Ogle County Highway Department Road & Bridge Committee met Sept. 8.
Here is the minutes provided by the committee:
I. Call to Order
A. Meeting called to order at 8:05 AM by Chairman Hopkins at the Ogle County Courthouse, Room 100.
Members present: Stan Asp, Dorothy Bowers (via Zoom), Lloyd Droege, Rick Fritz and Lyle Hopkins.
Others present: Jeremy Ciesiel, County Engineer
Meeting also transmitted virtually using Zoom Meetings.
II. Approval of Minutes
A. Reviewed August 11th Road & Bridge Minutes.
1. Motion to approve minutes by – Dorothy Bowers
2. Motion seconded by – Lloyd Droege
3. Vote – All in favor
III. Reviewed Bills and Payroll
A. Motion to approve Highway Dept bills, credit card and payrolls by – Dorothy Bowers
B. Motion seconded by – Rick Fritz
C. Vote – All in favor
IV. Received Bids
A. 2020-2021 Ice Abrasives
1. Motion to award low bid subject to no protests being filed by – Rick Fritz
2. Motion seconded by – Stan Asp
3. Vote – All in favor
V. Petitions & Resolutions
A. 2020-2021 Ice Abrasives Award & Appropriation Resolution $29,000 from County Highway Fund
1. Motion to approve resolution by – Dorothy Bowers
2. Motion seconded by – Stan Asp
3. Vote – All in favor
B. Resolution for the vacation of an unimproved right of way in Lemke Subdivision No. 4 in Byron Township.
1. Motion to approve the resolution by – Dorothy Bowers
2. Motion seconded by – Rick Fritz
3. Discussion: The right of way was set aside for a potential connection to a future subdivision to the west. When the land to the west was later developed a connection was not made and now the unimproved right of way serves no purpose to Byron Township.
4. Vote – All in favor
C. Preliminary Engineering Agreement with Chastain & Associates, LLC for the Phase I and Phase II Preliminary Engineering for the replacement of the Ridge Rd Culvert, Section 20-00324-00-BR
1. Motion to approve by – Dorothy Bowers
2. Motion seconded by – Rick Fritz
3. Discussion: Project consists of the replacement of a box culvert on Ridge Rd, north of Oregon Trail Rd.
4. Vote – All in favor
D. Preliminary Engineering Agreement with Hutchison Engineering Inc. for the Phase I and Phase II Preliminary Engineering for the replacement of the Pecatonica Rd Culvert, Section 20-00325-00-BR
1. Motion to approve by – Rick Fritz
2. Motion seconded by – Stan Asp
3. Discussion: Project consists of the replacement of a box culvert on Pecatonica Rd between Myrtle Rd and Water Rd.
4. Vote – All in favor
E. Preliminary Engineering Agreement with Strand Associates Inc. for the Phase I and Phase II Preliminary Engineering for the replacement of the Milledgeville Rd Bridge, Section 20-00326-00-BR
1. Motion to approve by – Dorothy Bowers
2. Motion seconded by – Lloyd Droege
3. Discussion: Project consists of the replacement of a bridge on Milledgeville Rd just east of Freeport Rd.
4. Vote – All in favor
F. Preliminary Engineering Agreement with Willett, Hofmann & Associates Inc. for the Phase I and Phase II Preliminary Engineering for the replacement of the Leaf River Rd Bridge, Section 20-00327-00-BR
1. Motion to approve by – Dorothy Bowers
2. Motion seconded by – Lloyd Droege
3. Discussion: Project consists of the replacement of a bridge on Leaf River Rd on the north side of Leaf River, IL.
4. Vote – All in favor
VI. Business & Communications
A. Unfinished Business
1. COVID-19 Update: The Highway Department is currently at full staff.
There have been no reported positives or quarantines since last meeting.
2. Project Status Report (see attached)
3. BNSF Drainage Issue – The BNSF stated that they will send a contractor out to Flagg-Center to clean out the failed culvert under the BNSF tracks and determine if the pipe has collapsed.
B. New Business
1. Security Update – The County Engineer shared details regarding a thwarted burglary attempt at the Highway Department. The Sheriff’s Department was very helpful during the incident and arrested the culprit. Although nothing was stolen, it identified some needed changes to our security.
2. County Engineer inquired about the prospects of an annual project tour in 2020. It was decided that the County Engineer will send out possible dates to the committee in order to settle on a date.
3. Next Meeting – Tuesday, October 13, 2020, @ 8:00 AM, Ogle County Courthouse, Room 100
Lettings: No lettings
VII. Public Comment
A. None
VIII. Meeting adjourned at 8:54 A.M. by Chairman Hopkins.
https://www.oglecounty.org/document_center/highway/road%20and%20bridge/2020/Road%20&%20Bridge%20Minutes%20September%202020.pdf
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