City of Rochelle City Council met Aug. 9.
Here are the minutes provided by the council:
I. CALL TO ORDER:
1. Pledge to the Flag lead by Mayor Bearrows
2. Prayer said by Pastor Katherine
II. ROLL CALL:
PRESENT: Councilor T. McDermott, Hayes, D. McDermott, Gruben, Shaw-Dickey, Arteaga, and Mayor Bearrows. Also, present were City Manager Jeff Fiegenschuh, Deputy Clerk Rose Huéramo, and City Attorney Dominick Lanzito
III. PROCLAMATIONS, COMMENDATIONS, ETC: None
IV. REPORTS AND COMMUNICATIONS:
1. Appoint Will McLachlan as a Voting Member of the Planning and Zoning Commission with a term to expire 7/1/2026. Motion made by Councilor D. McDermott and seconded by Councilor Gruben, “I move the council accept the appointment of Will McLachlan to the Planning & Zoning Commission as a voting member for a term to expire July 1, 2026.” Voting Yea: T. McDermott, Hayes, D. McDermott, Gruben, Shaw-Dickey, Arteaga, Mayor Bearrows. Motion carried 7-0. Nays. None.
Accept the resignation of Steve Wiggins from the Airport Advisory Board effective immediately. Motion made by Councilor T. McDermott and seconded by Councilor Gruben, “I move the council accept the resignation of Steve Wiggins from the Airport Advisory Board effective immediately.” Voting Yea: T. McDermott, Hayes, D. McDermott, Gruben, Shaw-Dickey, Arteaga, Mayor Bearrows. Motion passed 7-0. Nays: None.
Appoint Dale Meyers as a Voting Member of the Airport Advisory Board with a term to expire on 7/1/2023. Motion made by Councilor Arteaga and seconded by Councilor Shaw-Dickey, “I move the council accept the appointment of Dale Meyers as a voting member to the Airport Advisory Board with a term to expire on July 1, 2023.” Voting Yea: T. McDermott, Hayes, D. McDermott, Gruben, Shaw-Dickey, Arteaga, Mayor Bearrows. Motion passed 7-0. Nays: None.
2. Council Members
V. PUBLIC COMMENTARY: None
VI. BUSINESS ITEMS:
1. CONSENT AGENDA ITEMS BY OMNIUS VOTE with Recommendations:
1) Approve Minutes of City Council Meeting - 7/26/21
2) Approve Exceptions - 7/20/21-7/26/21, 7/27/21-8/2/21
3) Approve Payroll - 7/12/21-7/25/21
4) Accept and Place on File Golf Course Advisory Board Committee Minutes - 6/28/21
5) Accept and Place on File Planning and Zoning Commission Minutes -7/6/21
6) Establish Annual Trick-or-Treat Schedule 10/31/21 from 5:00 p.m. to 8:00 p.m. subject to guidance from healthcare officials.
Motion made by Councilor Shaw-Dickey and seconded by Councilor Hayes, “I move consent agenda items (1) through (6) be approved by Omnibus vote as recommended.’’ Voting Yea: T. McDermott, Hayes, D. McDermott, Gruben, Shaw-Dickey, Arteaga, Mayor Bearrows. Motion passed by 7-0. Nays: None.
2. Change Order for Switchgear for Prologis Substation. In September 2020 the purchase of a switchgear for the Prologis substation was awarded to Powercon. To meet the project’s deadline, the bid was released without a detailed design to procure the equipment and somewhat insulate against increasing cost and lead-times. The switchgear modifications have been determined and a list of six items have been revised and have resulted in an additional cost increase of $91,101. The original bid included a $50,000 allowance for changes and the amount has been deducted from the total increase. Director of Electric Operations, Blake Toliver was available for questions. Motion made by Councilor D. McDermott and seconded by Councilor Hayes, “I move the Council approve a change order for switchgear for Prologis Substation and contract with Powercon for an additional amount not to exceed $91,101 and a total contract amount of $2,588,282.” Voting Yea: T. McDermott, Hayes, D. McDermott, Gruben, Shaw-Dickey, Arteaga, Mayor Bearrows. Motion passed 7-0. Nay: None.
