City of Sterling Municipal Band Commission met Nov. 9.
Here are the minutes provided by the commission:
Commissioners: Staff:
Gonzalo S. Reyes – Chair Annette Hackbarth – Director
Kevin O’Keefe – Vice Chair Paul Ausman – Band Manager
Amy Boze – Secretary
Allen Lee – Treasurer
Tony Crisp
I. CALL TO ORDER
A regular meeting of the Sterling Municipal Band Commission was held on 11/9/2021 at 6:06 p.m. in the North Conference Room at City Hall, 212 Third Ave, Sterling, Il. 61081.
Commissioner Reyes called the meeting to order and attendance was taken showing five Commissioners were present.
II. CONSENT ITEMS
Commissioner Crisp made a motion to approve the following consent items: October, 2021 Meeting Minutes
Band Director Report
Band Manager Report
Commissioner O’Keefe seconded the motion which carried unanimously.
III. FINANCIAL REPORT
Commissioner Lee presented the Financial report showing:
Budget Actual
Personnel: $61,000 $38,395
Materials and Services: $39,038 $25,276.23
Capital Expenses: $9,050 $5,282.55
Revenue: $91,294.00 $94,523.85
Commissioner Lee gave the financial report as shown above and stated that the working balance is $25,570.07, stating the increase from last month was due to the State Replacement portion coming in higher than expected.
Commissioner O’Keefe made a motion to receive the report. It was seconded by Commissioner Boze and carried unanimously.
IV. COMMENTS FROM THE PUBLIC
No requests were made by members of the public for comment.
V. OLD BUSINESS
Director Hackbarth presented the Vocal Soloist Policy, and discussion followed. She will make the edits requested and present the revised policy renamed Youth Soloist Policy at next month’s meeting
Commissioner O’Keefe made a motion to approve booking the Frank Sinatra soloist + Josh Duffee Quintet for a total fee of $1,700. It was seconded by Commissioner Crisp and carried unanimously. The soloist will require two nights at a hotel, as well as a per diem for his stay with us.
Band Manager Ausman brought thank you cards for the Commission to sign. Commissioner Lee has finalized the 2021 donor list and will send it to Mr. Ausman so he can send each donor a thank you card.
The corporate sponsorship letter is ready for review. Janna Groharing helped fill in some of the missing contacts. Manager Ausman will get with Deb Dillow and Scott Shumard to see if they are able to fill in the other missing contacts. Commissioner
Reyes will also provide a contact list he has. The goal is to get the letter out the week of 11/15.
Director Hackbarth updated the Commission on preparations for the Winter Pops Concert. Everything is ready to go for the first rehearsal on the 10th. We already have all of the COVID ppe required for safe playing. A few pieces of music and equipment need to be purchased, which she will be doing soon. Manager Ausman will contact New Life to get exact measurements of the stage area so we can start planning seating layout. Commissioner Lee reported that he has contacted three vendors able to make cake pops for us. He will contact the one he suggested to get things rolling. He will also send her an old program so she can coordinate the decoration of the pops for a nice presentation.
Commissioner Reyes reported that we will have an audience survey ready to go for the 2022 Summer season.
Commissioner O’Keefe presented the results from the Band Member Survey. Overall, the results were very positive with no surprises brought out. We will keep live streaming the Winter and Spring concerts. The Commission will work on conveying its message to the Band and the Community. Commissioner O’Keefe would like every Commissioner to attend one rehearsal each cycle. (Winter, Spring, Summer.)
VI. NEW BUSINESS
Commissioner Boze reported that she had been approached by Woodlawn Arts Academy to see if we would like to be involved with the Inner Mongolian music group that is coming to the area in July 2022. The Commission would like to hear more selections from the group before making a final decision.
Commissioner Reyes would like the Commission to come up with a new Mission Statement to present to the Band and Community. The one we have listed on the webpage is lengthy. After discussion, it was agreed upon that the Mission Statement was good, but what is lacking is a Vision Statement that precedes the Mission Statement. Commissioner Reyes will send out some examples for review and discussion at the December meeting.
VII. MISCELLANEOUS
Director Hackbarth will be purchasing two cymbal stands to replace worn/damaged stands we currently have. They will cost $154. She will also be purchasing two pieces of music for the Winter Pops Concert for around $120.
Manager Ausman reported that Hospice contacted us to use 50 music stands for their upcoming Festival of Trees. He will arrange transportation to and from the event.
The Commission is concerned about the placement of the Splash Pad in Central Park, as well what to do with the bench sitting area. Commissioner Reyes will contact City Manager Shumard so we can have a discussion at December’s meeting.
VIII. ADJOURNMENT
Commissioner Boze made a motion to adjourn the meeting. Commissioner Crisp seconded the motion which carried unanimously and the meeting was adjourned at 8:50 p.m.
https://www.sterling-il.gov/AgendaCenter/ViewFile/Minutes/_11092021-197
Alerts Sign-up