Village of Stillman Valley Village Board Met April 12.
Here is the minutes provided by the board:
Present
Village President Becky Waltrip
Trustees: John Russell , Sue Carpenter, Steve McCammond, Deb Thibodeau, Keith Palmer and Ralph Hoekstra
Also Attending: Attorney Doug Henry - Via Zoom
Public Works Supervisor Dean Insko, Village Treasurer Randy Fruin, Village Clerk Yvonne Dewey and Village Engineer Aaron Full
Citizens: Marty Typer, Jason Edwards, Robin Henry in Village Hall & Nathan Grobe - Via Zoom
Call Meeting to Order – The meeting was called to order at 7:00 p.m. by President Waltrip,
Roll was called, with six (6) Trustees attending, Russell, Carpenter, McCammond, Thibodeau, Palmer and Hoekstra.
Approve Agenda for Monday, April 12, 2021
After a review of the April 12, 2021 Regular Meeting Agenda, a motion was made by Trustee Thibodeau to “approve the Regular Meeting Agenda for Monday, April 12, 2021”. Motion seconded by Trustee Palmer. The motion passed with six (6) “ayes”, zero (0) “nays”, and zero (0) “absent”.
Approval of the Minutes of the March 22, 2021, Regular Board Meeting
Following the review of the minutes of the March 22, 2021 Regular Board Meeting, Trustee McCammond made a motion “to approve the minutes from the Regular Board Meeting of March 22, 2021”. Trustee Carpenter seconded. The motion passed with six (6) “ayes”, zero (0) “nays”, and zero (0) “absent”.
Citizens Comments
Marty Typer spoke to those in attendance thanking the current board for their service to the community.
Monthly Reports
Treasurer Fruin reviewed the Monthly Profit & Loss Statements and the Bank Account Balances for the month of March 2021. A “motion was made by Trustee Thibodeau to accept the Treasurer’s Reports for March 2021. Motion seconded by Trustee Russell . The motion passed with six (6) “ayes”, zero (0) “nays”, and zero (0) “absent”.
President Waltrip presented the April 2021 bills for approval.
President Waltrip filled in for Trustee Carpenter to review the April 2021 bills, discussion was had on the invoice for Entre’ that was coded 2-495, Treasurer Fruin confirmed that is the correct code for the computer purchase using the IEMA Grant and the invoice for Prescott Brothers, there is a $13 charge that President Waltrip could not reconcile with the invoice. Clerk Dewey will call Prescott Ford for explanation of the total amount due. After board review, a “motion was made by Trustee Hoekstra to pay the April 2021 bills, holding the invoice from Prescott Ford until the balance due can be verified”. Motion seconded by Trustee Thibodeau. The motion passed with six (6) “ayes”, zero (0) “nays”, and zero (0) “absent”.
Overtime Report for February 2021
There were two (2) hours of overtime for Aaron Moore due to salting. After board review, a “motion was made by Trustee Hoekstra “to approve two (2) hours of overtime for Aaron Moore, for salting in March”. Motion seconded by Trustee Palmer. The motion passed with six (6) “ayes”, zero (0) “nays”, and zero (0) “absent”.
Unfinished Business
Liquor Code Violation – Theo’s Thirsty Cow
Attorney Henry advised the board that the results of the courts’ action on this case had not been updated by the court’s clerk as of tonight’s meeting.
Demolition Progress – 320 E Roosevelt
President Waltrip advised the board that demolition is still pending, Northern Illinois Services is waiting for Nicor to remove the gas service from the location. Public Works Supervisor Insko told the board that he has not received a J.U.L.I.E. request to find services for that removal.
130 N Walnut Street – Use of Main Street Parking Stalls
President Waltrip reviewed the proposal from Michael Cruickshank for his planned use of 130 N Walnut Street. Part of his proposal includes use of 3 parking stalls on W Main Street with the Villages permission. Attorney Henry advised the board that leasing the spots with specific conditions would be the best option. The board agreed that the lease option was the best choice. The board asked Attorney Henry to contact the potential buyer on their behalf to discuss the lease and the conditions of that lease.
Village Needs – No additions.
