City of Savanna City Council met Aug. 11.
Here is the minutes provided by the council:
CALL TO ORDER:
Mayor Chris Lain called the meeting to order on the said date at 7:00 P.M. Notice of the meeting was delivered to all Council members and posted at 333 Chicago Avenue, Savanna, Illinois in accordance with the State of Illinois Open Meetings Act.
PLEDGE OF ALLEGIANCE:
Mayor Chris Lain led the Council in the pledge of allegiance.
ROLL CALL / ESTABLISH QUORUM:
Mayor Chris Lain declared the establishment of a quorum with members in attendance Mayor Chris Lain, Jim Friedenbach, Jocelyn Boyd, Jeff Griswold, Nick Law, Deb Long, Sara Purdom, Roger Husband, and Pat Sanchez. Non-members in attendance Public Works Superintendent John Lindeman, Police Chief Jeff Doran, Fire Chief Scott Wolfe, Comptroller/Treasurer Brittany Hatteberg, News Media: Mike Nester, Mike Miller, and Colton Ostrum, Stan Schleuning, Brandon Sedivy, Randy Bonjour, Jared Fluhr with MSA, and City Clerk Rhonda Weiss.
APPROVAL OF AGENDA:
Mayor Chris Lain asked to add a Letter of Inducement from Baljinder Singh for the former River Ratz building at 44 Main Street. After review, Pat Sanchez motioned to approve the Agenda with the addition, seconded by Nick Law. All voting in favor, none opposed. Motion passed.
APPROVAL OF MINUTES:
Consideration of the Minutes of the July 28, 2020 Regular Meeting: After a brief review, Sara Purdom motioned to approve the Regular Meeting Minutes from July 28, 2020, seconded by Jocelyn Boyd. All voting in favor, none opposed. Motion passed.
COMMITTEE REPORTS:
Finance Committee, 08/11/20: Pat Sanchez reported on the meeting from earlier in the evening. The Committee reviewed Accounts Receivable, 12/24/36/48/60 Month Report and 2020/2021 Budget Reports with no major issues. They reviewed Warrant #4 and three Requests for Funds.
Request for Funds, Blackhawk Waterways: Pat Sanchez motioned to approve the annual Budgeted Request of Funds to Blackhawk Waterways from Hotel/Motel Tourism Tax Fund-57 not to exceed $5,000.00, seconded by Sara Purdom. All voting in favor, none opposed. Motion passed.
Request for Funds, Computer, Administrative Department: Mayor Chris Lain explained he is trying to get the laptop paid for by the grant to be discussed in the Request for Non-Budgeted Funds. Roger Husband questioned why a specific amount is not presented. Comptroller/Treasurer Brittany Hatteberg explained she had come up with a budget figure but will still double check with a tech person before the final purchase is made. Comptroller/Treasurer Brittany Hatteberg also stated she would like to purchase a quality computer and this is approve to spend up to $2,500.00, which was budgeted for. Pat Sanchez motioned to approve the Request for Funds from Civic Fund-50, Sewer Fund-31, and Water Fund-33 not to exceed $2,500.00, seconded by Sara Purdom. All voting in favor, none opposed. Motion passed. Request for Non-Budgeted Funds, Tablets and Laptops: Mayor Chris Lain explained this is a grant out of the Cares Act for reimbursement and costs during the pandemic. This includes but not limited to PPE, sanitizer, laptops and tablets for employees to work from home. Mayor Chris Lain is looking at purchasing tablets for all Council Members. Jeff Griswold also suggested purchasing the tablets for Public Works to limit coming to City Hall. Roger Husband also suggested looking at items to update the Council Chambers that might also qualify. Mayor Chris Lain is also asking for suggestions from Council Members on other uses. These purchases will not be made until verified for reimbursement. Pat Sanchez motioned to approve the use of Non-Budgeted Funds from the Cares Act Grant after verification of eligible items, seconded by Sara Purdom. Roll Call Vote Aye: Deb Long, Sara Purdom, Pat Sanchez, Nick Law, Jim Friedenbach, Jocelyn Boyd, and Jeff Griswold. Nay: Roger Husband. Motion passed.
Sara Purdom motioned to approve the Finance Committee report, seconded by Nick Law. All voting in favor, none opposed. Motion passed.
WARRANT #4: Bills for the Month of July Totaling $266,430.28: After a brief review, Pat Sanchez motioned to approve Warrant #4 in the amount of $266,430.28, seconded by Deb Long. Roll Call Vote Aye: Pat Sanchez, Sara Purdom, Nick Law, Jim Friedenbach, Jocelyn Boyd, Roger Husband, Jeff Griswold, and Deb Long. Nay: none. Motion passed.
