Carroll County Board met Aug. 19.
Here are the minutes provided by the board:
The meeting was called to order by Chair Reibel.
Pledge of Allegiance.
Roll call shows Mr. Reibel, Mr. Preston, Mr. Imel, Mr. Paul Hartman, Mr. Yuswak, Ms. Anderson, Mr. Payette and Mr. Vandermyde all present with Mr. Robert Hartman absent.
Chair Reibel presented the consent agenda.
1. Approval of Minutes-July 15th Board Meeting Minutes
2. Approval of Bills Paid in Vacation
3. Approval of Committee on Claims
Motion by Hartman, second by Imel to approve consent agenda. Motion carried. Tabled Items-None
Department Heads
Sheriff & Property-Sheriff Kloepping presented the Board with the Intergovernmental Agreement and School Resource Officer Agreement Side Letter for approval. Sherriff Kloepping announced that they have chosen Deputy Justin DeSpain to be the SRO for Eastland School District. Deputy DeSpain is at training this week in Rockford for this position that requires a 40 hour training. Deputy DeSpain will be graduating this Friday, August 20th. Sheriff Kloepping introduced Eastland Superintendent Alex Kashner to the Board and the audience. Superintendent Kashner thanked the Board for the opportunity for the County and the Eastland School District to work together on this project. Superintendent Kashner and Sheriff Kloepping opened it up for any questions. Only two questions were asked in regards to the training and the percentage the school is responsible for and what percentage the County was responsible for. Motion by Payette, second by Yuswak to approve the Intergovernmental agreement that is effective for 3 years and 3 month and as well a new School Resource Officer Agreement Side letter will be drawn up each new budget year. Motion carried.
Sheriff Kloepping asked the Board for approval to hire for vacant positions of one Road Deputy and one Correction officer. He stated that one of his present Correction officers will be taking the position of the Road Deputy so he will need to hire for the Correction officer position. Motion by Yuswak, second by Vandermyde to approve the two hirings. Motion carried.
Sheriff Kloepping updated the Board that the last phase of the tuckpointing will not be finished this budget year due to our Contractor having medical issues. He stated that our Contractor will be able to finish the tuckpointing next Spring. The Board agreed that this is not a problem due to the last phase was the last section of the Courthouse that was in the best condition.
Sheriff Kloepping invited the Board and the public to attend the Courthouse Community Day on September 18th from 11 a.m. till 2 p.m.
Kloepping reported that there were minimal problems at the Carroll County Fair this year. He reported that they were able to use the Carroll County Command Trailer supplied with cameras that was set up in the middle of the midway.
Health Department-No Report
Emergency Management Agency-Jim Klinefelter invited the Board to come a take a tour of the EOC office at the Highway Department. He feels that the Board needs to see how important this space in an Emergency situation for the County as this is the HUB where all the work will take place. He also reported that the paperwork that is required for State and Federal is well over 15 hours to complete. Mr. Klinefelter thanked the Sheriff Kloepping for his departments work at the County Fair. EOC officer Klinefelter encouraged the Board to invest more money into the Command Center since it is more of an asset to the Sheriff’s Department. Mr. Klinefelter was proud to announce that Carroll County will receive Accreditations through the Emergency Management Agency.
States Attorney-No report
Treasurer-Treasurer Diane Powers reported that tax collection is going well and the third distribution to the tax districts was just completed. Treasurer Powers and County Administrator Doty has completed the first report due for the Corona Virus Relief fund. The second report will be due October 31, 2021 which will need to include more detail such as what future projects that will be done with the Relief funds. She reported that she is working with the Auditor in regards how to answer to some questions on IQC questionnaire that we report on how our grants are handled. She will be having a telephone conference this afternoon with auditors and invited County Administrator Doty and Chair Reibel to attend. Chair Reibel asked if not having this questionnaire completed was holding up any grants at this time. Treasurer Powers reassured no grants are being held at this time.
Circuit Clerk-Circuit Clerk Hiher reported that an employee has left her office and she is asking Board for approval to hire a Deputy to replace her. She stated she would like to publish in the local newspaper and has put the opening on the Indeed website. She noted that when she put it on the Indeed website there were many job openings in Carroll County with the starting wage being much higher than the Counties. Chair Reibel asked if since the County is working on raising starting wages etc., if she could wait to hire a Deputy. Circuit Clerk Hiher said that was not possible due to the court schedule and her current Deputies having schedule vacation to use before the end of the year. Motion by Hartman, second by Vandermyde to approve a Deputy hiring. Motion carried.
Probation-Chief Probation Officer Marcie Arno reported that her part time Administrative Assistance is leaving to return to her full time job. She has filled the opening latterly within the Courthouse and that employee started on August 9th . Motion by Preston, second by Yuswak to approve this hiring. Motion carried.
