Carroll County Board met Nov. 4.
Here are the minutes provided by the board:
The meeting was called to order by Chair Reibel at 9:32 a.m.
Pledge of Allegiance.
Roll call shows Mr. Reibel, Mr. Payette, Mr. Preston, Mr. Imel, Mr. Yuswak, Mr. Paul Hartman, Mr. Robert Hartman, and Mr. Vandermyde all present with Ms. Anderson absent.
Chair Reibel presented the consent agenda:
1. Approval of Minutes-October 21st Board Meeting
2. Approval of Bills Paid in Vacation
3. Approval of Committee on Claims
Motion by P.Hartman, second by Imel to approve consent agenda. Motion carried.
Tabled Items-None
Sheriff & Propety-County Administrator Doty reported for the Sheriff & Property due to Sheriff Ryan Kloepping being absent. He reported that since the tuckpointing will not be done till next spring the money in the budget for this fiscal will be used for flooring for the Judicial Area, Court Rooms and Jury rooms.
Health Department-Dawn Holland reported since the beginning of COVID 19 there has been 2,206 cases, 189 probable cases, 25 active cases and 26 full contact cases.
Mrs. Holland reported there will be a COVID booster clinic on November 16th and the 23rd. The clinic will be at the Farm Bureau in Mt. Carroll. Information on the times and how to sign up will be released at a later time.
Emergency Management Agency-Jim Klinefelter reported the EMA has a busy month. He reported that he helped at the Galena Halloween Parade which brings in 25,000 to 30,000 people.
States Attorney-No report
Treasurer-No report
Circuit Clerk-No report
Probation-No report
Assessor-Chief Assessor Annette Gruhn handed out 2020 250 Abstract and had figures of the Estimated Taxable Value for 2021. She explained equalization, farmland and first time EAV. She predicts the estimated EAV will be around 412,408,458. There was a brief conversation on how to get people to obtain a building permit and how to handle those that do not.
County Clerk and Recorder-County Clerk Amy Buss stated starting 15th of November thru November 24th scanning of the remaining land records, DD214, County Supervisor minutes will be scanned. This is the project that was approved to be paid by COVID funds.
Highway-County Engineer Kevin Vandendooren presented to the Board for approval a hiring of an Engineering Technician. Motion by Yuswak, second by Preston to approve this hiring. Motion carried.
County Engineer Vandendooren went over his monthly report that was submitted in the Board packet.
GIS-No report
Zoning-Zoning Officer Jeremy Hughes explained how he handles non-compliances when it comes to permits. He reassured with the ariel maps and with the Assessor out assessing that most non-issued permits are caught and the permit fee is collected.
Other Departments
Affiliate and Liaison Reports
LRA-No report
CEDS-No report
UCCI-No report
911-No report
VAC-No report
Hotel-Motel-No report
Tri-County Opportunities Council-No report
708 Board-No report
Extension-No report
Old Business
Budget and Presentation and Discussion
County Chair Kevin Reibel explained that after they come out of executive session to discuss union wages they will inform what is being budgeted for non-union County salaries.
John Bickelhaupt from Country Financial presented the Board with the figures for the Health Care coverage year 2022. The plan continues with United Health Care with 46 employees receiving this benefit. The cost for monthly individual health insurance was $664.89 it is now $691.49 which is a 4% increase. Mr. Bickelhaupt
pointed out the County pays $338.75 and 80% of any overage of that amount while the employee pays the 20%. Which for 2022 budget year 2022 they will pay $620.94 instead of $599.66 which is a 3.55% increase. Mr. Bickelhaupt did check into 3 to 4 different plans with United Health Care. It was a consensus of the Board to go with figures that were presented.
County Engineer Kevin Vandendooren went over changes in revenue and expenses in the 13 County Bridge and 14 Highway funds.
Dawn Holland from the Health Department went over changes in revenue and expenses in fund 54 Health Department. Motion by Yuswak, second by Vandermyde to accept these changes. Motion carried.
Chair Kevin Reibel revisited how the Board would like to proceed with the HAVC project for the Courthouse. He noted that he was more than willing to create a committee to explore the different options. Chair Reibel asked Jeff Cartensen from Johnson Controls to explain what information he had on Geo Thermal. Discussion. Motion by P. Hartman, second by Payette to approve to the bid of
$259,600 from Johnson Controls for the HAVA system update, adding UV lighting and duct cleaning that will be paid out of COVID fund 84. The acceptance of the bid is contingent on the U.S. Treasury approving the use of Sourcewell as the bidding agent. Roll call shows, Reibel, Payette, Imel, Yuswak, Preston, Vandermyde , P. Hartman and R. Hartman voting aye. Motion carried.