MONTHY REPORTS: Financial, Police, Fire and Public Works: Jeff Griswold requested Public Works Superintendent John Lindeman provide an outline of what is planned for the Public Works Department and what they work on weekly-similar to what is provided for their overtime and comptime. Public Works Superintendent John Lindeman stated this was provided previously but took hours to complete and didn’t think that was time well spent, he also mentioned typically what they plan to do and what actually gets completed are two different things. For example, everything is now on hold due to the storm that came through and now time must be spent cleaning up debris. After a further review, Pat Sanchez motioned to approve the Financial, Police, Fire and Public Works reports for July 2020, seconded by Sara Purdom. All voting in favor, none opposed. Motion passed.
UNFINISHED BUSINESS: Wacker Road Project Update and Associated Action Items: Jared Fluhr with MSA reported that Sjostrom has replaced some of the defective concrete. There are other punch list items being reviewed at this time. Pat Sanchez asked about the dome drain at the corner of Beech and Wacker, Jared Fluhr responded he did look at it and it is not necessarily to drain the area and probably should have been a flat top manhole instead. Jared Fluhr also reviewed an ITEP grant that will pay up to 80% on engineering for street scapes, sidewalks or bike trails up to $2 million on engineering reports on upcoming projects for certain qualified cities. He feels the City of Savanna is qualified related to criteria to receive some of these funds.
NEW BUSINESS:
Ordinance, Amending Title 1, Chapter 5, Section 11, Salary: The Council requested City Attorney Phil Jensen to draft an ordinance for the increase of salary for the Mayor. This Ordinance will raise the Mayor’s annual salary to $12,500.00 after the next election. Pat Sanchez motioned to approve and place on 1st reading Ordinance, Amending Title 1, Chapter 5, Section 11, Salary, seconded by Jocelyn Boyd. Roll Call Vote Aye: Sara Purdom, Nick Law, Jim Friedenbach, Jocelyn Boyd, Roger Husband, Jeff Griswold, Deb Long, and Pat Sanchez. Nay: none. Motion passed.
Resolution, Induce the Redevelopment of Certain Property Within the Highway 84 & Wacker Rd Redevelopment Project Area (2215 Wacker Road): After brief review, Roger Husband motioned to approve Resolution #1203 Sidewalk Project at the West Carroll Primary School located at 2215 Wacker Road, seconded by Pat Sanchez. Roll Call Vote Aye: Jim Friedenbach, Jocelyn Boyd, Roger Husband, Jeff Griswold, Deb Long, Pat Sanchez, Sara Purdom, and Nick Law. Nay: none. Motion passed.
Letter of Inducement, Brooke Francke: After brief review, Roger Husband motioned to approve the Letter of Inducement, Brooke Francke (313 Main Street), seconded by Jeff Griswold. All voting in favor, none opposed. Motion passed.
Letter of Inducement, Baljinder Singh: After brief review, Pat Sanchez motioned to approve the Letter of Inducement, Baljinder Singh (44 Main Street), seconded Jeff Griswold. All voting in favor, none opposed. Motion passed.
Planning & Zoning Board, July 27, 2020:
Findings of Fact, Variation V-01-20(a) by Brandon Sedivy: Public Works Superintendent John Lindeman stated this request is to allow an accessory structure to be setback 6.5 feet from the side lot line instead of the required 10 feet. After brief review, Pat Sanchez motioned to approve the Finding of Fact, Variation V-01-20(a), seconded by Jeff Griswold. All voting in favor, none opposed. Motion passed.
Ordinance Approving Variation V-01-20(a) to Allow a Side Yard Setback of 6.5 feet instead of the Required 10 feet: After brief review, Nick Law motioned to waive 1st read and approve the Ordinance #2273, Variation V-01-20(a), seconded by Pat Sanchez. Roll Call Vote Aye: Sara Purdom, Nick Law, Jim Friedenbach, Jocelyn Boyd, Roger Husband, Jeff Griswold, Deb Long, and Pat Sanchez. Nay: none. Motion passed.
Findings of Fact, Variation V-01-20(b) by Brandon Sedivy: Public Works Superintendent John Lindeman stated this request is to allow an accessory structure to have a median height of 20.9 feet instead of the permitted 18 feet. After brief review, Roger Husband motioned to approve the Finding of Fact, Variation V-01-20(b), seconded by Nick Law. All voting in favor, none opposed. Motion passed.
Ordinance Approving Variation V-01-20(b) to Allow an Accessory Structure to Have a Median Height of 20.9 feet Instead of the Required 18 Feet: After brief review, Roger Husband motioned to waive 1st read and approve the Ordinance #2274, Variation V-01-20(b), seconded by Pat Sanchez. Roll Call Vote Aye: Jim Friedenbach, Jocelyn Boyd, Roger Husband, Jeff Griswold, Deb Long, Pat Sanchez, Sara Purdom, and Nick Law. Nay: none. Motion passed.
