City of Rochelle City Council met Sept. 26.
Here are the minutes provided by the council:
I. CALL TO ORDER: Pledge to the Flag was led by Mayor Bearrows. Prayer said by Pastor Doug Cowan.
II. ROLL CALL: Present were Councilors T. McDermott, D. McDermott, Gruben, Shaw-Dickey, Arteaga, and Mayor John Bearrows. Absent: Councilor Hayes. A quorum of six were present. Also, present City Manager Jeff Fiegenschuh, City Clerk Rose Huéramo.
III. PROCLAMATIONS, COMMENDATIONS, ETC:
1. Retiree Recognition - Sgt. Chet Smith serving 20 years with the Rochelle Police Department.
2. New Employee Intro - Mickaya Fulgencio, RMU Customer Service
3. Fire Prevention Week, October 9-15, 2022
4. Public Power Week, October 2-8, 2022
IV. REPORTS AND COMMUNICATIONS:
1. Mayor's Report - Wished Councilor Gruben a Happy Birthday and reminded everyone to come out to the overpass dedication being held on 9/26/2022 at 11:00 AM in front of the library.
2. Council Members - Councilor Arteaga thanked everyone that came out to the Fiesta Hispana held on 9/17/2022. Also thanked RMU, Street, Fire, Police, and all who helped with the event.
V. PUBLIC COMMENTARY: None.
VI. BUSINESS ITEMS:
1. CONSENT AGENDA ITEMS BY OMNIUS VOTE with Recommendations:
a) Approve Minutes of City Council Meeting - 09/12/2022
b) Approve Check Registers - #202964-203071, 203072, 203073-203082, 203083-203144
c) Approve Payroll - 9/18/2022
d) Approve Special Event Request - Lyons Club Candy Day
e) Approve Special Event Request - Acres Bistro First Friday
f) Approve Special Event Request - VFW Midwest Steak Challenge
g) Accept and Place on File August Financials
Motion made by Councilor D. McDermott, Seconded by Councilor Shaw-Dickey, "I move consent agenda items (a) through (g) be approved by Omnibus vote as recommended." Voting Yea: T. McDermott, D. McDermott, Gruben, Shaw-Dickey, Arteaga, and Mayor Bearrows. Nay: None. Motion passed 6-0.
2. A Resolution Authorizing the City Manager to Accept and Execute an Agreement with Turner's Custom Concrete. As part of the well 4 project, RMU installed new watermain from the well to the new well building and had to demo approximately 1600 ft2 of roadway, 139 ft of curb and 95 ft2 of sidewalk. To restore this to the original state we solicited cost estimates and Turner’s Custom Concrete provided the lowest bid. This work will be completed this fall and will finalize the well 4 project. Motion made by Councilor T. McDermott, Seconded by Councilor Gruben, "I move Resolution R22-40, a Resolution Authorizing the City Manager to Accept the Proposal of and Execute an Agreement with Turner's Custom Concrete in the amount of $24,900, be approved." Voting Yea: T. McDermott, D. McDermott, Gruben, Shaw-Dickey, Arteaga, and Mayor Bearrows. Nays: None. Motion passed 6-0.