Dawn Holland from the Health Department presented to the Board with some projects that the Health Board would like the County Board to consider to be paid out of COVID fund 84. There is a total of four projects to consider, update floors with Antimicrobial flooring, ac units with air filter and UV lighting, painting interior walls with antimicrobial paint and construction to close in five offices for the Health Department. The total for all four projects would be approximately $61,237.91 with the quotes that Dawn Holland have received. She did inform the Board they were able to capture a grant in the amount $6,000 that would be used towards the construction to close those five offices. Discussion. Motion by Payette, second by P. Hartman to approve up to the cost of $61,237.91 to be paid out of COVID fund 84. Roll call shows Payette, Reibel, Vandermyde, Preston, Imel, P. Hartman, R. Hartman and Yuswak. Motion carried.
Jeremy Hughes, GIS Technician/Zoning Officer presented to the County Board for consideration from COVID fund 84 a software program from iWorQ for the Zoning office that would help with permit management, code enforcement, reports and pay permits online. COVID fund 84 could be used since this would promote social distancing due to people could apply for their permits online. The cost would be $5,500 for the first year if an agreement is signed before November 17, 2021. Discussion. Motion by P. Hartman, second by Vandermyde to approve a two year agreement with iWorQ for the amount of $11,000. Roll call shows R. Hartman, Yuswak, P. Hartman, Imel, Vandermyde, Payette, Preston and Reibel all voting aye. Motion carried.
Chair Reibel presented to the Board for approval of proposal for roof repairs for Roof #4 & 5 not to exceed $55,000. The roofs repairs for this section will be paid out of Lost Revenue due to COVID. Motion by P. Hartman, second by Yuswak. Roll call shows P. Hartman, Reibel, Preston, Payette, Vandermyde, Imel, R. Hartman and Yuswak voting aye. Motion carried.
New Business-None
Chairman Reports-None
Chair Kevin Reibel presented the name of Louis Schloderback for reappointment to the Board of Review. Motion by P. Hartman, second by Yuswak to approve. Motion carried.
Public comments-None
Motion by Payette, second by Yuswak to go in to Executive Session. (5ILCS120/2 (c)(3) Union negotiations. Roll call shows R. Hartman, Yuswak, P. Hartman, Imel, Vandermyde, Payette, Reibel and Preston all voting aye. Motion carried. 11:21 a.m.
Motion by P. Hartman, second by Preston to go back into open session. Motion carried. 12:35 p.m.
The meeting was reconvened by Chair Reibel at 12:42 p.m.
Chair Reibel read the Proposed Carroll County Schedule for 2021-22 Fiscal Year for Carroll County Employees to be placed in the draft budget:
Full-Time Employees
All full-time employees, except those wages set by the 15th Circuit, will receive a 3% increase to their current base pay and then have added to the new base a $3,000 adjustment. The full-time salary pool will increase on average 9.5%, with the lowest increase 5.74% and the highest 16.41%.
Probation officer will follow the 15th Circuit pay scale. Each of the three Officers will receive a 3% increase to their current base salary an be eligible for a performance bonus of up to $1,000 each that is not applied to their base.
Clerks in the Circuit Clerk’s office will receive the same increase as approved by the Board for the County’s Clerks based on years of service. Any additional enhanced wages will need to be reimbursed by the Circuit Clerk as is currently in place.
States Attorney Clerk, will remain at $17.00 until this position matches County approved wage for Clerks based on years of service.
Elected Full-Time Officials will receive any increase during their next election cycle as if they had received the 2021-22 increase that is set in June of 2022 for a four year period.
Permanent Part-Time Employees
Permanent Part-Time Employees are defined in this document as those work 20 hours per week and receive IMRF benefits, which include the EMA Director and Public Defender. These individuals will receive a 3% increase to their current base pay and then have added to the new base a $1,500 adjustment.
Part-Time Employees
Part-Time employee will receive a 3% increase to their current base and must be above $12.00 per hour.
Discussion.
Motion by Payette, second by Yuswak to compensate the States Attorney Clerk the 3% increase on base salary and $3,000 one time pay adjustment. Roll call shows Yuswak, Payette, Preston and Vandermyde voting aye. P. Hartman, R. Hartman, Imel and Reibel voting nay. Motion denied.
Motion by P. Hartman, second by Payette to approve the Proposed Carroll County Schedule for 2021-22 Fiscal Year to be placed in the draft budget. Roll call shows Reibel, Payette, Imel, Yuswak, Preston, Vandermyde, P. Hartman and R. Hartman all voting aye. Motion carried.
Motion by Vandermyde, second by P. Hartman to adjourn. Motion carried.
https://cms9files.revize.com/carrollil/November%204,%202021%20board%20minutes.pdf
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