Engineering
Engineer Full provided Sanitary Sewer Alternatives for the 10-acre parcel adjacent to Homestead Subdivision. Engineer Full presented and summarized three (3) alternative routes for the Sanitary Sewer for the 10-acre commercial lot; each route would eliminate the need for the lift station and substantial cost to the Village.
New Business
Moring Disposal Rate Increase
President Waltrip advised the board that the Village had received notice from Moring Disposal that effective May 1, 2021 they would be exercising their contract option to increase the Garbage Rates by 2.5% for the Village Residents. The Regular Garbage rate will increase from $13.56 to $13.90 and the Senior Citizen Rate will increase from $12.21 to $12.52 per month. A Senior Citizen discount is defined by age 62 or older.
Request to Film in Stillman Valley
President Waltrip advised the board that Radical Media had contacted the Village asking for permission to film in and around the waterways of the Village of Stillman Valley for 2-3 days in May. Attorney Henry advised the Board that permission from the Village is not required; however, the Village cannot give permission to film on private property.
Sikich Engagement Letter
President Waltrip reviewed the Sikich Engagement Letter with those present. After brief discussion, Trustee Russell “made a motion approve the Sikich Engagement Letter with a Not to Exceed Cost of $12,750 and to authorize President Waltrip to sign all documents”. Motion seconded by Trustee Palmer. The motion passed with six (6) “ayes”, zero (0) “nays”, and zero (0) “absent”.
Ordinance/Resolution
Ord No. 955 – Amending Appropriations FY 2021”
Treasurer Fruin presented Ordinance No. 955 Amending Appropriations to the Board. Several line items were amended based on past and future spending prior to the end of the Fiscal Year. After board discussion, Trustee Carpenter made “a motion to approve Ord No. 955 – Amending Appropriations FY 2021”. Motion seconded by Trustee Russell. The motion passed with six (6) “ayes”, zero (0) “nays”, and zero (0) “absent”.
President’s Report
President Waltrip discussed the with the Board the future changes on the Village Board as a result of the 2021 Consolidated Elections. At the May 10th Regular Board meeting there will be a Swearing In of the new Village President and three (3) new Trustees. Attorney Henry advised that until the Election is Certified by the Ogle County Clerk the Swearing In could not take place. Provided the Election Results are Certified, the Swearing In will happen on May 10, 2021 during the Regular Board Meeting.
Committee Meeting Updates
Water & Sewer and Streets & Alleys – Public Works Supervisor Insko discussed with the board the failure alarm on Well 3 that occurred on Saturday. Public Works Supervisor Insko discussed the plans for the repair to the equipment.
Public Safety and Parks & Buildings – Trustee Palmer informed the board that the new speed signs have been received and two (2) were installed and are operational.
Finance & Ordinance – None
Economic Development – None
Executive Session Pursuant to 5 ILCS 120/2(c)(1) Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees, Annual Review for Public Works Supervisor Dean Insko
Trustee Hoekstra made ‘ a motion to go into Executive Session at 8:22 p.m., Pursuant to 5 ILCS 120/2(c)(1) Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees, Annual Review Public Works Supervisor Dean Insko. Motion seconded by Trustee Palmer.
Action Outside of Executive Session
Regular session was reconvened at 8:30 p.m., roll was called with Trustee’s Russell, Carpenter, McCammond, Thibodeau, Palmer and Hoekstra in attendance along with President Waltrip, Attorney Henry, Public Works Supervisor Insko, and Village Clerk Yvonne Dewey. President Waltrip thanked Dean for his 16 years of service to the Village and his dedication to his job. Trustee McCammond made a motion “to increase Dean Insko’s annual salary by $2,381.00 for a total annual salary of $81,736.00 per year and to give Dean an additional week of vacation time for a total of four (4) weeks of vacation per year effective May 3, 2021”. Motion seconded by Trustee Carpenter. The motion passed with six (6) “ayes”, zero (0) “nays”, and zero (0) “absent”.
Upcoming Regular Board Meeting, Monday, April 26, 2021 at 7:00 p.m.
With no further business to discuss, the meeting was adjourned at 8:41 p.m. on motion made by Trustee Palmer, seconded by Trustee Hoekstra, and carried unanimously.
https://stillmanvalley.us/download/38023/
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