3. An Ordinance Accepting and Approving the Proposal from Porter Brothers Construction for the City of Rochelle 2022 Stormwater Drainage Structure Replacement Project. Phase 1 of the drainage structure replacement project was substantially completed in early 2022. Scores of work orders were gathered along with field data collection to identify the priority structures needing immediate replacement. Phase 2 plans, specifications and estimate of costs were developed by the Engineering Department and advertised for bid in early September. The project will replace over 55 drainage structures throughout the Northeast quadrant of the City and north of IL Rte 38. The project will also include replacement of curb and gutter, sidewalk ramps, street resurfacing and intersection reconstruction near Crest Lane, North Knoll Drive and Brookside Drive streets. The above referenced project was advertised in the Rochelle News leader, and on the City website. Bids were publicly opened and read aloud on September 1st at 10am for the above referenced project. Three separate bids were received as follows: Porter Brothers Construction submitted a bid for making the entire improvements in the amount of $841,214.75 Martin and Company Excavating submitted a bid for making the entire improvements in the amount of $1,032,122.42 N-TRAK Group, LLC submitted a bid for making the entire improvements in the amount of $930,462.95 The low bid is approximately 7% lower than the Engineer’s estimate of cost of $898,000.00. The project will be funded through the CIP fund with $400,000 of ARPA, as designated by the City Manager, together with UTF and STF making up the up the difference. Furthermore, given the favorable contract unit prices for multiple construction items it is recommended that approval be given to the City Manager and/or the City Engineer to negotiate further change order work, not to exceed $57,000, within the proposed contract to facilitate other improvements and upgrades to streets adjacent to this project. It is anticipated the construction project will be substantially complete by the end of June 2023. However additional time will be granted for any additional work. Motion made by Councilor Arteaga, Seconded by Councilor T. McDermott. "I move an Ordinance 22-5371, an Ordinance Accepting and Approving the Proposal from Porter Brothers Construction for the 2022 Stormwater Drainage Structure Replacement Project and reject all other bids in the amount of $841,214.75 and approve $57,000 improvement add on (contract change order) to be negotiated by the City Manager and/or City Engineer for improvements to City Streets and drainage systems adjacent to the project limits received, be approved." Voting Yea: T. McDermott, D. McDermott, Gruben, Shaw-Dickey, Arteaga, and Mayor Bearrows. Nays: None. Motion passed 6-0.
4. A Resolution Approving a Purchase and Sale Agreement for the Purchase of 509- 509 1/2 Lincoln Avenue, Rochelle, Illinois. The City of Rochelle desires to purchase the property located at 509 & 509 ½ Lincoln Avenue (PINs 24-24-377-022 and 24-24-377-019) in Downtown Rochelle for the purposes improving and fostering development. The purchase price is $170,000 for both parcels. Motion made by Councilor Shaw-Dickey, Seconded by Councilor D. McDermott, "I move Resolution R22-41, a Resolution Approving a Purchase and Sale Agreement for the Purchase of 509-509 1/2 Lincoln Avenue in the amount of $170,000, be approved." Voting Yea: T. McDermott, D. McDermott, Gruben, Shaw-Dickey, Arteaga, and Mayor Bearrows. Nays: None. Motion passed 6-0.
VII. DISCUSSION ITEMS: RMU Payment Portal. Director of Utility Finance/Payroll Manager, Sarah Brooks gave a brief presentation on the RMU portal.
Strategic Plan. Jeff Fiegenschuh provided an updated Strategic PowerPoint to Council.
VIII. EXECUTIVE SESSION: At 7:15 PM, Motion made by Councilor D. McDermott, Seconded by Councilor Shaw-Dickey, “I move Council recess into executive session to discuss setting of a price for sale or lease of property owned by the City. Section (c) (6).” Voting Yea: T. McDermott, D. McDermott, Gruben, Shaw Dickey, Arteaga, and Mayor Bearrows. Nays: None. Motion passed 6-0.
At 7:56 PM, Motion made by Councilor T. McDermott, Seconded by Councilor D. McDermott, “I move the Council Return to open session.” Voting Yea: T. McDermott, D. McDermott, Gruben, Shaw-Dickey, Arteaga, and Mayor Bearrows. Nays: None. Motion passed 6-0.
IX. ADJOURNMENT: At 7:56 PM, Motion made by Councilor T. McDermott, Seconded by Councilor D. McDermott, “I move the Council adjourn.” Voting Yea: T. McDermott, D. McDermott, Gruben, Shaw Dickey, Arteaga, and Mayor Bearrows. Nays: None. Motion passed 6-0.
https://mccmeetings.blob.core.usgovcloudapi.net/rochelleil-pubu/MEET-Minutes-cdf14fdc84d24907b5db922d0cd68570.pdf
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