3. Resolution Authorizing the Retention of BHMG Engineers, Inc. for the Engineering Services for Phase 2 Electric Systems Upgrades. The City would like to engage BHMG Engineers, Inc to provide engineering services to design, assist in procurement, and standard construction administration for the following infrastructures upgrades to the electric system these include: a new transformer for the generation plant, the Prologis line to Centerpoint the Centerpoint substation and, the line from Centerpoint to Twombly. BHMG is a trusted partner and has the knowledge and expertise to complete the desired work.
Description Engineering Proposal
Power plant transformer replacement $180,000
Prologis to Centrepoint line $330,000
Centrepoint substation $320,000
Centrepoint to Twombly line $240,000
Total $1,070,000
Blake Toliver was available for questions. Motion made by Councilor D. McDermott, and seconded by Councilor Hayes, “I move Resolution 21-35, a Resolution Authorizing the Retention of BHMG Engineers, Inc. for Engineering Services for Phase 2 Electric Systems Upgrades at a cost of $1,070,000, be approved contingent on approval of alternate revenue bonds.” Voting Yea: T. McDermott, Hayes, D. McDermott, Gruben, Shaw-Dickey, Arteaga, Mayor Bearrows. Motion passed 7-0. Nays: None.
4. Resolution Authorizing the Retention of BHMG Engineers, Inc. for Engineering Services for Project Jackpot Feeders. With the recent approval of the Development Agreement for electric service upgrades for the property located at 1600 Ritchie Court LLC (Jackpot) the City will be making several infrastructure improvements to serve the electrical needs of Project Jackpot. These upgrades include a new feeder line from the new substation to the East building at 1600 Ritchie Court. Staff believes that BHMG is best suited to design the underground feeder because BHMG has designed the substation and is very familiar with the requirements for the new underground electric feeder line that will go to the East building for Project Jackpot. The cost to design the feeder is $124,000. $105,000 of this cost is part of the $2,000,000 City’s Contribution pursuant to the development agreement with Project Jackpot. The remaining portion is needed so that the City can ultimately connect the West Building of Jackpot’s to the new substation in order to reduce the load on other substations. BHMG has overseen all engineering aspects of the construction of the Ritchie Road Distribution Substation. Blake Toliver was available for questions. Motion made by Councilor T. McDermott and seconded by Councilor Arteaga, “I move Resolution 21-36, a Resolution Authorizing the Retention of BHMG Engineers, Inc. for Engineering Services for Project Jackpot Feeders at a cost of $124,000, be approved.” Voting Yea: T. McDermott, Hayes, D. McDermott, Gruben, Shaw-Dickey, Arteaga, Mayor Bearrows. Motion passed 7-0. Nays: None.
5. Ordinance Amending Chapter 98 of the Rochelle Municipal Code Pertaining to Electric Vehicles Charging Stations. RMU recently installed two electric vehicles (EV) charging stations downtown. These charging stations are available to the public and on July 26th, 2021, a charging rate was adopted. As new infrastructure gets put in place, we must adopt ordinances to include language concerning EV charging stations and update the municipal code to establish regulations concerning city-owned EV charging stations on public property. Utilities Management Analyst, Adriana Milan and Blake Toliver were available for questions. Motion made by Councilor Gruben and seconded by Councilor Shaw-Dickey, “I move Ordinance 21-5271, an Ordinance Amending Chapter 98 of the Rochelle Municipal Code Pertaining to Electric Vehicles Charging Stations, be approved.” Voting Yea: T. McDermott, Hayes, D. McDermott, Gruben, Shaw-Dickey, Arteaga, Mayor Bearrows. Motion passed 7-0. Nays: None.
