Ogle County Supervisor of Assessments and Planning & Zoning Committee met Sept. 8.
Here is the minutes provided by the committee:
The regular monthly meeting of the Supervisor of Assessments and Planning & Zoning Committee of the Ogle County Board was held on Tuesday, September 8, 2020 at 10:00 A.M.
The Order of Business is as follows:
1. ROLL CALL AND DECLARATION OF A QUORUM
Chairman Fritz called the meeting to order at 10:12 A.M. This was a Zoom call in meeting. Roll call indicated seven members of the Committee were present: Asp, Boes, Hopkins, Janes, McKinney, Smith, and Fritz were present
2. READING AND APPROVAL OF REPORT OF AUGUST 11, 2020 MEETING AS MINUTES
Mr. Fritz asked for a motion regarding the report of the August 11, 2020 regular meeting. Mr. McKinney made a motion to approve the report as presented. Seconded by Mr. Janes. The motion to approve carried by a voice vote.
3. REVIEW AND APPROVAL OF CLOSED MINUTES PER 5 ILCS 120/2 © (21) (IF NEEDED)
● Approval of Closed Minutes (if needed)
There were no closed minutes for approval.
SUPERVISOR OF ASSESSMENTS PORTION OF MEETING:
4. CONSIDERATION OF MONTHLY BILLS OF SUPERVISOR OF ASSESSMENTS, AND ACTION
Supervisor of Assessment Kane presented one claim, totaling $5.50 for payment. Mr. McKinney made a motion to approve the payment of the bills as presented. Seconded by Mr. Hopkins. The motion to approve carried by a voice vote.
5. OLD BUSINESS
Dividing the County into four general assessment districts
Mr. Kane discussed the information in of creating four (4) general assessment districts in the county. A map showing the four distinct areas, a letter from the Dept of Revenue showing there are currently 41 counties under this process of assessment administration, reasoning and statute granting authority was presented. Kane explained trying to balance parcel counts, areas of similar publishing and schools districts (which account for about 60% of the tax billings). The start of the first cycle would be 2022, which coincides with the new term of office for all elected, appointed or contracted township assessors. Mr. Kane noted this change would spread workload and costs throughout the four years instead of in a single year for the county. Simply put, it would help level staffing, budgeting and appeals over the four years. After a short discussion, Mr. Boes made a motion to approve a resolution to divide the county into four (4) general assessment districts as presented. Seconded by Mr. Smith. The motion to approve carried by a voice vote.
6. NEW BUSINESS
Mr. Kane told the committee he was waiting on one assessor to turn in his assessment books for the year. He noted he understands this individual is usually late in turning in the book. Mr. Smith asked what would happen if the works was not turned in. Kane replied the SOA office could place values on properties and charge back the township for their work. He noted there should not be a lot of changes as this isn't a general assessment year. 2020 Assessments changes are still on track to be published the last week in September with the deadline to file appeals 30 days later.
Kane informed the committee he would not be available for the October meeting but would prepare and present a written report in his absence.
PLANNING & ZONING PORTION OF MEETING:
7. CONSIDERATION OF MONTHLY BILLS OF PLANNING & ZONING DEPARTMENT, AND ACTION
Mr. Adams presented the monthly bills of the Planning & Zoning Department for consideration in the amount of $962.39. Mr. Adams stated I attended a meeting held last Friday regarding COVID 19 reimbursements and will have information to present next month regarding our additional equipment needs. Mr. Mckinney made a motion to approve the payment of the bills as presented. Seconded by Mr. Smith. The motion to approve carried by a voice vote.
8. OLD BUSINESS (CONSIDERATION AND POSSIBLE ACTION)
#002-20 Special Use - Better Place Forests, Co - Approved by RPC 6-0; ZBA postponed to 9/24/20
#005-20 Text Amendment - RPC approved 6-0; ZBA Approved 4-0
#006-20 Text Amendment - RPC approved 6-0; ZBA Approved 4-0
#007-20 Text Amendment - RPC approved 6-0; ZBA Postponed to 9/24/20
Mr. Adams reviewed 005-20AM and 006-20AM ZBA recommendations for the committee. Mr. Adams also reviewed 55 ILCS 5/5 with the committee as it pertains to the process of text amendment petitions. Mr. Adams stated that he plans to be in contact with the townships and township planning commissions as a refresher on 55 ILCS 5/5.
Mr. Hopkins stated that the text proposed in 007-20AM is not needed and that the Ogle County Amendatory Zoning Ordinance has functioned just fine without it.
Mr. McKinney made a motion to refer 005-20AM to the county board, seconded by Mr. Smith. Motion carries by a voice vote.
Mr. Mckinney made a motion to refer 006-20AM to the county board, seconded by Mr. Janes. Motion Carries by a voice vote.
9. NEW BUSINESS (CONSIDERATION AND POSSIBLE ACTION)
There was no new business for consideration.
10. MOBILE HOME APPLICATIONS (CONSIDERATION AND POSSIBLE ACTION)
There were no mobile home applications for consideration.
11. SUBDIVISION PLATS (CONSIDERATION AND POSSIBLE ACTION)
There were no subdivision plats for consideration.
12. REFERRAL OF NEW PETITIONS TO THE ZONING BOARD OF APPEALS FOR PUBLIC HEARING
There were no new petitions for referral.
13. OTHER BUSINESS (CONSIDERATION AND POSSIBLE ACTION)
IA Intermediate Agricultural District statistics and discussion
Mr. Adams stated I was asked to review the IA district which was created in 1996 to help add tax value to the county by allowing homes to be built on ground with low LESA scores and on less than 40 acres. Discussion ensued regarding RPC involvement when the comprehensive plan is reviewed.
YTD Zoning Statistics and discussion
Mr. Adams reviewed the report that was provided to the committee prior to the meeting. He stated we are up from last year on the number of zoning certificates issued and down on hearing petitions.
14. PUBLIC COMMENT
Mr. Adams stated we did not receive a hearing application regarding the proposed junk yard on Chana Rd. I will be following up this week. Discussion ensued regarding the definition of "operable/running" regarding vehicles and new state rules regarding ground surface water.
ADJOURN
There being no further business for discussion, Mr. Fritz adjourned the meeting at 10:56 A.M. The next regular monthly meeting of the Supervisor of Assessments and Planning & Zoning Committee will be held on Tuesday, October 13, 2020 at 10:00 AM in the Old Ogle County Courthouse, Third Floor County Board Room #317, 105 S. Fifth St., Oregon, IL.
https://www.oglecounty.org/document_center/County%20Board/Committees/Supervisor%20of%20Assessments,%20Planning%20&%20Zoning/2020/Supervisor%20of%20Assessments%20and%20Planning%20and%20Zoning%20Committee%20Minutes%20September.pdf
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