Assessor-Assessor Gruhn reported that they are finishing up assessing Elkhorn and Wysox Townships. She is asking the Board for permission to purchase a “surplus” well maintained 2009 Ford Expedition with 90,000 miles from the Shannon Fire Department. She would be able to pay $7,000 to $8,000 out of this year budget and pay the remaining on December 1, 2021. Jim Klinefelter reported that the Shannon Fire Trustee are fine with this arrangement as long a letter of intent to purchase was drawn up. In this discussion, it was implied this vehicle could be used by other departments when the Assessor’s office isn’t use it for assessing. Motion by Yuswak, second by Imel to send of letter of agreement of purchase of 2009 Ford Expedition not to exceed $16,000 to the Shannon Fire Trustees. Motion carried.
County Clerk & Recorder-No report
Animal Control-No report
Highway-County Engineer Vandendooren presented to the Board for approval of low bidder for Sec. 21-04000-00-GM (Freedom Twp) and authorization for County Board Chairman to execute contract and contract bond when they become available. Motion by Anderson, second by Imel to approve. Motion carried. Mr. Vandendooren gave an update on the road vacation of certain roads at the Savanna Industrial Park. He had sent an email to Chief Council Stephane Seck to see if a determination had been made. Mr. Seck stated they are approving the road vacation but was sending a reasoning to the US Army Corps of Engineering. County Engineer read a letter from Central Management Services that due to a salt mine closing in Louisiana the Salt requisition contract signed in March of this year will be null and void. With this contract salt was going to be $48 a ton but now it will be bided out. County Engineer Vandendooren is concerned it could be as much as $75 a ton. There was discussion on the different alternatives that could be used. Mr. Vandendooren will keep the Board up to date on this situation. County Engineer gave update on all the bridge work that has been completed in the County. He did display photos of the bridge work that was being done on Ideal Road near Milledgeville.
GIS-No report
Zoning-No report
Zoning Board of Appeals-GIS/Zoning Officer Hughes announced there will be a Zoning Board of Appeals meeting on Sept. 7th at 6:30 p.m. in the conference room of the Courthouse.
Other Department Reports-None
Affiliate and Liaison Reports
LRA-No report
CEDS-No report
UCCI-No report
911-No report
VAC-No report
Senior Services-Monthly report submitted
Hotel-Motel-Monthly report submitted
Tri-County Opportunities Council-No report
708 board-No report
Extension-No report
Old Business
EMA Director Klinefelter asked for approval of an enclosed trailer for use by the Emergency Services for pandemic related use to be purchased from the Corona Virus Relief fund. Mr. Klinefelter gave a brief explanation on how this trailer is needed for storing and moving supplies. Motion by Preston, second by Yuswak to approve a purchase of a 16 ft enclosed trailer for $10,000 or under. Motion carried.
GIS/Zoning Officer Hughes submitted to the Board for approval a purchase of a new computer tower for the GIS/Zoning office. Mr. Hughes explained that his current tower is 7 years old and storage space is an issue. It will have the County zoning permit process and website management to promote social distancing and lower visits to the Courthouse. Motion by Anderson, second by Vandermyde to approve a purchase of computer tower not to exceed $3,000 and the Corona Virus Relief Fund will be used to make this purchase. Motion carried.
New Business
Chair Reibel presented the 2022 Holiday schedule for approval. Motion by Preston, second by Imel to approve. Motion carried.
Chair Reibel presented a three year pricing agreement from WIPFLI for auditing fees. Motion by Yuswak, second by Imel. Discussion. Mr. Preston and Mr. Payette questioned why and if these auditing services should be bided out. It was concluded that this a professional service and does not have to be bided out and
the Department Heads and the County Board have been very happy with the auditing services from WIPFLI. Chair Reibel called for a roll call vote. Board members voting aye, will be voting to approve the three year pricing agreement and a nay vote would be to send the Audit out for bids. Roll call shows Vandermyde, Hartman, Imel, Yuswak, Anderson, Reibel voting aye and Preston and Payette voting nay. Motion carried.
Chair Reibel presented for approval the Illinois Capital Assistance Grant Application Resolution for Purchase of Land and Construction of a Garage for Carroll County Transit. Chair Reibel explained where the property was located and that this grant would be 100% funded if approved. Motion by Imel, second by Yuswak for approval of this grant. Discussion on what will be the size of the garage and if it is being taken into consideration that it should be built in size to accommodate future purchasing of vans or buses for the transit. Motion carried.
Chair Reibel shared with the Board how the meetings with Department Heads in regards to salary discussion. He believed the meetings went well. And the biggest take was that all salaries will need to considered for adjustment to attract new hires and keep current employees. This is something the Board will be working on, with the upcoming Board meetings.
County Administrator Doty went over the draft budget for 2021-2022. He explained what the procedure would be for working on the budget in the upcoming months.
Chairman Reports-No Report
Appointments-None
Public Comments-County Board Member Vandermyde thanked County Engineer for the completed work that has been done on our rural bridges.
Motion by Imel, second by Payette to adjourn. Motion carried.
https://cms9files.revize.com/carrollil/August%2019,%202021%20board%20meeting%20minutes.pdf
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