City of Byron Community Services Committee met July 7.
Here are the minutes provided by the committee:
Alderman Fulrath called the meeting to order at 5:37 pm.
1. ROLL CALL:
MEMBERS PRESENT: Alderman Emily Gerdes, Alderman Mike Gyorkos, Chairman Alderman Mittzi Fulrath
MEMBERS ABSENT: Alderman Zeke Hobbie
OTHERS PRESENT: Mayor John Rickard, Engineer Jason Stoll, Director Aaron Vincer
2. APPROVAL OF AGENDA – JULY 7, 2021 – Alderman Gerdes motioned to approve, as presented, the July 7, 2021, Community Services Committee meeting agenda. Seconded by Alderman Gyorkos. Roll call vote: Gyorkos, AYE; Fulrath, AYE; Gerdes, AYE. Motion passed: AYE, 3; NAY, 0; ABS, 0.
3. PUBLIC COMMENT – None
4. APPROVAL OF MINUTES – JUNE 2, 2021 –Alderman Gyorkos motioned to approve, as presented, the June 2, 2021, Community Services Committee meeting minutes. Seconded by Alderman Gerdes. Roll call vote: Fulrath, AYE; Gerdes, AYE; Gyorkos, AYE. Motion passed: AYE, 3; NAY, 0; ABS, 0.
5. STRUCK & IRWIN CHANGE ORDER – Engineer Stoll explained that the original bids for the 2021 Streets program came back lower than estimated. As a result, they were able to look at expanding the project, and received quotes for slurry seal on Belair, from Southfield to Kingsway, and the Fawn Ridge subdivision. Struck & Irwin quoted $3.39/sq. yd., which is an increase from their original bid for Brighton Ridge, which was at $2.80/sq. yd. This is due to an increase in oil prices. The change order is for a total of approximately $72,000. Alderman Fulrath pointed out that the alternate bid for Sumner St. was rejected which left us under budget. The approved amount for the 2021 street projects, based on the original bids, was $436,840. The change order would total approximately $39,000 over the original approved streets budget, or $475,592. Director Vincer added that if we do not address Fawn Ridge now, it will cost more to fix in the future. Alderman Gyorkos motioned to recommend that council approve the Struck and Irwin change order in the amount of $71,931.90. Motion seconded by Alderman Gerdes. Roll call vote: Gerdes, AYE; Gyorkos, AYE; Fulrath, AYE. Motion passed: AYE, 3; NAY, 0; ABS, 0.
6. P.U.D. PLAT – The Zoning Board will discuss within the month.
7. IMPLEMENT PURCHASE – Director Vincer reported that the new backhoe is working well. Rockvale Township had also purchased a limb trimmer/flail mower for the backhoe. The implement does not fit on their new machine, and is for sale for approximately $5,000. Even though council approval is not necessary for this expenditure, Director Vincer wanted to inform them of the purchase. The implement can be sold back to Caterpillar if it doesn’t perform as expected.
8. ORDINANCE AMENDING PUBLIC WORKS EMPLOYEE EXPENDITURES – The three public works employees alternate being on call on the weekends. This ordinance allows on call public works employees to spend up to $500 without the prior approval of the public works director or the mayor.
9. QUALITY METAL SEWER – Director Vincer reported that Quality Metal is interested in potentially discharging to our sewer system. Currently, they have their own permit to discharge into the storm sewer which goes directly to the river. By discharging to our sanitary sewer system, we would need to treat the water. They discharge 30-40,000 gallons of water a day. It would be going into an area of town that is already at 103% capacity (although we are not seeing that on a day to day basis). Quality Metal would pre-treat the water. If we did this, we would have to report to the USEPA in addition to the IEPA. We would incur additional expenses with testing. The sewer plant currently treats approximately 400,000 gallons a day. We currently do not have an industrial sewer rate. Alderman Gerdes asked why Quality Metal wants to consider this. Engineer Stoll believes they are exploring all of their options right now.
10. WWTP FACILITY PLAN – A Committee of the Whole meeting is scheduled for Wednesday, July 21, at 5:00 pm. Matt Johnson, the waste water treatment plan engineer from the Fehr-Graham Champaign office, will be making the presentation to council.
11. MILL ROAD REC PATH – Engineer Stoll reported that we did not get the ITEP grant for the Mill Road Rec Path project. There has been discussion about using MFT Rebuild Illinois funds and COVID recovery funds. The path would go from Glacier to ShadowWood on the south side of the Mill Road. Sidewalk improvements will be done and cross-walks will be added at intersections. Estimated cost is $350,000, which includes engineering fees ($270,000 are construction fees). Initial engineering costs of $40,000 would provide the design to go to bid for the project. Engineer Stoll believes the project can be completed this year if we act soon.
12. PUBLIC WORKS UPDATE – In the interest of time, Director Vincer will present the Public Works update at council.
13. ADJOURN - Alderman Gerdes motioned to adjourn the Community Services Committee meeting. Seconded by Alderman Gyorkos. Roll call vote: Gyorkos, AYE; Fulrath, AYE; Gerdes, AYE. Motion passed: AYE, 3; NAY, 0; ABS, 0. Alderman Fulrath adjourned the meeting at 6:29 pm. The next regular Community Services meeting is August 4, 2021.
https://www.cityofbyron.com/vertical/sites/%7B67304C08-5FC3-4329-8F07-4786D33EE040%7D/uploads/07-07-21_CSC_Minutes-Approved.pdf
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