City of Byron Administrative Committee met Aug. 3.
Here are the minutes provided by the committee:
Clerk Huber called the meeting to order at 5:16 pm.
1. ROLL CALL –
MEMBERS PRESENT: Alderman Jessica Nehring, Alderman Cheryl Metz, Alderman Todd Isaacs
MEMBERS ABSENT: Alderman Christy Hanlin
OTHERS PRESENT: Clerk Caryn Huber, Attorney Aaron Szeto, Director Larry Hewitt, Derek Humphrey and Tyler Humphrey (Midwest Disposal)
In the absence of Alderman Hanlin, Alderman Metz motioned to appoint Alderman Todd Isaacs as temporary chair of tonight’s committee meeting. Motion seconded by Alderman Nehring. Roll call vote: Metz, AYE; Isaacs, AYE; Nehring, AYE. Motion passed: AYE, 3; NAY, 0; ABS, 0.
2. APPROVAL OF AGENDA – AUGUST 3, 2022 –Alderman Nehring motioned to approve, as presented, the August 3, 2022, Administrative Committee meeting agenda. Seconded by Alderman Metz. Roll call vote: Nehring, AYE; Metz, AYE; Isaacs, AYE. Motion passed: AYE, 3; NAY, 0; ABS, 0.
3. PUBLIC COMMENT – None
4. APPROVAL OF MINUTES – JULY 6, 2022 – Alderman Metz motioned to approve, as presented, the July 6, 2022, Administrative Committee meeting minutes. Seconded by Alderman Isaacs. Roll call vote: Nehring, AYE; Metz, AYE; Isaacs, AYE. Motion passed: AYE, 3; NAY, 0; ABS, 0.
5. GARBAGE DISPOSAL CONTRACT PROPOSALS – The city’s contract with Moring Disposal ends at the end of August. Attorney Szeto stated that the committee is deciding whether to negotiate our contract with Moring and continue with them for waste disposal, or accept bids. Midwest Disposal asked if they could submit a proposal, which was sent directly to Attorney Szeto. Attorney Szeto sent a memo to the committee with a summary of the two proposals. Alderman Metz stated that both contracts have advantages. She likes Moring’s price structure, which is better than Midwest. Both have yard waste pick up available as a separate service. Midwest will do seasonal clean up weekends by providing two 30 yd. roll offs at no cost. Alderman Isaacs has not heard of complaints regarding Moring’s service. Derek Humphrey from Midwest stated that they would be ready with totes and trucks on September 1. Alderman Nehring appreciates Midwest’s attendance at the meetings. Alderman Metz is concerned that, with water rates increasing, she does not want to increase garbage rates as well. Moring is significantly cheaper. Derek added that the proposal was done when fuel costs were high. Once diesel fuel returns to an average of $3.50/gallon, the rate would decrease by $1.20. Moring does not have a fuel escalator clause. Because of the significant rate difference between the two proposals, Alderman Isaacs motioned to move forward with Moring to negotiate our contract.
Motion seconded by Alderman Metz. Alderman Isaacs would like to discuss yard waste charges with Moring. Alderman Nehring confirmed that the length of the Moring contract will be five years. Roll call vote: Metz, AYE; Isaacs, AYE; Nehring, AYE. Motion passed: AYE, 3; NAY, 0; ABS, 0.
6. OGLE COUNTY BROADBAND LETTER OF SUPPORT – Clerk Huber stated that there is a letter in Dropbox, to be signed by the mayor, that states the city’s support of providing broadband to all households in Ogle County. The letters will be used in an effort to secure federal funding for the project. Alderman Metz motioned to authorize the Mayor to sign the broadband letter of support. Motion seconded by Alderman Nehring. Roll call vote: Isaacs, AYE; Nehring, AYE; Metz, AYE. Motion passed: AYE, 3; NAY, 0; ABS, 0.
7. RESOLUTION SUPPORTING AVAILABILITY OF AFFORDABLE BROADBAND – This resolution supports affordable broadband for Ogle County. We have received an incomplete copy of the resolution, and have requested another copy. It will remain on the agenda.
8. CITY HALL PARKING LOT – Work has begun on the city hall parking lot. Director Hewitt said that several adjustments have been made from the original plan as to the location of the generator, removal of concrete sidewalk and stoop, and addition of a Dropbox directly into the building. An electric vehicle charger will be placed at the corner of the Northeast corner of the lot next to the fence.
9. UTV ORDINANCE – No significant problems have been reported. Concerns were raised regarding small motorbikes and ATVs.
Director Hewitt added information regarding Moring. Moring has provided extra services to the city when requested. They have been willing to attend meetings, but the sons have been spending time in Arizona with their ailing father. Changing vendors would be difficult from a billing standpoint as well. Alderman Isaacs added that he is glad to see Moring back up their prices after likely coming out ahead the last several years.
10. ADJOURN – Alderman Isaacs motioned to adjourn the Administrative Committee meeting. Seconded by Alderman Metz. Roll call vote: Nehring, AYE; Metz, AYE; Isaacs, AYE. Motion passed: AYE, 3; NAY, 0; ABS, 0.
Alderman Isaacs adjourned the meeting at 6:11 pm.
https://www.cityofbyron.com/sites/default/files/fileattachments/administrative_committee/meeting/4017/08-03-22_admin_comm_minutes-approved.pdf
Alerts Sign-up