6. Ordinance Re-Zoning Property Located North of 1951 Steward Road. The subject property is immediately north of 1951 Steward Road and is owned by the City of Rochelle. The use of this property is currently a transloading yard. The property to the north (25-32-400-022) was recently purchased by GREDCO with the intent for further expansion of the transloading facility and to be zoned I-3. The property is surrounded by I-2 General Industry and agriculture. The petitioner, City of Rochelle is requesting to rezone the property from I
2 General Industry to I-3 Heavy Industry. At the August 2, 2021, the Planning and Zoning Commission voted 5 to 0 to approve the proposed Rezoning from I-2 to I-3, Heavy Industrial. Community Development Director, Michelle Pease was available for questions. Motion made by Councilor Arteaga and seconded by Councilor D. McDermott, “I move Ordinance 21-5272, an Ordinance Re-Zoning Property Located North of 1951 Steward Road, be approved.” Voting Yea: T. McDermott, Hayes, D. McDermott, Gruben, Shaw-Dickey, Arteaga, Mayor Bearrows. Motion passed 7-0. Nays: None.
7. Resolution Authorizing the Sale of Surplus Personal Property Owned by the City of Rochelle Jeff Fiegenschuh was available for questions. Last year the council authorized the disposal of property at Hickory Grove to help cover the costs of the future demolition. There are still items that can be disposed of included the sign located on 251. With the move for demolition coming this fall and increased inquiries about the sign and other items located at the facility, I’m recommending we move to dispose of more items. This resolution will also cover the disposal of property at the time of the demolition If the sign is disposed of the city will plat an easement for a future community sign to be located in that area. The resolution authorizes the City Manager to dispose of the sign. The proceeds will be used to offset the costs of the acquisition and demolition of the Hickory Grove facility Motion made by Councilor T. McDermott and seconded by Councilor Hayes, “I move Resolution 21-37, a Resolution Authorizing the Sale of Surplus Personal Property Owned by the City of Rochelle, be approved.” Voting Yea: T. McDermott, Hayes, D. McDermott, Gruben, Shaw Dickey, Arteaga, Mayor Bearrows. Motion passed 7-0. Nays: None.
VII. DISCUSSION ITEMS:
1. Vince Carney Community Theater Parking Lot. Mayor Bearrows would like the council to consider assisting Vince Carney Community Theater (VCCT) with the paving of their North parking lot at the corner of South Main and 1st Avenue. Staff and council have had previous discussion about doing a project similar with a 5-10 year pay back by the VCCT. However, based on conversations this may be difficult for them to afford. The mayor would like the City Council to consider paving the lots (as required by city code) as a community donation. Public Works Director Isley estimates the cost to be around $40,000 to rebuild the parking lot the way it should done. If approved this will be funded by the CIP (non-home rules sales tax and MFT). Jeff Fiegenschuh, Mayor Bearrows, Michelle Pease and City Attorney Dominick Lanzito were available to answer questions.
VIII. EXECUTIVE SESSION:
At 7:23 PM, Councilor D. McDermott moved and seconded by Councilor Shaw-Dickey, “I move the Council recess into executive session to discuss purchase or lease of real property for City’s use. Section (c) (5), pending or imminent litigation. Section (c), 11 and discussion of minutes of meetings lawfully closed under this Act for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated. Section (c) (21).” Voting Yea: T. McDermott, Hayes, D. McDermott, Gruben, Shaw-Dickey, Arteaga, Mayor Bearrows. Motion passed 7-0. Nays: None.
At 7:54 PM, moved by Councilor D. McDermott, and seconded by Councilor T. McDermott, “I move the Council return to open session.” Voting Yea: T. McDermott, Hayes, D. McDermott, Gruben, Shaw-Dickey, Arteaga, Mayor Bearrows. Motion passed 7-0. Nays: None.
IX. ADJOURNMENT:
At 7:55 PM, moved by Councilor D. McDermott and seconded by Councilor Arteaga, “I move the Council adjourn.” Voting Yea: T. McDermott, Hayes, D. McDermott, Gruben, Shaw-Dickey, Arteaga, Mayor Bearrows. Motion passed:7-0. Nays: None.
https://mccmeetings.blob.core.usgovcloudapi.net/rochelleil-pubu/MEET-Minutes-2f29c30062a54cd0bc08f4a3d4daa28b.pdf
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