Ogle County Emergency Telephone System Board met Aug. 12.
Here is the minutes provided by the board:
The monthly meeting of the Ogle County ETSB was called to order by Secretary, S.
Beitel on Wednesday, August 12th, at 5:02pm.
Members Present:
L. Callant T.Carls
C. Clothier S.Thomas
S. Sullivan C. Tveit
M. Typer B. VanVickle
Absent:
D. Sawlsville
Others present:
S. Beitel
Introductions were done welcoming the new member at large, Larry Callant.
The was no pubic present, no public comment.
A motion by B. Vanvickle and seconded by S. Thomas to move the election of officers up after Public Comment. The motion carried with no objections.
A motion by T. Carls and seconded by C. Clothier to open the nomination for Chairman.
Nominations opened.
T. Carls motioned to nominate B. VanVickle as Chairman, seconded by C. Tveit. Requests for additional nominations were called three times. C. Tveit motioned to close the nominations, seconded by S. Sullivan.
Roll call vote for B. VanVickle for Chairman.
B. VanVickle, present
S. Thomas, yes
C.Tveit, yes
S. Sullivan, yes
T. Carls, yes
L. Callant, yes
C. Clothier, yes
M. Typer, yes
A motion by S. Sullivan and seconded by L. Callant to open the nominations for Vice Chairman. The motion carried.
B. VanVickle nominated C. Tveit for Vice Chairman, this was seconded by S. Sullivan Additional nominations were called for three times with no additional nominations. A motion to close the nominations was made by T. Carls and seconded by S. Thomas.
The motion carried.
Roll call vote for C. Tveit for Vice Chairman.
B. VanVickle, yes
S. Thomas, yes
C. Tveit, yes
S. Sullivan, yes
T. Carls, yes
L. Callant, yes
C. Clothier, yes
M. Typer, yes
Motion carried for C. Tveit for Vice Chairman
Secretary position will remain as it until an opinion from the States Attorney is received.
A motion by T. Carls and seconded by C. Clothier to approve the June minutes. The motion carried on a voice vote with no objections.
S. Beitel reported that the project is moving, however, being delayed a bit due to the trunks necessary for Frontier to connect to Syndeo. The state is involved at this time to get this project moving. M. Typer brought up about inviting the media in regards to the cut over of the NG System. All felt this would be a good idea.
S. Beitel also discussed Public Act 0640 which was passed June 12, 2020. There is a small section that deals directly with remote meetings due to disaster declaration. it outlines changes that must occur with remote meetings. All votes must be roll call, the meeting must be recorded, verbal roll call taken, etc.
S. Beitel discussed the renewal for the insurance policy. There is a new option being offered in coverage of cybersecurity. Discussion was held and all felt that it would be a good option to add especially with moving to NG based 911 system. A motion by B. VanVickle and seconded by T. Carls to approve a not to exceed $14,000.00 cost for the insurance. Roll Call Vote taken.
B. VanVickle, yes
C. Tveit, yes
S. Thomas, yes
C. Clothier, yes
M. Typer, yes
L. Callant, yes
T. Carls, yes
S. Sullivan, yes
S. Beitel discussed the bylaws. There are recommended changes and the board will wait for the States Attorney’s opinion on the Secretary position. This will be on the agenda in September.
A motion by C. Tveit and seconded by C. Clothier to approve the July bills as presented. They were paid by resolution dated April 6, 1994 when a meeting isn’t held or no quorum present.
Roll call vote:
B. VanVickle, yes
C. Tveit, yes
S. Thomas, yes
C. Clothier, yes
M. Typer, yes
L. Callant yes with abstaining from the computer charges
T. Carls, yes
S. Sullivan, yes
Motion carried.
A motion by C. Clothier and seconded by S. Sullivan to pay the August 12, 2020 bills as presented.
B. VanVickle, yes
C. Tveit, yes
S. Thomas, yes
C. Clothier, yes
M. Typer, yes
L. Callant, yes
T. Carls, yes
S. Sullivan, yes
The motion carried to pay the bills
PSAP reports – S. Sullivan reported that they as well have been involved in the weekly calls for NG process. Rochelle PD is in the interview process to hire 2 part time telecommunicators. They have 2 dispatchers that have put in for the patrol division.
M. Typer reported that the county is in the budget process and it appears that they will be $900,000 to 2.2 Million in deficit.
Chairman VanVickle opened discussion for the removal of the old tower. He presented a quote from Blackhawk Tower Communications, Inc, which is the company that has been used in the past. The quote is for pulling the tower over with 2 supplied bulldozers and dispose of all materials. $33,000 for labor and $4,500 for forklift. Chairman VanVickle stated that the county maintenance would take care of removing the remaining items.
A motion by S. Sullivan and seconded by L. Callant to approve $37,500 for the tower removal by Blackhawk Tower Communications Inc.
B. VanVickle, yes
C. Tveit, yes
S. Thomas, yes
C. Clothier, yes
M. Typer, yes
L. Callant, yes
T. Carls, yes
S. Sullivan, yes
The motion carried.
B. VanVickle reported that Ifiber still is on the old tower and that the Sheriff has attempted speak with them with no response. The power was shut off today at the old site.
S. Beitel presented a quote by Syndeo for a new PBX system specifically for the Ogle County PSAP and Rochelle PD PSAP. The new NG system will only handle the 9-1-1 calls. In order to integrate all of the administrative lines, we will need this system. It will provide redundancy for both of the PSAP’s in case of phone line outage at one site.
The quote is $22,098.53 which included a discount provided by Syndeo. A motion by S. Sullivan and seconded by T. Carls to proceed with Syndeo for the PBX systems at the two 9-1-1 centers not to exceed $22,098.53.
B. VanVickle, yes
C. Tveit, yes
S. Thomas, yes
C. Clothier, yes
M. Typer, yes
L. Callant, yes
T. Carls, yes
S. Sullivan, yes
The motion carried
S. Beitel presented the balances of the ETSB accounts as of July 31, 2020.
A motion by C. Tveit and seconded by C. Clothier for adjournment. The motion carried and the meeting was adjourned at 5:49pm.
https://www.oglecounty.org/document_center/911%20ETS%20Board/2020/August%2012%202020_Minutes.pdf
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