City of Savanna City Council Met March 9.
CALL TO ORDER:
Mayor Chris Lain called the meeting to order on the said date at 7:01 P.M. Notice of the meeting was delivered to all Council members and posted at 333 Chicago Avenue, Savanna, Illinois, in accordance with the State of Illinois Open Meetings Act.
PLEDGE OF ALLEGIANCE:
Mayor Chris Lain led the Council in the pledge of allegiance.
ROLL CALL / ESTABLISH QUORUM:
Mayor Chris Lain declared the establishment of a quorum with members in attendance Mayor Chris Lain, Pat Sanchez, Jocelyn Boyd, Sara Purdom, Jim Friedenbach, Nick Law, and Jeff Griswold. Deb Long and Roger Husband were absent. Non-members in attendance Police Chief Jeff Doran, Comptroller/Treasurer Brittany Hatteberg, Fire Chief Scott Wolfe, Public Works Superintendent John Lindeman, City Attorney Phil Jensen,
Matthew Pivit of Republic Services, Mike Casper, and Jennifer Meyer of Jo-Carroll Energy, News Media: Mike Nester, Colton Ostrum, and Michael Miller, and City Clerk Rhonda Weiss.
APPROVAL OF AGENDA:
After review, Pat Sanchez motioned to approve the Agenda, seconded by Jocelyn Boyd. All voting in favor, none opposed. Motion passed.
APPROVAL OF MINUTES:
Consideration of the Minutes of the February 23, 2021 Regular Meeting: Sara Purdom motioned to approve the Regular Meeting Minutes from February 23, 2021, seconded by Jocelyn Boyd. All voting in favor, none opposed. Motion passed.
COMMITTEE REPORTS:
Contracts and Lease/Collective Bargaining Committee, 02-25-21: Jeff Griswold updated the Council on the informational meeting held regarding Consolidated Grain & Barge Lease and voted to recommend approval of the Savanna Train Car Museum Lease. Pat Sanchez motioned to approve the Contracts and Lease/Collective Bargaining Report, seconded by Sara Purdom. All voting in favor, none opposed. Motion passed.
Water, Sewer, Refuse, Street & Alley Committee, 03-02-21: Pat Sanchez updated the Council on the recent meeting. The bids were opened for the curbside garbage from Moring Disposal and Republic Services. Moring's Bid for a 65-gal cart was $15.00 per month with Republic at $10.41. Curbside recycling: Moring $2.00 per month and Republic $4.09 per month with an additional 65-gal cart. It was bid as a 5-year contract with an annual increase of 2 ½ to 5% at Moring and Republic at 3.5% annually. Moring's proposed monthly household charge is $17.00, Republic is at $14.50. Current services by Moring are $13.00 per month. The Committee recommends approval of the Republic Services Contract. Jeff Griswold asked if the containers are required to be used. Matthew Pivit of Republic Services responded yes due to the nature of the pick-up in the street, and instructions are provided with the carts. Mike Nester asked if the Spring Cleanup will remain the same and the Christmas tree pick-up. Jocelyn Boyd motioned to approve the Water, Sewer, Refuse, Street & Alley Committee report, seconded by Sara Purdom. All voting in favor, none opposed. Motion passed.
Hotel/Motel Committee, 03-03-21: Sara Purdom briefly reviewed the meeting. She reviewed the Enjoy Illinois write-up on Savanna. Facebook reach is up 44% from last month. The former L & M Motel will be opening a few rooms by the end of April, with more coming. The Chamber will be starting up all in-person events beginning with the April 6th quarterly meeting and June 18th is the Ladies Luncheon. The Ad Plan was reviewed. Pat Sanchez motioned to approve the Hotel/Motel Committee report, seconded by Nick Law. All voting in favor, none opposed. Motion passed.
Personnel Committee, 03-04-21: Jeff Griswold reviewed the promotion and review of Dillon Prowant finishing his probationary period with a recommendation from John Lindeman of $1.00 per hour raise to a rate of $18.04 per hour. Jeff Griswold motioned to approve the Review and Promotion Recommendation for Dillon Prowant at a pay rate of $18.04 per hour effective beginning March 14th, seconded Pat Sanchez. Roll Call Vote Aye: Jocelyn Boyd, Jeff Griswold, Pat Sanchez, Nick Law, Jim Friedenbach, and Sara Purdom. Nay: None. Motion passed. The next item was the striking of a residency requirement for the Superintendent of Public Works position. The only other department head with a requirement is that the Fire Chief must live within the Fire Protection District. After discussion and clarification, the Committee recommends striking the requirement. The Billing Clerk job description was also reviewed and changed. The ordinance for Vacation/Compensatory Time/Personal Day was discussed, and changes were made to the accrual of time. The Committee recommended the accrual of 40 hours carry over annually and possible cash out annually if not used. Also added that the department heads and non-union employees can earn two personal leave days which do not carry over. Pat Sanchez motioned to approve the Personnel Committee report, seconded by Jocelyn Boyd. All voting in favor, none opposed. Motion passed.
