Chadwick-Milledgeville Community Unit School District 399 Board of Education met May 16.
Here are the minutes provided by the board:
The Regular Meeting of the Chadwick-Milledgeville Community Unit School District #399 Board of Education was held at the Milledgeville School at 7:00 p.m.
MEMBERS PRESENT: S. Baylor-Schmidt, M. Bibler, A. Drinkall, P. Eubanks, T. Hackbarth, B. Smith, and M. Urish.
ADMINISTRATORS PRESENT: T. Schurman, Superintendent
OTHERS PRESENT: None
CALL TO ORDER: The meeting was called to order at 7:01 p.m. by the Board President, S. Baylor-Schmidt. A motion was made by A. Drinkall and seconded by M. Urish to approve the agenda. Voice vote showed 7 ayes and no nays. Motion carried.
CONSENT ITEMS: A motion was made by A. Drinkall and seconded by M. Bibler to approve the following consent items as presented.
a. Minutes of the April 19, 2022 Regular Board Meeting & Closed Session
b. Payment of bills for May 2022
c. Treasurer’s report for April 2022
d. Hot Lunch Report for April 2022
e. Student Activity Fund Account Summary for April 2022.
Roll call vote showed S. Baylor-Schmidt, M. Bibler, A. Drinkall, P. Eubanks, T. Hackbarth, B. Smith, and M. Urish voting aye. No nays. Motion carried.
COMMENT FROM THE PUBLIC
A. Congratulations letter to Vocal Music Director Mr. Scott Mattison for the music program earning Third Place in the IHSA Class D Sweepstakes Contest. B. Congratulations letter to Instrumental Music Director Mrs. Cheryl Neumann for the music program earning Third Place in the IHSA Class D Sweepstakes Contest. C. Thank you sent for Milledgeville State Bank’s donation to the Art program for supplies.
OLD BUSINESS
Final Calendar for 2021-2022: Final calendar for the 2021-22 school year has been submitted to the ROE.
Superintendent Schurman reported that we incurred four remote learning days this school year due to COVID-19 or snow emergency days.
Approved Amended Fiscal 2022 Budget: A motion was made by M. Urish and seconded by M. Bibler to approve the amended Fiscal 2022 Budget as presented. Roll call vote showed S. Baylor-Schmidt, M. Bibler, A. Drinkall, P. Eubanks, T. Hackbarth, B. Smith, and M. Urish voting aye. No nays. Motion carried.
The amended budget has been on display since April 13, 2022 and required notifications were published in the paper on that date as well. Adjustments to grant expenditures, revenues, and other minor changes were made.
Approved Proposed Milledgeville Park District’s use of Chadwick-Milledgeville Property: A motion was made by P. Eubanks and seconded by A. Drinkall to approve the proposed Milledgeville Park District’s use of Chadwick-Milledgeville Property to build a walking path at no cost to Dist. #399. Roll call vote showed S. Baylor-Schmidt, M. Bibler, A. Drinkall, P. Eubanks, T. Hackbarth, B. Smith, and M. Urish voting aye. No nays. Motion carried.
The proposed path impacts a small portion of our land east of the shot-put area and west of the bus garage. This is a project the entire community can enjoy.
NEW BUSINESS
Authorized the Superintendent to Seek Bids: A motion was made by T. Hackbarth and seconded by B. Smith to authorize Superintendent Schurman to seek bids for bread, milk, and gasoline/fuel for the 2022-2023 school year. Voice vote showed 7 ayes and no nays. Motion carried.
First Reading PRESS Policy Update Issue 109 May 2022.
Superintendent Schurman reported that the policy update memo is included in your packet. These updates include the following: five-year review updates; dual credit update; cybersecurity; residential placement policy; time out; board procedures; fiscal policies; bus drive communication; crisis communication; pandemic response; email retention; service animals; homeless education; court duty; homework; medicines; student and family privacy rights; and facility use policy. I encourage board members to review the memo to see how policies are changed.
Approved and Accepted Bids for Painting MHS Gym: A motion was made by B. Smith and seconded by T. Hackbarth to approve and accept bids for painting MHS gym walls & beams, stage, stairwells, and main stairwell. Roll call vote showed S. Baylor Schmidt, M. Bibler, A. Drinkall, P. Eubanks, T. Hackbarth, B. Smith, and M. Urish voting aye. No nays. Motion carried.
Bids were due this past Thursday, May 12, 2022. The low bid was Andy Beranek Painting out of Morrison at a cost of $25,993.
Approved Junior High and High School Cross Country Coop with Eastland CUSD #308. A motion was made by A. Drinkall and seconded by T. Hackbarth to approve the Junior High and High School Cross Country Coop with Eastland CUSD #308. Roll call
vote showed S. Baylor-Schmidt, M. Bibler, A. Drinkall, P. Eubanks, T. Hackbarth, B. Smith, and M. Urish voting aye. No nays. Motion carried.
Superintendent Schurman reported that this coop will provide additional opportunities for our students at little expense to the district. It is always good to work with Eastland CUSD #308 and their outstanding administration.
CLOSED SESSION
A motion was made by T. Hackbarth and seconded by B. Smith to convene in closed session at 7:36 p.m. in order to consider information regarding the appointment, employment, or dismissal of an employee or officer; and to review student disciplinary matters. Roll call vote showed S. Baylor-Schmidt, M. Bibler, A. Drinkall, P. Eubanks, T. Hackbarth, B. Smith, and M. Urish voting aye. No nays. Motion carried.
A motion was made by M. Bibler and seconded by T. Hackbarth to reconvene into regular open session at 8:18 p.m. Voice vote showed 7 ayes and no nays. Motion carried.
ACTIONS TAKEN AFTER CLOSED SESSION
Approved Three-Year Retirement Incentive for David VanLangen: A motion was made by T. Hackbarth and seconded by M. Bibler to approve a Three-Year Retirement Incentive for David VanLangen at 6% raises for three years. Roll call vote showed S. Baylor-Schmidt, M. Bibler, A. Drinkall, P. Eubanks, T. Hackbarth, B. Smith, and M. Urish voting aye. No nays. Motion carried.
ADMINISTRATIVE BUSINESS
A. Pre-K report
B. Current legal issues update
C. Legislative issues update
D. Principal’s Report
Mr. Maloy reported that Prom and Senior Scholarship Night both went very well.
E. Senior Scholarship Night on May 4, 2022
A total of 86 scholarships from 37 area donors, were presented to 16 seniors totaling $47,605. Students also received recognition for scholarships awarded from other sources totaling $142,200
F. Superintendent's Report
1. High School Graduation Saturday, May 21, 2022, at 2:00 P.M.
2. Last Day of School May 26, 2022
3. Teacher Institute May 27, 2022
4. IASB Resolutions due Wednesday, June 24, 2022
5. Triple I Joint Annual Conference in Chicago November 18-20, 2022
ADJOURNMENT: A motion was made by P. Eubanks and seconded by M. Bibler to adjourn at 8:24 p.m. Voice vote showed 7 ayes. No nays. Motion carried.
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