Findings of Fact, Variation V-02-20(a) by Stan Schleuning: Public Works Superintendent John Lindeman stated this request is to allow a side yard setback of 3 feet instead of the required 6 feet. After brief review, Sara Purdom motioned to approve the Finding of Fact, Variation V-02-20(a), seconded by Roger Husband. All voting in favor, none opposed. Motion passed.
Ordinance Approving Variation V-02-20(a) to Allow a Side Yard Setback of 3 feet instead of the Required 6 feet: After brief review, Roger Husband motioned to waive 1st read and approve the Ordinance #2275, Variation V-02-20(a), seconded by Deb Long. Roll Call Vote Aye: Jim Friedenbach, Jocelyn Boyd, Roger Husband, Jeff Griswold, Deb Long, Pat Sanchez, Sara Purdom, and Nick Law. Nay: none. Motion passed.
Findings of Fact, Variation V-02-20(b) by Stan Schleuning: Public Works Superintendent John Lindeman stated this request is to allow an accessory structure to be 7 feet from the principal structure instead of the required 10 feet. After brief review, Roger Husband motioned to approve the Finding of Fact, Variation V-02-20(b), seconded by Jocelyn Boyd. All voting in favor, none opposed. Motion passed.
Ordinance Approving Variation V-02-20(b) to Allow an Accessory Structure to be 7 feet from the Principal Structure instead of the Required 10 feet: After brief review, Roger Husband motioned to waive 1st read and approve the Ordinance #2276, Variation V-02-20(b), seconded by Deb Long. Roll Call Vote Aye: Roger Husband, Jeff Griswold, Deb Long, Pat Sanchez, Sara Purdom, Nick Law, Jim Friedenbach, and Jocelyn Boyd. Nay: none. Motion passed.
Findings of Fact, Variation V-03-20(a) by Randall Bonjour: Public Works Superintendent John Lindeman stated this request is to allow an accessory structure to be established before the principal structure/use. After brief review, Sara Purdom motioned to approve the Finding of Fact, Variation V- 03-20(a), seconded by Jocelyn Boyd. Voting in favor, Sara Purdom, Nick Law, Roger Husband, Jeff Griswold, Deb Long, Pat Sanchez and Jocelyn Boyd. Nay: Jim Friedenbach. Motion passed.
Ordinance Approving Variation V-03-20(a) to Allow an Accessory Structure to be Built on a Vacant Lot Prior to a Principal Structure: After brief review, Sara Purdom motioned to waive 1st read and approve the Ordinance #2277, Variation V-03-20(a), seconded by Nick Law. Roll Call Vote Aye: Sara Purdom, Nick Law, Jocelyn Boyd, Deb Long, and Pat Sanchez. Nay: Jim Friedenbach, Roger Husband, and Jeff Griswold. Motion passed.
Findings of Fact, Variation V-03-20(b) by Randall Bonjour: Public Works Superintendent John Lindeman stated this request is to allow an accessory structure to have a median height of 19 feet instead of the permitted 18 feet. After brief review, Sarah Purdom motioned to approve the Finding of Fact, Variation V-03-20(b), seconded by Nick Law. Voting in favor, Sara Purdom, Nick Law, Roger Husband, Jeff Griswold, Deb Long, Pat Sanchez and Jocelyn Boyd. Nay: Jim Friedenbach. Motion passed. Ordinance Approving Variation V-03-20(b) to Allow an Accessory Structure to Have a Median Height of 19 Feet Instead of the Required 18 feet: After brief review, Sara Purdom motioned to waive 1st read and approve the Ordinance #2278, Variation V-03-20(b), seconded by Nick Law. Roll Call Vote Aye: Sara Purdom, Nick Law, Jocelyn Boyd, Jeff Griswold, Deb Long, and Pat Sanchez. Nay: Roger Husband, and Jim Friedenbach. Motion passed.
CITIZENS, COMMITTEE MEMBERS:
Roger Husband and Pat Sanchez thanked the Public Works, Fire, and Police Departments with the storm problems from Monday.
Public Works Superintendent John Lindeman wanted everyone to know the old landfill will be open for the next few days for yard waste disposal due to the storm. The crews will also be picking up waste at the curb if citizens cannot get it to the dump.
ADJOURNMENT:
With nothing further, Mayor Chris Lain made a motion to adjourn at 8:42 P.M.
https://www.savanna-il.us/meetingagendas/20200811councilminutes.pdf
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