Finance Committee 03-09-21: Pat Sanchez updated the Council on the meeting held earlier in the day. Regular monthly reports were reviewed. Public Works is requesting a release of Budgeted Funds to purchase tablets. Pat Sanchez motioned to release budgeted funds of $3,750.00, seconded by Sara Purdom. Roll Call Vote Aye: Pat Sanchez, Nick Law, Jim Friedenbach, Sara Purdom, Jocelyn Boyd, and Jeff Griswold. Nay: None. Motion passed. A request for Non-Budgeted Funds from Fire Department from Civic Fund 52 for $1,086.29 for a lightbar on the new brush truck. Fire Chief Scott Wolfe explained it is broader and more modern, but the new truck needed modifications that increased the costs and asked the City to pay for the lightbar. Pat Sanchez motioned to approve the request for Non-Budgeted Funds of $1,086.29 for the Fire Department, seconded by Jocelyn Boyd. Roll Call Vote Aye: Jim Friedenbach, Sara Purdom, Jocelyn Boyd, Jeff Griswold, Pat Sanchez, and Nick Law. Nay: None. Motion passed. Jocelyn Boyd motioned to approve the report, seconded by Sara Purdom. All voting in favor, none opposed. Motion passed.
Warrant #11: Bills for the Month of February Totaling $182,293.96: After a brief review, Pat Sanchez motioned to approve Warrant #11 for $182,293.96, seconded by Sara Purdom. Roll Call Vote Aye: Jim Friedenbach, Sara Purdom, Jocelyn Boyd, Jeff Griswold, Pat Sanchez, and Nick Law. Nay: None. Motion passed.
BIDS: Curbside Garbage and Recycling Contract Bid, Award: Pat Sanchez motioned to approve the 5- year contract with Republic Services for a monthly cost of $14.50 for Curbside Garbage/Recycling with an annual increase of 3.5%, seconded by Jim Friedenbach. Roll Call Vote Aye: Jocelyn Boyd, Jeff Griswold, Pat Sanchez, Nick Law, Jim Friedenbach, and Sara Purdom. Nay: None. Motion passed.
MONTHLY REPORTS: Financial, Police, Fire, and Public Works for February 2021: After a brief review, Pat Sanchez motioned to approve the Monthly Reports, seconded by Jocelyn Boyd. All voting in favor, one opposed. Motion passed.
UNFINISHED BUSINESS: Project Update, MSA: Nothing to report.
NEW BUSINESS:
Ordinance Amending, Title 1, Chapter 14, Section 7, Residency Requirements: This ordinance would remove the residency requirement for the Superintendent of Public Works, following a brief discussion, Jeff Griswold motioned to approve removing the residency requirement and place it on the first read, seconded by Nick Law. All voting in favor, none opposed. Motion passed.
Ordinance Amending, Title 1 Chapter 23, Section 7, Vacations/Compensatory Time/Personal Day: Following a brief discussion, Jeff Griswold motioned to place on first read the ordinance changing Vacation/Compensatory Time/Personal Day, seconded by Nick Law. All voting in favor, none opposed. Motion passed.
Resolution Volunteer Firemen Pay: Following a brief discussion, Jeff Griswold motioned to approve Fire Chief Scott Wolfe's recommendation of $5.00 per hour for calls responded by the volunteer firemen, seconded by Jocelyn Boyd. Roll Call Vote Aye: Jocelyn Boyd and Jeff Griswold. Nay: Pat Sanchez, Nick Law, Jim Friedenbach, and Sara Purdom. Roll Call Vote Aye: Jocelyn Boyd, Jeff Griswold. Nay: Pat Sanchez, Nick Law, Jim Friedenbach, Sara Purdom. Motion failed. After further discussion, Nick Law motioned to send the request back to Personnel Committee for discussion, seconded by Jim Friedenbach. Roll Call Vote Aye: Jim Friedenbach, Sara Purdom, Jocelyn Boyd, and Nick Law. Nay: Jeff Griswold and Pat Sanchez. Motion passed.
Resolution & Use Agreement Authorizing Exclusive Use of a Certain Property in Conjunction With the Great River Rumble: Mayor Chris Lain explained this is the river trip scheduled last summer rescheduling for this year due to COVID restrictions and is the same agreement. Pat Sanchez motioned to approve Resolution #1211 for the Great River Rumble, seconded Jeff Griswold. Roll Call Vote Aye: Jim Friedenbach, Sara Purdom, Jocelyn Boyd, Jeff Griswold, Pat Sanchez, and Nick Law. Nay: None. Motion passed.
Savanna Train Car Museum Inc.-Train Car Lease: Pat Sanchez motioned to approve the Savanna Train Car Lease dated 2/28/21 thru 2/28/24, seconded by Jocelyn Boyd. All voting in favor, none opposed. Motion passed.
CITIZENS, COMMITTEE MEMBERS:
Mike Casper and Jennifer Meyer took questions from the Council regarding the community's increase in natural gas for February 2021. Mike Casper explained it was due to the cold snap in Texas and Oklahoma and the pipeline's freezing where companies purchase the natural gas. Jennifer Meyer clarified the programs available for citizens' payments on the large, unexpected bills.
Mayor Chris Lain reminded everyone of a going away party for Jean Ferris, she is moving to Virginia, at Manny's Thursday, March 11th from 4-7.
ADJOURNMENT:
With nothing further, Mayor Chris Lain made a motion to adjourn at 8:40 P.M.
https://www.savanna-il.us/meetingagendas/20210309council.pdf
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