for the township, and the city and township are working together to take care of paving projects.
8. ENGIE – Director Vincer said that there are several aging systems at the sewer plant and we need to address updating them at some point in the near future. Sharon Uslan made a presentation for ENGIE. Our next step would be to file a request for proposal (RFP), which gives all companies a chance to bid to be the general contractor on planning and implementing the upgrading at the sewer plant. If we select ENGIE as our preferred provider, we would be able to view ENGIE’s solutions. There is no financial commitment at that point. If we decided to proceed, they handle everything from planning to execution of the project. All local vendors are used. We are still able to use our engineers, TEST, etc. ENGIE looks at the life cycle of equipment, and help the city plan rather than react. They also look at financing opportunities, including grants, low-cost loans, rebates, etc. Their proposal includes scope of work, funding, savings to city, and project schedule. There is no financial commitment until an agreement is approved, which may not be until the end of the year. Engineer Stoll asked how much of a percentage ENGIE receives on a project, and Ms. Uslan responded that their target is 8% of the total project. Director Vincer understands our financial issues right now, but these sewer systems are aging and a plan needs to be made. He asked that council consider filing the RFP to get the process started, whether or not we decide to proceed from there.
9. PUBLIC WORKS UPDATE – Director Vincer will present at Council meeting.
Alderman Fulrath adjourned the meeting at 6:26 pm. The next regular Community Services meeting is August 5, 2020.
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